HomeMy Public PortalAboutCouncil Minutes 2001 10/25MINUTES
McCall City Council
Regular Meeting
Thursday, October 25, 2001
Table of Contents
Call to Order and Roll Call
Public Comment
Consent Agenda
Business
AB 01-73 River Ranch Annexation Ordinance No. 759
AB 01-143 Drinking Water Protection Plan
AB 01-144 Conference Center Committee
AB 01-147 Change Order 7 Water Treatment Plant
AB 01-150 Addendum #1 with J-U-B Engineers, Inc.
AB 01-124 Resolution 01-20 to Authorize Signing of WTP Loan Application
Memorandum Agreement
AB 01-142 Brown Park Shoreline Renovation Project
AB 01-83 Water Rate Adjustment
AB 01-149 Authority to Represent, Fee Agreement, and Cost Agreement with William
A. McCurdy
Reports
Executive Session
Adjournment
Page 1 of 8
October 25, 2001
City Council Minutes
CALL TO ORDER AND ROLL CALL
Mr. Eimers called the regular meeting of the McCall City Council to order at 7:02pm.
Ms. Arp, Mr. Colton, Mr. Eimers, and Mr. Venable answered roll call. A quorum was
present. City staff members present were Attorney Susan Buxton, City Manager Robert
Strope and Deputy City Clerk Jean Allen.
Mr. Strope requested to remove AB 01-148 City Manager Performance Goals from the
agenda. AB 01-132 Police Promotion Process is not on the agenda, Council
specifically asked to table the item until this council meeting; Mr. Strope would like to
discuss it at the staff level. Mr. Eimers asked if everyone agreed and they said yes.
PUBLIC COMMENT
Mr. Eimers called for public comment. There were no comments.
CONSENT AGENDA
The following items were listed on the consent agenda:
• Minutes of October 11, 2001
• Minutes of October 15, 2001
• Invoice Approval List Dated October 18, 2001
• CNI Application for Payment #3
• Payroll Report for Pay Period Ending October 12, 2001
• AB 01-140 Resolution 01-19 Designation of Judges & Clerks for General Election
November 6, 2001
• AB 01-145 Idaho Department of Fish and Game Grant Application
• AB 01-146 Payette River Scenic Byway Corridor (PRSB) Management Plan
• AB 01-151 Valley County Waterways Board Funding for Repair of City of McCall
Boat Docks at City Boat Ramp
Mr, Eimers moved to approve the Consent Agenda. Ms, Arp seconded the
motion. All Council Members voted aye. The motion carried.
Page 2 of 8
October 25, 2001
City Council Minutes
BUSINESS
AB 01-73 River Ranch Annexation Ordinance No. 759
Mr. Kirkpatrick distributed a letter from the FAA and the final Avigation Easement. He
stated that the FAA letter was not as explicit as he would have hoped, but that all of the
FAA's concerns have been addressed. He stated that staff is satisfied that this is the
best level of protection possible for the airport. There was discussion of the DNL
calculation methodology. Mr. Strope stated that the City has made a good faith effort to
satisfy the grant assurances and respond to each of the FAA's comments. Ms. Buxton
said that the City has met the grant assurances.
Mr. Colton moved to suspend the rules, read by title only, the third reading of
Ordinance No, 759 and adopt Ordinance 759. Ms. Arp seconded the motion. At a
roll call vote, Ms. Arp, Mr. Colton, Mr. Eimers, and Mr. Venable voted aye. The
motion carried,
Mr. Colton moved to adopt Ordinance 759. Ms. Arp seconded the motion. All
Council Members voted aye. The motion carried.
AB 01-143 Drinking Water Protection Plan
Mr. Kirkpatrick stated that City staff was approached several weeks ago about creating
a Drinking Water Protection Plan for the City. He stated that the idea is fully supported
by the Public Works Department, Community Development Department and City
Manager. Mr. Kirkpatrick stated that DEQ has contracted with Lance Holloway, of the
Idaho Association of Soil Conservation Districts, to assist local communities with
drinking water protection planning, and introduced Mr. Holloway.
