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HomeMy Public PortalAboutCouncil Minutes 2001 09/27MINUTES McCall City Council Regular Meeting Thursday, September 27, 2001 Table of Contents Call to Order and Roll Call Public Comment Consent Agenda Business Reports Executive Session Adjournment Page 1 of 9 September 27, 2001 City Council Minutes CALL TO ORDER AND ROLL CALL Mayor Muller called the regular meeting of the McCall City Council to order at 7:01 pm. Ms. Arp, Mr. Muller, Mr. Colton, and Mr. Eimers answered roll call. A quorum was present. City staff members present were Attorney Susan Buxton, City Manager Robert Strope and Finance Director/City Clerk Cathleen Koch. PUBLIC COMMENT The Mayor called for public comment. Brad Bjerke, Donohue & Associates, said that the Water Treatment Plant construction was on schedule. The project is approximately 25 percent complete. The lower level will be complete by Thanksgiving; the upper level will not be complete. There are no surprises at this point. Donohue & Associates will work with Spring Mountain Ranch and Council for the esthetics of the building. Mr. Strope said the residents of Spring Mountain Ranch seem happy with the working hours. Mr. Venable arrived at 7:04 pm. CONSENT AGENDA The following items were listed on the consent agenda: • Minutes of September 13, 2001 • Invoice Approval List Dated September 24, 2001 • Payroll Report for Pay Period Ending September 14, 2001 • AB 01-134 Airport Hangar Lease Lot #15 (Mi Mi Moore) • AB 01-135 Airport Hangar Lease Lot #16 (Paul Jorgenson) • AB 01-136 Airport Hangar Lease Lot # 13 (Larry Carpenter) • AB 01-137 Airport Hangar Lease Lot #14 (Kasey Lindsay) Ms. Buxton asked Council to pull the airport leases off the consent agenda to consider them separately. She told Council that the leases should be approved contingent upon the CPI formula being corrected to make it consistent. Mr. Eimers moved to approve the Consent Agenda excluding airport hanger leases. Mr. Colton seconded the motion. All Council Members voted aye. The motion carried. Page 2 of 9 September 27, 2001 City Council Minutes Mr. Eimers moved to approve the airport leases contingent upon the Airport Manager and the City Attorney amending the CPI provision in the rent paragraph to make sure a consistent formula is provided. Ms. Arp seconded the motion. All Council Members voted aye. The motion carried. BUSINESS AB 01-130 Healthcare Insurance Broker Mr. Strope requested Council validate the decision for Don Reiman to be the City's insurance broker. The committee unanimously recommended Reiman & Associates. Mr. Eimers moved to approve the selection of Don Reiman & Associates and authorize the City Manager to sign the letter designating Mr. Reiman as the City's broker. Ms. Arp seconded the motion. All Council Members voted aye. The motion carried. Mr. Strope explained that the committee reviewed coverage options and recommended changes. He explained the "Benefit Bank" in detail. The savings this year will be over $17,000 after funding benefits. Mr. Reiman said the City has two deadlines. The first deadline is for the health insurance renewal on October 1. The City needs to make a decision so that identification cards can be issued. The second deadline is for the Section 125 Plan, which begins on November 1. Ms. Arp moved to approve the change in the health care benefits package to Regence Blue Shield October 1, 2001 and authorize the City Manager to sign the necessary documents. Mr. Eimers seconded the motion. All Council Members voted aye. The motion carried. AB 01-115 CUP-01-3 for a Neighborhood Convenience Store Mr. Kirkpatrick addressed the Council and reminded them that the Public Hearing was closed. He stated that the City Council's Findings & Conclusions for the Yellow Garage were included in the Council packet. He stated that there is no automatic precedent that must be followed, but if the Council finds that the two applications are sufficiently similar, then a precedent is important. He pointed out two important findings from the Yellow Garage, that the application will offer convenience shopping and that it will be less intensive than other uses nearby. Mr. Kirkpatrick stated that if the Council finds those two elements present with this application, a binding precedent has been set. If those elements are not present, the Council does not have to follow the Yellow Garage precedent. Page 3 of 9 September 27, 2001 City Council Minutes Ms. Arp stated that conditions of approval should be included to prevent the approval from being transferable and to require more screening to buffer noise. Mr. Eimers said this proposed use is actually less intrusive than Yellow Garage. Mr. Venable stated that he isn't interested in imposing any more conditions than have already been discussed. He agreed with the need to preserve the historical site. The Council discussed potential conditions of approval, including additional screening along the boundaries of the property to protect the neighbors, and limiting the conditional use permit to this specific use and these owners. Ms. Arp moved to adopt the Planning & Zoning Commission's Findings and Conclusions as the Council's own, with the following amendments: Add an additional Finding that "The proposed use will offer convenience shopping." Add an additional Finding that "The proposed use is less intensive than the other permitted or conditional uses on the site or nearby and will be beneficial to the neighborhood." Condition B be amended