The URL can be used to link to this page

Home My Public Portal AboutSeptember 6 2006 Regular Session Greencastle Board of Park Commissioners '0^s, Minutes of the Regular Meeting September 6,2006 Present: President Dr. John Hennette, Secretary Tim Trigg, and Kara Thomas Absent: Vice President Leslie Hanson Also Present: Karen Sutherlin,Joy Marley, William Dory,and Parks&Recreation Director Rod Weinschenk Call to Order The evening's meeting was called to order at 7:30 p.m. by Board President John Hennette and was held in the City Council meeting room of Greencastle City Hall. Public Input Karen Sutherlin, on behalf of Putnam County's Special Olympics organization requested use of the People Pathways Phase I: Greencastle-to-Fillmore Trail on Saturday October 28, 2006 for a 5K Run/Walk fundraiser. The park board felt this was a great use of the trail and granted permission on a motion from K.Thomas, second by T.Trigg. All Ayes. Approval of Minutes from July,2006 On a motion from K.Thomas, second by T.Trigg, the minutes from the August 2, 2006 Regular Meeting were approved as presented. All Ayes i^. Finances Approval of Monthly Claims & Invoices—On a motion from T.Trigg, second by K.Thomas, claims were approved as presented. All Ayes. Eagle Scout Project Update William Dory reported that the Boy Scouts and other volunteers hauled a lot of debris including some old hog feeders,corrugated roofing and a washing machine out of the wooded area on the southside of Big Walnut Sports Park. They will wrap up the clean-up efforts on Saturday, September 9 at 5:30 p.m. He will be scheduling use of the wood carving sign maker for the BWSP sign. Friends Of The Park,Special Projects,and Old Business 1. Clearwaters Property—The park board toured the site earlier in the evening and make the following recommendations: a. Remove outbuildings -Remove all unattached facilities from around the building including the greenhouses,trailer and concrete blocks through public auction. b. Site Master Plan - Work up a master plan of the area to include: i. Skatepark parking lot—Investigate the possibilities of creating a parking area to the west of the skatepark to serve the users. This may free up parking for shelter rentals and help deter the negative use of the park shelter located adjacent to the skatepark. tkito * / %,, 9-6-06 Minutes—page two ii. Indoor Shelter-Have a professional contractor examine the building to see if it could easily be converted to an indoor shelter. iii. Landscaping—Provide a landscaping guide for development of the parcel. 2. People Pathways a. Safe Routes to School Grant Request—No new news. Our grant application has been filed and we should hear results the first part of October. b. Phase III: Albin Pond Trail Project—No new news. We are awaiting the return of land appraisals, so we may begin purchasing. c. Phase IV: The Campus Link Project—No new news. Civil Engineering Consultants is in the process of working out required paperwork with the INDOT office. d. Grants i. Received -Joy Marley, People Pathways Chair, reported that they had applied for and received a$1,000 grant from Wal-Mart for the care and upkeep of the Fillmore-end of the Phase I trail. ii. Applications—Joy Marley reported that the Friends of the Park Association of Putnam County: People Pathways Committee will be submitted an application for an Endowment Fund Grant that will aid in funding the long-term upkeep of the Phase I trail. 3. Land& Water Conservation Fund Grant—Big Walnut Community Park—No new news. Director R.Weinschenk will be seeking land appraisals for the property and aid in developing a set of plans for the LWCF grant land appraisals. 