Mr. Holloway addressed the Council and stated that his job is to work with communities
across the state to help them develop Drinking Water Protection Plans. He explained
that DEQ has completed the Source Water Assessment Plan for McCall, as required by
the Safe Drinking Water Act Amendments of 1996. The Source Water Assessment
Plan delineates the Lake and tributaries as the source of the City's drinking water, and
includes an inventory of all the potential contaminate sources found within the source
recharge area. It also includes a susceptibility ranking for the potential and the risk for
pollution. The Source Water Assessment Plan provides a foundation for the community
to build on to put together a strategy to reduce the risk of the drinking water becoming
contaminated.
Ms. Arp moved to develop a Drinking Water Protection Plan, in cooperation with
Lance Holloway and DEQ; and provide appropriate staff to assist in its
development and review. Mr. Eimers seconded the motion. All Council Members
voted aye. The motion carried
Page 3 of 8
October 25, 2001
City Council Minutes
Tom Kerr addressed the Council and apologized for not speaking up earlier. He stated
that the Drinking Water Protection Plan must be done in cooperation with the County.
Ms. Arp moved to include cooperation with Valley County to develop a
countywide Drinking Water Protection Plan, Mr. Eimers seconded the motion. All
Council Members voted aye. The motion carried.
AB 01-144 Conference Center Committee
Mr. Kirkpatrick said there is an opportunity in McCall to create a Conference Center in
McCall. Staff has seen a lot of requests from State agencies for a Conference Center.
A project like this must have community support. Staff recommends that the City
Council designate a citizen's committee to evaluate the concept and make
recommendations.
Mr. Colton moved to adopt the attached charter for the Conference Center
Committee and direct staff to solicit members for appointment at the November 8
City Council meeting. Mr. Eimers seconded the motion. All Council Members
voted aye. The motion carried.
AB 01-147 Change Order 7 Water Treatment Plant
Mr. Strope said at a previous Council meeting the upcoming change order was
discussed. The City will have to fund the addition of the relocation of the existing water
treatment plant building adjacent to the golf course. The change order has been
completed, reviewed by the engineer, and signed by the contractor.
Mr. Eimers moved to approve change order # 7 and authorize the City Manager to
sign. Ms. Arp seconded the motion. At a roll call vote Mr. Colton, Mr. Venable,
Ms. Arp, and Mr. Colton voted aye. The motion carried.
AB 01-150 Addendum #1 with J-U-B Engineers, Inc.
Mr. Strope stated that the existing contract the City has with J-U-B allows for additions
and work for a one to one permit. The City has a need to update the existing permit in
case the City must discharge into the river at some later date. J-U-B estimated
$60,000, which is high. Specific items require the owners authorization in advance.
The amount that this is going to cost is going to be driven by what DEQ requires the
City to put together.
Ms. Arp moved to approve the addendum, authorize the City Manager to sign the
addendum, and authorize the City Manager to approve expenditures under the
addendum. Mr. Eimers seconded the motion. At a roll call vote Ms. Arp, Mr.
Venable, Mr. Eimers, and Mr. Colton voted aye. The motion carried
Page 4 of 8
October 25, 2001
City Council Minutes
AB 01-124 Resolution 01-20 to Authorize Signing of WTP Loan Application
Memorandum of Agreement
Ms. Buxton said the City needs to close out the DEQ loan for the sewer plant. She
presented the bond documents. The resolution allows the Council to authorize the
Mayor, City Clerk, City Treasurer or any one or more such officials as shall be
appropriate are herby authorized to execute further certifications.
Ms. Arp moved to adopt Resolution 01-20 and authorize the City Manager to sign.
Mr. Eimers seconded the motion. At a roll call vote Mr. Colton, Mr. Venable Ms.
Arp, and Mr. Eimers voted aye. The motion carried.
