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Home My Public Portal AboutJuly 7 2006 Regular Session Greencastle Board of Park Commissioners r,,,, Minutes of the Regular Meeting July 7,2006 Present: President Dr. John Hennette,Vice President Leslie Hanson, and Secretary Tim Trigg, Kara Thomas, and City Council Liaison Russ Evans Absent: Putnam County Library Ex-Officio Member Margot Payne and Greencastle Community Schools Ex-Officio Member Barry Fisher Also Present: Joy Marley, Bill Dory, William Dory, and Parks& Recreation Director Rod Weinschenk Call to Order The evening's meeting was called to order at 7:35 p.m. by Board President John Hennette and was held in the upper meeting room of Greencastle City Hall. Public Input—None Approval of Minutes from June,2006 On a motion from L.Hanson, second by T.Trigg,the minutes from the June 7th, 2006 Regular Meeting were approved as presented. All Ayes Finances: 1. Transfers - None 2. Approval of Monthly Claims & Invoices—On a motion from T.Trigg, second by K.Thomas, claims were approved as presented. All Ayes. Eagle Scout Proposal from William Dory,III Eag'_e Scout candidate William Dory presented a proposal to the board for a community service project which will be completed toward his Eagle Scout Award of the Boy Scouts of America. His proposal included cleaning the wooded area at Big Walnut Sports Park, making new entry way signs, and possibly tree identification along the south side of the trail. The board gave him their approval and once he received the Boys Scouts approval, asked him to attend their upcoming meetings until the project is completed. He will also need to present to the Big Walnut Sports Park Board of Directors for their approval, since the City of Greencastle doesn't own the property. Interlocal Agreement with Putnam County for Basketball goal at Westside Park Director R.Weinschenk reported that he attended the last Putnam County Commissioner's meeting, presented and received permission to install a basketball hoop at Westside Park(Putnam County Courthouse Annex) for the kids in the neighborhood to use. Authorization solicit engineering services for the LWCF Grant project Director R.Weinschenk received permission from the board to begin soliciting engineering services for the Land & Water Conservation Fund Grant received for e ' 7-5-06 Minutes—page two improvements at Big Walnut Sports Park on a motion from L.Hanson, second by K.Thomas. All Ayes. Friends Of The Park, Special Projects, and Old Business 2. Independence Day Celebration-Celebrate"4" Committee—R.Weinschenk stated that everything went off well for the Fourth of July celebration. The Mike Rokicki 5K Road Run, Pinewood Derby and Softball Tournament were well attended and kept people in the park all day long. 3. People Pathways a. Safe Routes to School Grant Request—R.Weinschenk reported that the SRTS Grant request was hand delivered and put into the hands of Michael O'Loughlin with INDOT. He responded with some good comments in regards to the application. We should hear back sometime in October. 4. Phase III: Albin Pond Trail Project_R.Weinschenk reported that the new appraisals have been ordered for purchasing the properties affected by the Phase III project. We hope to begin purchasing by December. 5. Phase IV: The Campus Link Project—R.Weinschenk was reluctant to report that upon delivering the paperwork for the Phase IV project, we found out that we were given the wrong paperwork by INDOT. Laurie Hardwick, Garth Hughes and he were working on the proper paper work and would like to meet with INDOT prior to the next People Pathways meeting. 6. Ivy Tech Community College at Rokicki Park Project—Bill Dory reported that the plans for Ivy Tech with funding should be released by the state sometime this fall. They are still looking at developing the Rokicki Community Park site. 7. Clearwaters Property—In review, R.Weinschenk reported that the$70,000.00 offer for the Clearwaters Property adjacent to Robe-Ann Park was accepted by Mr. Clearwaters. The purchase price was $15,000.00 below the averaged land appraisal. He reported that plans for the property, at this time, included removing the existing buildings,hauling in some topsoil for grass, adding three blue spruce at the corner, and placing the"Robe-Ann Park" sign in front of them. On a motion from L.Hanson, second by K.Thomas, the board gave approval for either Board President J.Hennette or Director R.Weinschenk to sign the purchase agreement. All Ayes. Recreation Programs 1. Adult Softball Programs a. Men's Softball League—The men's league drew 15 teams and the season is half through. b. Women's Softball League—The women's league drew 5 teams and the season is half finished. c. July 4th Coed Softball Tournament—The tournament offered on Monday and Tuesday,July 3-4, went over well. We drew 8 teams and will offer it again as part of next year's celebration. 7-5-06 Minutes—page three /'1 2. Celebrate Kids Fishing Day—Saturday,June 10—Although our turnout was smaller than usual, we had another great year of catching fish. For one boy—not only did he catch his first fish, but he caught the largest fish of the tournament! 3. Youth Tennis Lessons—Seth Heithaus was the instructor for this year's program. We have a large number of kids registered for the program. 