4. Ivy Tech Community College at Rokicki Park—No new news. Recreation Programs R.Weinschenk gave a brief overview of the adult softball programs and the Mommy& Me program. New Business/Miscellaneous Personnel Committee—With the upcoming interview process, Director Weinschenk asked for volunteers to serve on a personnel committee to review and evaluate the incoming application forms and then to help interview potential candidates for the Assistant Director's position. The personnel committee will include K.Thomas, L.Hanson and R.Weinschenk. Director's Report Director R.Weinschenk presented a director's report for everyone's review. Adjournment On a motion from T.Trigg,second by K.Thomas,the meeting was adjourned at 8:00 p.m. III► 9-6-06 Minutes—page three Minutes respectfully submitted by: (,►, Roderick M. We' schenk, Director Greencastle Parks &Recreation Department Minutes approved by: Dr. John Hennette,President i Hanson,Vice President qaAa ikr2-iza4 Tim Trigg, Secretary Kara Thomas A V • • • GREENCASTLE PARKS & RECREATION DEPARTMENT September 2006 ACCOUNTS PAYABLE VOUCHER DOCKET VENDOR DESCRIPTION AMOUNT ADT Security Services Pool Security Service 73.52 Baker's Septic Services Portalet Service-Jaycee & BWSP 426.00 BBC Pump & Equipment Co. Pump for Aquatics Center mushroom 1,033.22 Bright Futures 23 magic markers 53.77 Bumgardners Auto Service Starters, wires & ends and service call 51.95 Butler's L.P. & Fertilizer, Inc. Purchases 142.00 ❑ L.P. Gas for Jaycee Park 81.00 ❑ Weedkiller& fertilizer 61.00 City of Greencastle Postage meter fees 57.40 Family Fun Magazine subscription-rec. supplies 19.95 Fastenal Tools&Dewalt rechargeable batteries 107.41 Green's Electric Aquatics Center pump repairs 65.00 Handy's Dairy Products Ice Cream for resale 183.12 Headley Hardware Facility maintenance supplies 145.68 Horizon Business Center Register tape of registers 40.64 Humphrey's Outdoor Power Repair parts- 12 invoices 560.89 M &R Auto Parts Trailer repair parts & rear view mirror 106.93 Midland Coop Fuel 1,142.44 ❑ Parks 358.98 ❑ BWSP 783.46 National City Visa Purchases at Kroger 12.47 Neal Tire Repairs: 1,283.13 ❑ Brake repairs-repair parts 1,259.18 O Tire repair-flat tire 23.95 Pat's Ace Hardware Facility maintenance supplies 184.68 PepsiAmericas Concession supplies for resale 1,335.08 Refuse Handling Service Transfer station charge 10.00 Rod Weinschenk Reimbursements-Recreation supplies 8.85 Seniour's Towing Car seat for pickup truck 75.00 Ulrich Chemical Muriatic Acid for aquatics center 235.00 USI Lamination supplies 374.15 Wabash Food Service Food for resale at aquatics center 670.93 Walmart-Credit Card Purchases: 236.31 O Concession supplies 75.97 ❑ Recreation supplies 12.87 ❑ Maintenance supplies 147.47 Wanda Twigg Shelter refund 30.00 Wiemuth& Sons, Inc. Aquatics Center concessions 273.49 Wright Implement Co., Inc. Replacement handle for push mower 16.75 /1 TOTAL GENERAL EXPENSES $8,955.76 PARK NON-REVERTING SOFTBALL FUND Brad Nobles Softball umpire fees 162.00 Butler's L.P. &Fertilizer Field marker chalk 27.00 Coca-Cola Enterprises Product for resale 483.00 Diana Love Softball umpire fees 378.00 Fastenal Field marking paint 13.56 Green's Electric Robe-Ann balifield lights repairs 473.00 Indiana Amateur Softball Association 20 Coed ASA Registration fees x$14 280.00 Janie Briones Softball umpire fees 36.00 Jason Meziere Softball umpire fees 162.00 Patty Sprinkle Softball scorekeeper fees 30.00 PepsiAmericas Softball Concession—Product 913.98 Vicki Gibson Softball scorekeeper fees 181.25 Wabash Food Service Softball Concession supplies 252.44 Wiemuth& Sons, Inc. Candy for resale 103.75 TOTAL PK NR SOFTBALL EXPENSES $3,495.98 TOTAL EXPENSES FOR THE MONTH $12,451.74 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 2 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$12,451.74 dated this 6th day of September 2006. GN TURES OF GOVERNING BOARD z. Dr. John Hennette, Presid Leslie Hanson, Vice President Tim Trigg, Scr ary Kara Thomas