HomeMy Public PortalAboutCouncil Minutes 2001 09/27MINUTES
McCall City Council
Regular Meeting
Thursday, September 27, 2001
Table of Contents
Call to Order and Roll Call
Public Comment
Consent Agenda
Business
Reports
Executive Session
Adjournment
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CALL TO ORDER AND ROLL CALL
Mayor Muller called the regular meeting of the McCall City Council to order at 7:01 pm.
Ms. Arp, Mr. Muller, Mr. Colton, and Mr. Eimers answered roll call. A quorum was
present. City staff members present were Attorney Susan Buxton, City Manager Robert
Strope and Finance Director/City Clerk Cathleen Koch.
PUBLIC COMMENT
The Mayor called for public comment.
Brad Bjerke, Donohue & Associates, said that the Water Treatment Plant construction
was on schedule. The project is approximately 25 percent complete. The lower level
will be complete by Thanksgiving; the upper level will not be complete. There are no
surprises at this point. Donohue & Associates will work with Spring Mountain Ranch
and Council for the esthetics of the building. Mr. Strope said the residents of Spring
Mountain Ranch seem happy with the working hours.
Mr. Venable arrived at 7:04 pm.
CONSENT AGENDA
The following items were listed on the consent agenda:
• Minutes of September 13, 2001
• Invoice Approval List Dated September 24, 2001
• Payroll Report for Pay Period Ending September 14, 2001
• AB 01-134 Airport Hangar Lease Lot #15 (Mi Mi Moore)
• AB 01-135 Airport Hangar Lease Lot #16 (Paul Jorgenson)
• AB 01-136 Airport Hangar Lease Lot # 13 (Larry Carpenter)
• AB 01-137 Airport Hangar Lease Lot #14 (Kasey Lindsay)
Ms. Buxton asked Council to pull the airport leases off the consent agenda to consider
them separately. She told Council that the leases should be approved contingent upon
the CPI formula being corrected to make it consistent.
Mr. Eimers moved to approve the Consent Agenda excluding airport hanger
leases. Mr. Colton seconded the motion. All Council Members voted aye. The
motion carried.
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Mr. Eimers moved to approve the airport leases contingent upon the Airport
Manager and the City Attorney amending the CPI provision in the rent paragraph
to make sure a consistent formula is provided. Ms. Arp seconded the motion. All
Council Members voted aye. The motion carried.
BUSINESS
AB 01-130 Healthcare Insurance Broker
Mr. Strope requested Council validate the decision for Don Reiman to be the City's
insurance broker. The committee unanimously recommended Reiman & Associates.
Mr. Eimers moved to approve the selection of Don Reiman & Associates and
authorize the City Manager to sign the letter designating Mr. Reiman as the City's
broker. Ms. Arp seconded the motion. All Council Members voted aye. The
motion carried.
Mr. Strope explained that the committee reviewed coverage options and recommended
changes. He explained the "Benefit Bank" in detail. The savings this year will be over
$17,000 after funding benefits.
Mr. Reiman said the City has two deadlines. The first deadline is for the health
insurance renewal on October 1. The City needs to make a decision so that
identification cards can be issued. The second deadline is for the Section 125 Plan,
which begins on November 1.
Ms. Arp moved to approve the change in the health care benefits package to
Regence Blue Shield October 1, 2001 and authorize the City Manager to sign the
necessary documents. Mr. Eimers seconded the motion. All Council Members
voted aye. The motion carried.
AB 01-115 CUP-01-3 for a Neighborhood Convenience Store
Mr. Kirkpatrick addressed the Council and reminded them that the Public Hearing was
closed. He stated that the City Council's Findings & Conclusions for the Yellow Garage
were included in the Council packet. He stated that there is no automatic precedent that
must be followed, but if the Council finds that the two applications are sufficiently
similar, then a precedent is important. He pointed out two important findings from the
Yellow Garage, that the application will offer convenience shopping and that it will be
less intensive than other uses nearby. Mr. Kirkpatrick stated that if the Council finds
those two elements present with this application, a binding precedent has been set. If
those elements are not present, the Council does not have to follow the Yellow Garage
precedent.
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Ms. Arp stated that conditions of approval should be included to prevent the approval
from being transferable and to require more screening to buffer noise. Mr. Eimers said
this proposed use is actually less intrusive than Yellow Garage.
Mr. Venable stated that he isn't interested in imposing any more conditions than have
already been discussed. He agreed with the need to preserve the historical site.
The Council discussed potential conditions of approval, including additional screening
along the boundaries of the property to protect the neighbors, and limiting the
conditional use permit to this specific use and these owners.
Ms. Arp moved to adopt the Planning & Zoning Commission's Findings and
Conclusions as the Council's own, with the following amendments:
Add an additional Finding that "The proposed use will offer convenience
shopping."
Add an additional Finding that "The proposed use is less intensive than the
other permitted or conditional uses on the site or nearby and will be
beneficial to the neighborhood."
