HomeMy Public PortalAboutCouncil Minutes 2001 05/10MINUTES
McCall City Council
Regular Meeting
Thursday, May 10, 2001
Table of Contents
Call To Order and Roll Call
Public Comment
Consent Agenda
Business
Reports
Adjournment
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CALL TO ORDER AND ROLL CALL
Mayor Muller called the regular meeting of the McCall City Council to order at 7 pm.
Ms. Arp, Mr. Muller, Mr. Colton, and Mr. Venable answered roll call. A quorum was
present. City staff members present were Attorney Dave Bieter, City Manager Robert
Strope and Finance Director/City Clerk Cathleen Koch.
PUBLIC COMMENT
The Mayor called for public comment. There were no comments.
CONSENT AGENDA
The following items were listed on the consent agenda:
• Minutes of April 12, 2001
• Approval of Alcohol Beverage License — 2 Transfers
• Approval of Alcohol Beverage License — New Application
• AB 01-42 Agreement with Gwartney's to Operate in the City Parks
• Invoice Approval List Dated May 10, 2001
• Payroll Report for Pay Period Ending April 27, 2001
Ms. Koch stated that the alcohol beverage licenses should be approved contingent
upon the background investigation and police department approval.
Ms. Arp asked if there were any issues with the Gwartney agreement last year. Mr.
Strope said staff was very happy with the services. The Gwartney's even bought kids
snow cones for picking up trash.
Council discussed the Nevin & Herzfeld bill for the defense of Officer Koch which was
included on the warrant register. Mr. Strope explained why the bill was so high, but
that the attorney's had reduced the bill by $2,100 for travel time. He also stated that the
outcome of the case makes it highly unlikely that any civil action will be brought against
the City. The bill was tendered to the insurance carrier. Ms. Arp said the expense
should be recorded in the Police Department's budget. Mr. Strope said regardless of
where the expense was placed in the budget, fund balance would have to be used to
cover the expense.
Ms. Arp stated that the Living for Life Explorer Program expense, which the Police
Department is sponsoring, is a subsidiary program to the Boy Scouts that involves both
boys and girls. The program does not discriminate.
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Mr. Muller moved to approve the consent agenda as amended with the reduction
of the bill. Ms. Arp seconded the motion. At a roll call vote, Mr. Muller, Ms. Arp,
Mr. Colton and Mr. Venable voted aye. The motion carried.
BUSINESS
AB 01-69 Presentation by Donna Glenn
Ms. Glenn, representing the Chamber of Commerce, was requesting the City to get
involved in a community -wide Steering Committee to enhance the continuity,
communication and consistency within the community. She stressed building a united
community.
Ms. Arp interpreted the request as a committee of the McCall City Council. She asked
what the committee's charge would be. Ms. Glenn said the charge is to effectively
communicate with everyone involved. Mr. Strope explained that the City is currently at
80% and Ms. Glenn is trying to pick up the other 20%. Mr. Muller said he would like to
see a charter and what the committee would do. Ms. Arp requested a list of potential
agenda items, wanted to know how often the committee would meet and what the
Chamber's commitment level would be.
Mr. Colton said that he foresees the committee asking for money. Ms. Glenn said she
did not foresee that. She gave examples of other committees, such as the Local Option
Tax Committee that did not get any money.
Mr. Colton mentioned that Council used to host a luncheon to get other entities
together. Mr. Strope recommended Ms. Glenn put together a charter and schedule a
luncheon with the other committee chairs.
AB 01-75 Economic Development Grant
Phil Davis, County Commissioner, explained that the Department of Commerce is
giving $500,000 for counties and cities with under 10,000 people for economic
development positions. Valley County is proposing to take the lead in submitting a
request for a position. Part of the grant will help with the closing of the mill. Valley
County is suffering from a higher unemployment rate than the rest of the state.
Mr. Davis requested a letter of intent from Council and a person to serve on the board
by May 17, 2001 or at the latest, May 24, 2001. There will be no cost for the first year
to the City. A joint powers agreement will be drafted.