4. SPARK(Summer Program of Awareness and Recreation for Kids)—Again, we have many kids signed up for the program, with higher than average daily attendances. New Business/Miscellaneous -None Director's Report R.Weinschenk presented his monthly Director's Report for the board's perusal. Adjournment The board closed the meeting at 8:55 p.m. on a motion from T.Tigg, second by L.Hanson. All Ayes. Minutes respectfully submitted by: -.*" ' U.,... ..,,, Roderick M. Weinschenk,Director /"s, Greencastle Parks&Recreation Department Minutes approved by: 1 `3 kW r / / ,tu , Dr. John Hennette, resident Les ie Hanson,Vice President % i �e.--7-r' Gil Cc . Tim Trig Sec 'tary Kara Thomas William Dory Troop 99 Scoutmasters: Mr.Howard Brooks '" Mr_Daniel Rader Eagle Project Proposals Proposal#1 What: Clean up the B—Walnut Sports Park— t. Remove Trash and Debris frem.fields,wetland,And woodranda is. 2.Make a new sign for entrance of the park. 3.Plant-Flowers-around the sign. *4. Paint the`baltdiamondrdugo . Why:I have used the facilities at the Sports Park for youth soccer and baseball. The opportunities that I had and the things that I learned were very important to me, and E k to give-something-bark-to the Parkitself in-additiion tetbe community at large. How: To raise money I would ask for donations of money/materials. In addition to thi&-L_would_aiso-provide money and materials myself. A fundraiser could also be held-ifirwere necessary. Troop Organization: Each older and more responsible scout in..the troop would take two or three other scouts and work in a team. For example,I would take a group-with another older scout and we would clean up the old volley ball court and the-surrounding-area. In check on the-progress-DM-her groups I could— , leave the other older scout in charge of my group and then check the others. The scout masters could assist me in making the signs and erecting them. The younger members olthe1oop would beinaifily Tesponsible1or man up and flower planting. Time-Frame:,Trpr-oject if elf should-Take-two-to three days-of about o rBoors each. The acquisition of funds and materials could take as longas one to two weeks. I would like to have this project finished by the end of July at the latest. /'`., GREENCASTLE PARKS& RECREATION DEPARTMENT July 2006 ACCOUNTS PAYABLE VOUCHER DOCKET VENDOR DESCRIPTION AMOUNT AA Huber& Sons RR Facility Repairs-Vandalism 718.08 ADT Security Services Pool Security Service 73.52 AirHop Wireless interne service 50.00 Allied Wholesale Electrical Light Bulbs 113.98 Baker's Septic Services Portalets for May&June 426.00 Betty Judy Shelter rental refund 35.00 Black Lumber Company Lumber 4.94 Bright Futures Learn-To-Swim Certificates 110.00 Butler's L.P. &Fertilizer Round up & straw 75.00 City of Greencastle Reimbursement for postage 107.80 Co-Alliance Gas& Oil Purchases 1,182.79 Cox Electrical Concession stand fryer repair 89.99 Greencastle Offset Printing Learn-To-Swim Postcards 69.00 Handy's Dairy Products Ice Cream for resale 71.52 Headley Hardware Facility repairs 210.44 Humphrey's Outdoor Power Repair parts $238.15 347.57 Facility maintenance supplies$109.42 Interiors by Feld's Carpet RR facility maintenance supplies 104.37 Kast-A- Way Lifeguard suits 712.95 Lori Newsom Spark supplies reimbursement 11.96 M&R Auto Parts Gas filter&radiator cap 8.40 National City Visa Lori Newsom's card 740.52 Walmart-Aquatic Center supplies SPARK supplies Concessions supplies National City Visa Rod Weinschenk's card 367.69 Walmart-Concessions supplies Gehl's- cheese machine Champs- travel/training Pat's Ace Hardware Facility maintenance supplies 56.13 PepsiAmericas Concession supplies for resale 755.76 Quality Fence Repairs Repair skatepark fencing-vandalism 428.00 Rod Weinschenk Fishing Derby recreation supplies 27.48 S& S Worldwide Spark Craft supplies 796.68 Sara Sanford Learn-To-Swim refund 25.00 Spear Corporation Facility maint. supplies &diving board 12,509.20 State Chemical Cleaning supplies 421.20 Ulrich Chemical, Inc. Hydrochloric acid for pool pH balance 345.00 USI Office supplies 116.04 Wabash Foodservice Concession supplies 5,959.87 /'"N, Wiemuth& Sons, Inc. Candy for resale 1,761.43 York Pontiac Oil change, door lock replacement 630.45 TOTAL GENERAL EXPENSES $29,463.73 �../ PARK NON-REVERTING SOFTBALL FUND Brad Nobles Softball umpire fees 360.00 Butler's L.P. &Fertilizer Field marker chalk 54.00 Coca-Cola Enterprises Product for resale 190.00 Cox Electrical Electrical work for new roof 105.72 Craig Williams Overpayment of softball registration fees 50.00 Diana Love Softball umpire fees 558.00 Handy's Ice Cream supplies for resale 30.96 Jason Meziere Softball umpire fees 180.00 Menards Counter top for softball concession stand 23.00 Nancy Ashcraft Overpayment of softball registration fee 100.00 Pamela Patrick Softball umpire fees 36.00 Vicki Gibson Softball scorekeeper fees 362.50 Wabash Foodservice Concession supplies 321.89 Wayne Tharp Softball umpire fees 234.00 Wiemuth& Sons, Inc. Candy for resale 650.35 TOTAL PK NR SOFTBALL EXPENSES $3,256.42 TOTAL EXPENSES FOR THE MONTH $32,720.15 ,..' ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$32,720.15 dated this 5th day of July 2006. SIGNATURES OF GOVERNING BOARD 2a4/1"City-- ;:16664., Dr. John Hennette, r dent Leslie Hanson, Vice President 7.71,-v21( /r--7-zl,_ /4/ei , 1127ad Tim Trigg, Secretary J Kara Thomas