Condition B be amended to, "The Conditional Use is limited to and shall be
used only for the uses described in the application permit. It is not
intended to attach to the property. Any future lessee will have to reapply
for any/all Conditional Use Permits.
Add a new condition of approval "The applicant must provide a 6' high
wooden fence beside the driveways and parking areas; in addition to
substantial vegetative screening. The fence and landscape design are
subject to review and approval of the Community Development Director,
without further Council action." The Community Development Director will
work with the adjacent property owners.
Mr. Eimers seconded the motion. At a roll call vote, Ms. Arp, Mr. Eimers, Mr.
Colton, Mr. Venable, and Mr. Muller voted aye. The motion carried.
AB 01-138 Golf Course Advisory Committee Recommendation
Mr. Pi!lard presented revised numbers for FY02 operations.
Larry Shake, Golf Course Advisory Committee member, presented recommendations
from the committee. The following are the operation recommendations:
1. Daily green fees remain unchanged.
2. Sell unlimited adult season passes for $550.
3. Add a discount card for $99, which provides a 50% discount on all daily fees.
This would generate $61,000 of additional revenue, according to Mr. Shake.
4. Tournament fees to the City should increase to $10 per round.
5. Add a surcharge for capital improvements of $1 for nine holes and $2 for
eighteen holes. This would generate $60,000 of additional revenue, also
according to Mr. Shake. Lifetime, junior, and school passes would not
receive fee.
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Mr. Shake went on to give contract recommendations. The committee recommended
the City strive to reach an agreement with the current golf pro for a $40,000 per year
management fee, including a cost of living clause for each year, a 5 year contract,
utilities paid by the pro, and the pro would be eligible to purchase health insurance
through the City's plan.
Mr. Shake pointed out several items that were not included in the recommendation.
They did not have a suggestion in regards to food service program. They have not
considered a long-term decision for the Cedar 9 course. They did not have suggestions
for control issues, but proposed a City employee audit the site. A marketing plan was
not addressed during the committee meeting. However, they have worked on
advanced tee time sales and suggested improving the web site.
Council discussed whether revenue included sales tax in order to determine what the
actual increase in revenue would be.
Jeanne Campbell, Golf Advisory Committee member, said she thinks advanced tee
times will please many people. She believes people would be willing to pay an
additional $5 for advance tee times.
Council discussed the status of the current year's revenue to determine if the golf fund
will fall short. Mr. Strope said expenses were cut from the fund to offset the shortfall in
revenues.
Mr. Strope pointed out that a fee change would have to go through the public hearing
process.
Ms. Arp said we don't have enough information to enter into a 5-year contract.
Mr. Strope recommended staff move forward to implement the revenue
recommendations. He also suggested validating whether the City can get a golf pro to
come in for a 1-year contract.
Mr. Strope mentioned that changes would be made to the prior year's depreciation.
Ms. Arp moved to accept fee structure and set a date for the public hearing. Mr.
Eimers seconded the motion. Ms. Arp withdrew the motion.
Ms. Arp moved to direct staff to work with the Golf Course Advisory Committee to
prepare a fee schedule for the coming year based upon the presentation. The motion
died for lack of a second.
Mr. Muller moved to direct staff to deal with the contract with Mr. Floss and Ms. Buxton
to come up with a contract satisfactory to Council. The motion died for lack of a second.
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Mr. Strope gave several options for running the golf course. He asked if the City should
try investing money to have a consultant come in and analyze the operations. Ms.
Buxton said the City could do an RFP and reserve the right to reject all bids.
Mr. Muller moved to direct staff to do an analysis for various alternatives. The motion
died for lack of a second.
Mr. Strope gave a summary of the discussion. He said the Golf Course Advisory
Committee had concluded that the current contract is the right way to go. Staff needs
to validate the information for Council to make a decision.
Mr. Eimers moved to direct staff to review all the alternatives and come back with
suggestions that puts the golf course in the best financial position by the second
meeting in October. Ms. Arp seconded the motion. At a roll call vote, Mr. Muller,
Mr. Colton, Mr. Venable, Ms. Arp, and Mr. Eimers voted aye. The motion carried.
AB 01-59 Impact Area Negotiations
Mr. Kirkpatrick said that the proposal from Valley County continues a separate Impact
Area Planning & Zoning Commission. He recommended that there be only one P&Z
Commission to review items in both the impact area and the city limits. He offered the
following options for the Council to consider:
1. Accept Valley County's proposal
2. Reject Valley County's proposal and offer a counter -response.
3. Reject Valley County's proposal and initiate the 'committee of nine' process.
Mr. Kirkpatrick recommended that the City Council begin the `committee of nine'
process. He explained that the committee would be made up of three City Council
members, three Valley County Commissioners, and three members jointly appointed by
the first six. He stated that there are no clear statutory guidelines for the committee to
work from, other than deadlines for action.