Mr. Colton moved to send a letter of intent to participate to Valley County in
support of action; staff will figure out what person will be representing the City in
a few days and authorize the Mayor to sign. Ms. Arp seconded the motion. At a
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roll call vote, Mr. Muller, Ms. Arp, Mr. Venable and Mr. Colton voted aye. The
motion carried.
Mr. Davis said the County considered using the support of VALUED because it still has
501(c)3 status. Mr. Strope said he will be bringing action to Council in the near future
for Curt Spalding to take Larry Smith's place on the committee.
AB 01-64 & AB 01-63 Dust Abatement and Chip Seal Bid Awards
Mr. Keating explained that the dust abatement and chip seal bids were opened today at
2 pm. One bid was received for dust abatement for $18,1000 from Dust Abatement.
Mr. Keating is hoping to do the bad streets twice. The City budgeted $22,000.
Four chip seal bids were received. Mr. Keating recommended approving the low bid of
$42,841.19 to Snake River Construction. The City budgeted $39,000.
Ms. Arp moved to award the bid to Dust Abatement for $18,100. Mr. Colton
seconded the motion. All Council Members voted aye. The motion carried.
Mr. Strope said the contracts would be brought back for approval.
Ms. Arp moved to accept Snake River's bid schedule for $42,841.19. Mr. Colton
seconded the motion. All Council Members voted aye. The motion carried.
AB 01-67 McCall Improvement Committee Action Plan
Mr. Kirkpatrick presented the action plan from the McCall Improvement Committee for
2001-2002. The committee unanimously asked for Council's endorsement on the
action plan. The committee helped get the grant for the ice rink parking.
Curt Spalding, Co-chair of McCall Improvement Committee, said that he was here to
answer any questions. He echoed Donna Glenn's suggestion. He said the McCall
Improvement Committee Action Plan suggests coordination and communication with
the City.
Mr. Colton asked when the City would receive the grant for the docks at Art Robert's
Park. Mr. Kirkpatrick said the grant would be available in July of 2002.
Ms. Arp commented that the action plan was a good, clear document.
Mr. Colton moved to adopt the McCall Improvement Committee Action Plan as
presented and amended. Mr. Muller seconded the motion. All Council Members
voted aye. The motion carried.
AB 01-68 Zoning Code Revision: Amendment to Contract with SAIC
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The amendment would include preparing revisions to the Zoning Code. Mr. Bieter has
reviewed the amendment.
Ms. Arp moved to approve the agreement with SAIC and authorize the Mayor to
sign. Mr. Colton seconded the motion. At a roll call vote, Mr. Muller, Ms. Arp, Mr,
Colton and Mr. Venable voted aye. The motion carried.
AB 01-66 Veterans Memorial Agreement
Mr. Pillard presented the letter from the American Legion for an agreement with the
American Legion to construct a Veterans Memorial at Community Park. The main item
is to incorporate the memorial with the scenic byway improvements.
Mr. Muller moved to direct staff to prepare an agreement coordinated with the
Scenic Byway Improvement and authorize the Mayor to sign. Ms. Arp seconded
the motion. At a roll call vote, Mr. Muller, Ms. Arp, Mr. Colton and Mr. Venable
voted aye. The motion carried.
AB 01-30 Golf Refund Ordinance No. 750
Mr. Pillard presented ordinance number 750 for the second reading. Mr. Colton pointed
out that a change was made to the ordinance that was not indicated from the last
meeting.
Mr. Colton moved to suspend the rules, read by title only, the second reading
only, Ordinance No. 750. Ms. Arp seconded the motion. At a roll call vote, Mr.
Colton, Ms. Arp, Mr. Venable and Mr. Muller voted aye. The motion carried.
AB 01-32 Tree Ordinance No. 749
Mr. Pillard requested two changes be made to the ordinance. Ms. Arp pointed out that
this is the only committee restricted to city residents. She asked if that was the intent.
Mr. Pillard said there was no specific reason. Mr. Pillard pointed out that a member of
the tree committee might become a certified arborist.
