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Home My Public Portal AboutDecember 6 2006 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Meeting December 6,2006 Present: President Dr. John Hennette, Vice President Leslie Hanson, Secretary Tim Trigg, and Kara Thomas Absent: Putnam County Library Ex-Officio Member Margot Payne, Greencastle Community Schools Ex-Officio Member Barry Fisher, and City Council Liaison Russ Evans Also Present: Joy Marley, FOTP People Pathways Chair, Assistant Director Amanda Thorn, Parks Maintenance Laborer David Bault, and Parks& Recreation Director Rod Weinschenk Call to Order The evening's meeting was called to order at 7:30 p.m. by President Dr. John Hennette and was held in the City Council meeting room of Greencastle City Hall. Holiday Contest Awards President John Hennette and Assistant Director Amanda Thorn announced the winners in the two contests,presenting awards to those participants present. The winners were: 1. Gingerbread House Contest l st Place: Staci, Sedrick and Whitney Weinschenk, Greencastle 2nd Place: Catherine, Angie and Leo Weeks, Greencastle r-'1 3rd Place: Webelos Den,Pack 99 Cub Scouts, Greencastle 2. Santa Claus Carving Contest 1st Place: Linda Boatwright, Poland, Public Input-None Minutes 1. November 1,2006 - Director R.Weinschenk presented minutes from the regular board meeting held on November 1, 2006. The minutes were accepted on a motion from T.Trigg, second by K.Thomas. All Ayes. 2. November 29, 2006 - Director R.Weinschenk presented minutes from the special board meeting held on November 29, 2006. The minutes were accepted on a motion from K.Thomas, second by L.Hanson. All Ayes. Finances Transfers—Director R.Weinschenk presented a list of transfers needed to bring some of the parks department lines into black,prior to the end of the year. On a motion from L.Hanson, second by T.Trigg the list was approved. All Ayes. Claims - Director R.Weinschenk presented a list of monthly claims against the department. On a motion by L.Hanson, second by K.Thomas the claims were approved. All Ayes. Minutes—page two Safe Routes to School Grant R.Weinschenk announced that we have received the Safe Routes to School Grant through the Indiana Department of Transportation that we applied for to be used toward the second part of the Phase III: Albin Pond Trail Project. Joy Marley, Peoples Pathway Committee Chair under Friends of the Park Association, stated that Michael O'Loughlin , 1NDOT administer of the grant, complimented the park board on their planning and foresight into the implementation of their trail projects, which helped toward the decision to receive the grant. Clearwaters Property Director R.Weinschenk, in response to a previous request,presented a number of proposals for the use of the Clearwaters building and property. After some discussion and lead by a motion by L.Hanson, the board instructed Director R.Weinschenk to tear the existing building structures down,place picnic tables on the concrete slab, and replace the parking lot with green grass, replacing green areas lost to the aquatics center, playgrounds and skatepark projects. The motion was seconded by K.Thomas, and passed All Ayes. R.Weinschenk explained that the department will begin clean-up of the grounds, with the building removed this spring following an auction of City of Greencastle surplus items. Jaycee Park Renovations Director R.Weinschenk requested permission to hire Hurley Construction to finish remodeling the bathroom and kitchen facilities at Jaycee Park. On a motion from L.Hanson, second by T.Trigg, the board tabled the decision until it could be verified by the City Attorney as to whether the project is a"public works"project and would need additional bids. The motion passed, All Ayes. Community Center Trips L.Hanson inquired into the trips made by members of the citizen's advocacy group investigating the possibility of a Greencastle, Putnam County,community center. R.Weinschenk spoke on the investigative tours made to the Brazil YMCA and Plainfield Recreation and Aquatics Center by Mayor Nancy Michael, City Attorney Laurie Hardwick, group member Bryan Pohlar, and Parks &Recreation Director R.Weinschenk. An additional trip to the Greenwood YMCA, Greenwood Community Center and Franklin Cultural Arts and Recreation Center has been scheduled for Monday, December 18. New Business Ballard Lane Trail—J.Marley reported that as part of the city's industrial park project located on the east side of Ballard Lane, a new trail will be constructed which could be eventually be extended to Jaycee Park. �.J Minutes—page three /11 Phase I Trail—L.Hanson asked J.Marley if she was happy with the way the Phase I trail looked at the First Financial Bank at the corner of Indianapolis Road and 10`h Street. J.Marley stated she was concerned about the "banked"corner and cut through the trail. R.Weinschenk will inquire as to the status of the trail. Recreation Programs The board received updates on the following programs from Amanda Thorn, the new Assistant Director: Toddler Turkey Time, Santa Calls, Winter Wonderland Craft Time, and upcoming Mommy&Me programs. Director R.Weinschenk highlighted the Youth Basketball Program. Adjournment On a motion from L.Hanson, second by T.Trigg,the meeting was adjourned at 8:35 p.m. All Ayes. r < Minutes respectfully submitted by: Roderick M. Weinschenk, Director Greencastle Parks& Recreation Department Minutes approved by: ►ff Dr. John Hennette, President L&slie anson, Vice President laAa Tim Trigge, ecretary ` Kara Thomas GREENCASTLE PARKS & RECREATION DEPARTMENT December 2006 ACCOUNTS PAYABLE VOUCHER DOCKET VENDOR DESCRIPTION AMOUNT A.A. Huber& Sons Inc. Winterization of Aquatics Center 936.00 ASA Land Surveying Revised BWSP Land Description 150.00 B & R Fire Protection Fire Protection Update 204.70 Butler's L.P. &Fertilizer Grass Seed 156.00 City of Greencastle Postage 8.76 Civil Engineering Consultants Aquatic Center renderings 300.00 Fastenal Ratchet Set 32.81 Headley Hardware Shelter maintenance supplies—Jaycee Pk 401.09 Horizon Business Center Paper for Rec. program fliers 38.20 Humphrey's Outdoor Power Repair parts 13.40 Lincoln Park Stone, Inc. Rock for Jaycee & BWSP drives 336.51 Midland Coop Fuel 796.52 National City Visa Total 247.83 Walmart—Antifreeze fac.maint. $50.94 Oriental Trading—Rec. programs $196.89 Neal Tire & Auto Service Repair flat tire 13.00 Pat's Ace Hardware Facility maintenance supplies 151.68 Progressive Business Publications Foundation&Corporation Funding Info. 240.00 Republic Services Greencastle (RHS)Trash disposal 15.00 Spear Corporation Winterization of the Filter Room 625.00 Walmart—Credit Card Purchases: 227.32 ❑ Office Supplies $91.36 ❑ Recreation supplies $35.96 ❑ Maintenance supplies $100.00 Wright Implement Co. John Deere Blades &Parts 44.71 TOTAL GENERAL EXPENSES $5,979.85 PARK NON-REVERTING SOFTBALL FUND Butler's L.P. &Fertilizer Softball Diamond Supplies 146.00 TOTAL PK NR SOFTBALL EXPENSES $146.00 PARK NON-REVERTING BASKETBALL FUND Obsidian Screen Graphics Balance on youth basketball t-shirts 1,649.50 Rachael & Shane Thomas Youth Basketball Refund 90.00 Walmart—Credit Card Purchases: 33.97 ❑ Youth Basketball supplies $33.97 TOTAL PK NR BASKETBALL EXPENSES $1,773.47 TOTAL EXPENSES FOR THE MONTH $7,158.00 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 2 page(s)and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$7,158.00 dated this 6th day of December 2006. SIGNATURES OF GOVERNING BOARD / Dr. John Hennette,Presi en Leslie anson, Vice President Tim Trigg, Secretary K a Thomas