to, "The Conditional Use is limited to and shall be used only for the uses described in the application permit. It is not intended to attach to the property. Any future lessee will have to reapply for any/all Conditional Use Permits. Add a new condition of approval "The applicant must provide a 6' high wooden fence beside the driveways and parking areas; in addition to substantial vegetative screening. The fence and landscape design are subject to review and approval of the Community Development Director, without further Council action." The Community Development Director will work with the adjacent property owners. Mr. Eimers seconded the motion. At a roll call vote, Ms. Arp, Mr. Eimers, Mr. Colton, Mr. Venable, and Mr. Muller voted aye. The motion carried. AB 01-138 Golf Course Advisory Committee Recommendation Mr. Pi!lard presented revised numbers for FY02 operations. Larry Shake, Golf Course Advisory Committee member, presented recommendations from the committee. The following are the operation recommendations: 1. Daily green fees remain unchanged. 2. Sell unlimited adult season passes for $550. 3. Add a discount card for $99, which provides a 50% discount on all daily fees. This would generate $61,000 of additional revenue, according to Mr. Shake. 4. Tournament fees to the City should increase to $10 per round. 5. Add a surcharge for capital improvements of $1 for nine holes and $2 for eighteen holes. This would generate $60,000 of additional revenue, also according to Mr. Shake. Lifetime, junior, and school passes would not receive fee. Page 4 of 9 September 27, 2001 City Council Minutes Mr. Shake went on to give contract recommendations. The committee recommended the City strive to reach an agreement with the current golf pro for a $40,000 per year management fee, including a cost of living clause for each year, a 5 year contract, utilities paid by the pro, and the pro would be eligible to purchase health insurance through the City's plan. Mr. Shake pointed out several items that were not included in the recommendation. They did not have a suggestion in regards to food service program. They have not considered a long-term decision for the Cedar 9 course. They did not have suggestions for control issues, but proposed a City employee audit the site. A marketing plan was not addressed during the committee meeting. However, they have worked on advanced tee time sales and suggested improving the web site. Council discussed whether revenue included sales tax in order to determine what the actual increase in revenue would be. Jeanne Campbell, Golf Advisory Committee member, said she thinks advanced tee times will please many people. She believes people would be willing to pay an additional $5 for advance tee times. Council discussed the status of the current year's revenue to determine if the golf fund will fall short. Mr. Strope said expenses were cut from the fund to offset the shortfall in revenues. Mr. Strope pointed out that a fee change would have to go through the public hearing process. Ms. Arp said we don't have enough information to enter into a 5-year contract. Mr. Strope recommended staff move forward to implement the revenue recommendations. He also suggested validating whether the City can get a golf pro to come in for a 1-year contract. Mr. Strope mentioned that changes would be made to the prior year's depreciation. Ms. Arp moved to accept fee structure and set a date for the public hearing. Mr. Eimers seconded the motion. Ms. Arp withdrew the motion. Ms. Arp moved to direct staff to work with the Golf Course Advisory Committee to prepare a fee schedule for the coming year based upon the presentation. The motion died for lack of a second. Mr. Muller moved to direct staff to deal with the contract with Mr. Floss and Ms. Buxton to come up with a contract satisfactory to Council. The motion died for lack of a second. Page 5 of 9 September 27, 2001 City Council Minutes Mr. Strope gave several options for running the golf course. He asked if the City should try investing money to have a consultant come in and analyze the operations. Ms. Buxton said the City could do an RFP and reserve the right to reject all bids. Mr. Muller moved to direct staff to do an analysis for various alternatives. The motion died for lack of a second. Mr. Strope gave a summary of the discussion. He said the Golf Course Advisory Committee had concluded that the current contract is the right way to go. Staff needs to validate the information for Council to make a decision. Mr. Eimers moved to direct staff to review all the alternatives and come back with suggestions that puts the golf course in the best financial position by the second meeting in October. Ms. Arp seconded the motion. At a roll call vote, Mr. Muller, Mr. Colton, Mr. Venable, Ms. Arp, and Mr. Eimers voted aye. The motion carried. AB 01-59 Impact Area Negotiations Mr. Kirkpatrick said that the proposal from Valley County continues a separate Impact Area Planning & Zoning Commission. He recommended that there be only one P&Z Commission to review items in both the impact area and the city limits. He offered the following options for the Council to consider: 1. Accept Valley County's proposal 2. Reject Valley County's proposal and offer a counter -response. 