Ms. Arp moved to place Ordinance No. 749 on the next Council Meeting with
amendments as discussed for the third reading and adoption. Mr. Muller
seconded the motion. All Council Members voted aye. The motion carried.
AB 01-65 Parks Advisory Committee
Mr. Pillard requested Council appoint the members recommended to the Parks
Committee. Council discussed having terms for all committees and documenting it. Mr.
Strope will address the issue when he rewrites the appointment and terms of
committees' ordinance.
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Mr. Muller moved to sanction the new Parks Committee with six members. Mr.
Colton seconded the motion. All Council Members voted aye. The motion
carried.
AB 01-74 Donohue Agreement Construction Management
Mr. Strope said a draft agreement was provided. He had a meeting with CNI and
Donohue which Mr. Muller and Mr. Eimers attended. Mr. Bieter has reviewed the
agreement. Number 5 is removed from page 5.
There are two important aspects of the contract.
1. Limit costs for the projects.
2. An agreement that both sides can live with and complete the project in a cost
effective manner.
$6.5 million is the starting point for actual construction. Donohue has already invested
$20,000 in engineering work. The opinions of cost on page 7 cannot be completed yet.
Council discussed receiving the information in advance. The first draft of the contract
with CNI will be available on May 17, 2001.
Ms. Arp moved to approve the agreement for construction management services
with Donohue as amended and authorize the Mayor to sign, Mr. Muller seconded
the motion. At a roll call vote, Ms. Arp, Mr. Muller, Mr. Colton and Mr. Venable
voted aye. The motion carried.
AB 01-70 Amended City Manager Agreement
Mr. Bieter said the substantive changes were underlined. Several changes removed
earlier language that is no longer necessary since Mr. Strope has been here for a year.
Mr. Colton pointed out that they did not discuss the format for evaluation.
Mr. Colton moved to approve the revised City Manager agreement and authorize
the Mayor to sign. Mr. Muller seconded the motion. At a roll call vote, Mr. Colton,
Mr. Venable, Ms. Arp and Mr. Muller voted aye. The motion carried.
REPORTS
City Manager — Robert Strope
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The City had $6,000 in damage to docks that is not covered by insurance. There are
liability issues associated with the docks so they need to be fixed.
Mr. Uranga and Mr. Wagner were in Mr. Strope's office to discuss J-Ditch today. On
June 1, 2001, the City will have a functional, but not operational facility. The
documents for Idaho Power have been signed so there will be power on June 1, 2001.
The contractor is working 6 days per week in order to be done by June 1, 2001. The
facility should be substantially complete by that date.
Mr. Strope's intends to sign the DEQ documents for the State Revolving Fund Loan.
He's trying to get the numbers down on construction of the Water Treatment Plant.
Mr. Strope will meet with the Recreation Committee about Heartland becoming a
potential partner for gymnastics. The proposal will come to Council after that.
Mr. Schroeder is not responding to letters from the City.
City Attorney — Dave Bieter
None.
Finance Director/City Clerk — Cathleen Koch
Budget Calendar will be put in Council's boxes.
Director of Golf and Parks Operations — Dan Pillard
Mr. Pillard is currently reviewing and analyzing the operations of the golf course.
The golf course will open May 18, 2001.
City Councilor — Marilyn Arp
Ms. Arp asked when ex parte is a problem. Mr. Bieter said it becomes a problem at the
point of filing. If a Council Member has had contact, then that contact needs to be
disclosed. All P&Z issues have the potential to come to Council because Council
makes virtually all decisions.
City Councilor — Ralph Colton
Need to check into annexing the lagoons.
City Councilor — Ray Venable
None.
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City Councilor - Mayor Muller
None.
ADJOURNMENT
Without further business, Mr. Muller moved to adjourn. Mr. Colton seconded the
motion. All Council Members voted aye. The motion carried. The Council
adjourned at 9:45 pm.
Allan Muller, Mayor
ATTEST:
G %!
Cathleen A. Koch, Finance Director/City Clerk
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