The Council discussed the impact area options at length. In response to questions from
the Council, Mr. Kirkpatrick stated that the County's proposal differs from the previous
impact area agreements in two significant ways. He stated that the County
Commissioners, rather than the City Council, would appoint the members, and that
there would be three impact area residents and two city residents. He stated that the
City's Comprehensive Plan and Zoning Code would still apply, the City would still
administer the impact area, and the governing board for the impact area would be the
County Commissioners.
Ms. Buxton expressed her concern about creating an impact area commission and
mixing jurisdictions. She stated that the County's proposal is better than the way the
impact area agreement was previously implemented, but that she recommended
against accepting the County's proposal.
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Ms. Arp moved to approve the proposed ordinance from Valley County, Mr.
Venable seconded the motion. At a roll call vote, Mr. Venable and Ms. Arp voted
aye. Mr. Eimers, Mr. Muller, and Mr. Colton voted no. The motion failed.
Mr. Kirkpatrick discussed several items that could still be negotiated with the County,
including the number of members, the appointment authority for members, and
appointing previous Impact Area P&Z members to the City P&Z.
Mr. Eimers moved to begin the `committee of nine' process, provided Valley County
Commissioners won't combine the two commissions into one. The motion died for lack
of a second.
Mr. Eimers moved to authorize staff to continue to negotiate with Valley County
Commissioners, provided that there be only one P&Z Commission to represent
both the City and the impact area. Mr. Colton seconded the motion. At a roll call
vote, Mr. Eimers, Mr. Colton, Mr. Venable, and Mr. Muller voted aye. Ms. Arp voted
no. The motion carried.
Mr. Colton agreed to assist staff with the negotiations.
REPORTS
City Manager — Robert Strope
Mr. Strope introduced the new Airport Manager, Mike Becker.
Mr. Kirkpatrick and Mr. Strope will be on vacation during the next Council meeting. Mr.
Keating will be Acting City Manager. Ms. Arp and Mr. Eimers will also be gone for the
meeting.
Airport Manager — Michael Becker
Mr. Becker pointed out that the Airport lease for Mr. Carpenter has been changed from
Lot #7 to Lot #13.
City Attorney — Susan Buxton
The Riffle case is finished. The easement has been recorded and the money has been
paid
Finance Director/City Clerk — Cathleen Koch
Ms. Koch discussed implementing a process to create City Council packets
electronically.
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Planning & Zoning — Lindley Kirkpatrick
Mr. Kirkpatrick distributed a letter from Judd DeBoer, requesting that the City Council
hold a special meeting regarding the River Ranch development. Mr. Kirkpatrick stated
that the issue has not been placed on a Council agenda because staff is still negotiating
with the developer to finalize conditions in response to the FAA's recommendations.
Ms. Buxton said there are significant legal issues that she needs to analyze before the
City can make a decision. Brian O'Morrow, representing River Ranch, asked for a
special Council meeting to discuss the conditions of approval.
The City Council agreed to hold a special meeting on Monday October 15 at 1:00 pm.
Mr. Kirkpatrick reported that the Bearing Wall sculpture would be placed in Legacy Park
on October 12.
He reported that the City is likely to receive a $50,000 Gem Community Implementation
Grant, thanks to the efforts of Carol Coyle. He reported that the Holiday Inn Express
wants to start construction on the utilities the week of October 8.
Mr. Muller expressed concern that the delay in beginning the Ice Rink project may put
the City in jeopardy of losing future funding. Mr. Kirkpatrick stated that future funding is
not necessarily on jeopardy, but we need to report to IDOC why the project has not
proceeded as originally presented. Mr. Kirkpatrick will contact the Sabala Foundation.
City Councilor — Marilyn Arp
None.
City Councilor — Ralph Colton
Mr. Colton asked if emergency vehicles are supposed to be able to get down the road
between the hotel and pavilion where Manchester constructed gates and placed rocks.
City Councilor — Ray Venable
None.
City Councilor — Kirk Eimers
None.
City Councilor — Mayor Muller
None.
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EXECUTIVE SESSION
At 10:45 pm, Mr. Muller moved to go into executive session per Idaho Code 67-
2345(1 fl to consider pending litigation. Mr. Colton seconded the motion. At a roll
call vote, Mr. Muller, Mr. Eimers, Mr. Colton, Ms. Arp and Mr. Venable voted aye.
The motion carried.
At 10:58 pm, Mr. Muller moved to come out of executive session. Mr. Eimers
seconded the motion. At a roll call vote, Mr. Muller, Mr. Eimers, Mr. Colton, Ms.
Arp and Mr. Venable voted aye. The motion carried.
The discussion concerned pending litigation.
ADJOURNMENT
Without further business, Mr. Muller moved to adjourn. Mr. Eimers seconded the
motion. All Council Members voted aye. The motion carried. The Council
adjourned at 10:58 pm.
ATTEST:
7)
Cathleen A. Koch, Finance DirecCity Clerk
Ilan Muller, Mayor
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