3. Reject Valley County's proposal and initiate the 'committee of nine' process. Mr. Kirkpatrick recommended that the City Council begin the `committee of nine' process. He explained that the committee would be made up of three City Council members, three Valley County Commissioners, and three members jointly appointed by the first six. He stated that there are no clear statutory guidelines for the committee to work from, other than deadlines for action. The Council discussed the impact area options at length. In response to questions from the Council, Mr. Kirkpatrick stated that the County's proposal differs from the previous impact area agreements in two significant ways. He stated that the County Commissioners, rather than the City Council, would appoint the members, and that there would be three impact area residents and two city residents. He stated that the City's Comprehensive Plan and Zoning Code would still apply, the City would still administer the impact area, and the governing board for the impact area would be the County Commissioners. Ms. Buxton expressed her concern about creating an impact area commission and mixing jurisdictions. She stated that the County's proposal is better than the way the impact area agreement was previously implemented, but that she recommended against accepting the County's proposal. Page 6 of 9 September 27, 2001 City Council Minutes Ms. Arp moved to approve the proposed ordinance from Valley County, Mr. Venable seconded the motion. At a roll call vote, Mr. Venable and Ms. Arp voted aye. Mr. Eimers, Mr. Muller, and Mr. Colton voted no. The motion failed. Mr. Kirkpatrick discussed several items that could still be negotiated with the County, including the number of members, the appointment authority for members, and appointing previous Impact Area P&Z members to the City P&Z. Mr. Eimers moved to begin the `committee of nine' process, provided Valley County Commissioners won't combine the two commissions into one. The motion died for lack of a second. Mr. Eimers moved to authorize staff to continue to negotiate with Valley County Commissioners, provided that there be only one P&Z Commission to represent both the City and the impact area. Mr. Colton seconded the motion. At a roll call vote, Mr. Eimers, Mr. Colton, Mr. Venable, and Mr. Muller voted aye. Ms. Arp voted no. The motion carried. Mr. Colton agreed to assist staff with the negotiations. REPORTS City Manager — Robert Strope Mr. Strope introduced the new Airport Manager, Mike Becker. Mr. Kirkpatrick and Mr. Strope will be on vacation during the next Council meeting. Mr. Keating will be Acting City Manager. Ms. Arp and Mr. Eimers will also be gone for the meeting. Airport Manager — Michael Becker Mr. Becker pointed out that the Airport lease for Mr. Carpenter has been changed from Lot #7 to Lot #13. City Attorney — Susan Buxton The Riffle case is finished. The easement has been recorded and the money has been paid Finance Director/City Clerk — Cathleen Koch Ms. Koch discussed implementing a process to create City Council packets electronically. Page 7 of 9 September 27, 2001 City Council Minutes Planning & Zoning — Lindley Kirkpatrick Mr. Kirkpatrick distributed a letter from Judd DeBoer, requesting that the City Council hold a special meeting regarding the River Ranch development. Mr. Kirkpatrick stated that the issue has not been placed on a Council agenda because staff is still negotiating with the developer to finalize conditions in response to the FAA's recommendations. Ms. Buxton said there are significant legal issues that she needs to analyze before the City can make a decision. Brian O'Morrow, representing River Ranch, asked for a special Council meeting to discuss the conditions of approval. The City Council agreed to hold a special meeting on Monday October 15 at 1:00 pm. Mr. Kirkpatrick reported that the Bearing Wall sculpture would be placed in Legacy Park on October 12. He reported that the City is likely to receive a $50,000 Gem Community Implementation Grant, thanks to the efforts of Carol Coyle. He reported that the Holiday Inn Express wants to start construction on the utilities the week of October 8. Mr. Muller expressed concern that the delay in beginning the Ice Rink project may put the City in jeopardy of losing future funding. Mr. Kirkpatrick stated that future funding is not necessarily on jeopardy, but we need to report to IDOC why the project has not proceeded as originally presented. Mr. Kirkpatrick will contact the Sabala Foundation. City Councilor — Marilyn Arp None. City Councilor — Ralph Colton Mr. Colton asked if emergency vehicles are supposed to be able to get down the road between the hotel and pavilion where Manchester constructed gates and placed rocks. City Councilor — Ray Venable None. City Councilor — Kirk Eimers None. City Councilor — Mayor Muller None. Page 8 of 9 September 27, 2001 City Council Minutes EXECUTIVE SESSION At 10:45 pm, Mr. Muller moved to go into executive session per Idaho Code 67- 2345(1 fl to consider pending litigation. Mr. Colton seconded the motion. At a roll call vote, Mr. Muller, Mr. Eimers, Mr. Colton, Ms. Arp and Mr. Venable voted aye. The motion carried. At 10:58 pm, Mr. Muller moved to come out of executive session. Mr. Eimers seconded the motion. At a roll call vote, Mr. Muller, Mr. Eimers, Mr. Colton, Ms. Arp and Mr. Venable voted aye. The motion carried. The discussion concerned pending litigation. ADJOURNMENT Without further business, Mr. Muller moved to adjourn. Mr. Eimers seconded the motion. All Council Members voted aye. The motion carried. The Council adjourned at 10:58 pm. ATTEST: 7) Cathleen A. Koch, Finance DirecCity Clerk Ilan Muller, Mayor Page 9 of 9 September 27, 2001 City Council Minutes