AB 01-142 Brown Park Shoreline Renovation Project
Dan Pillard asked for approval of the contract for Brown Park Shoreline contingent upon
review by the City Attorney. The contract will be with P&M excavators. It will include
bid schedule A, which is excavation and restoration of the 514 linear feet of the
shoreline, removal of existing decks, and cleanup of the asphalt path along the
shoreline. This project will require winter shut down, the installation of the path will be
in the spring as soon as weather permits.
Mr. Colton moved to approve the award of the contract to Dan Place in the
amount of $34,656 and authorize the City Manager to sign contingent upon final
legal review of the contract and authorize the City Manager to sign a notice to
proceed upon execution of the contract and associated bond documents. Mr.
Eimers seconded the motion. At a roll call vote, Mr. Eimers, Mr. Colton, Mr.
Venable, and Ms. Arp voted aye. The motion carried.
AB 01-83 Water Rate Adjustment
Mr. Strope stated that City Council discussed the possibility of a water rate reduction
this past summer. The water rate reduction will be for residential users both individual
houses, condo's, etc. The specific dollar amount that was allocated in the budget
towards the reduction was $120,000, which equates to approximately $4.00 a month in
a rate reduction. The adjustment will be retroactive to the first of October.
Mr. Eimers wants it to $4.00 even if it comes out to be $125,000 or $118,000.
Mr. Eimers moved to adopt a rate reduction reflecting a decrease of $4.00 per
month for residential customers as of 10/01/01 billing and direct staff to draft a
resolution with the new fees for Council adoption. Mr. Colton seconded the
motion. At a roll call vote Mr. Venable, Mr. Colton, Mr. Eimers, and Ms Arp voted
aye. The motion carried
Page 5 of 8
October 25, 2001
City Council Minutes
AB 01-149 Authority to Represent and Fee Agreement and Cost Agreement with
William A. McCurdy
Ms. Buxton said they have absorbed Mr. McCurdy costs in their retainer. The City
needs to have a separate contract with him.
Ms. Arp moved to accept agreement with Bill McCurdy and authorize the Mayor to
sign. Mr. Eimers second the motion. At a roll call vote, Mr. Eimers, Mr. Venable,
Mr, Colton, and Ms. Arp voted aye. The motion carried.
REPORTS
City Manager — Robert Strope
The City needs someone to fill the Human Resources position. He requested Council
authorize an additional individual on a very limited contract basis. This person would
have office hours every other week for a couple of hours and would be available for
contact. Employees need to have additional outlets. Mr. Eimers said he would like it to
be an internal employee.
The salary position survey will be completed by IEC.
Every single department under ran their budget for fiscal year 2001. The City should be
very proud.
The community roundtable letter is ready to be sent out.
City Attorney — Susan Buxton
None.
City Councilor — Marilyn Arp
The City needs to make sure we give adequate information on how to get a hold of
Council Members.
Gone for the November 8th meeting.
City Councilor — Ralph Colton
Requested minutes from the other committees.
Requested something be done with the area across from Shore Lodge. Mr. Wolf said
they are working on condemning some buildings.
Page 6 of 8
October 25, 2001
City Council Minutes
Mr. Colton mentioned that the City used to have pins for five years of service to
increase employee morale.
Mr. Colton said that a road was supposed to be put in to Lick Creek when a certain
number of lots were sold.
Mr. Colton met with the County Commissioners. They are looking at a single
committee.
City Councilor — Ray Venable
None.
City Councilor — Kirk Eimers
None.
Carol Coyle — Community Development
Ms. Coyle thanked the City Council for accepting the donation of the Bearing Wall
sculpture. She stated that there have been many positive comments about the
sculpture since it was installed.
The McCall Improvement Committee is sponsoring a community -wide clean up on
October 27. She reported that seventy people have signed up, including two Council
Members.
EXECUTIVE SESSION
At 8:56pm, Ms. Arp moved to go into executive session per Idaho Code 67-
2345(1b) to consider personnel matter. Mr. Eimers seconded the motion. At a roll
call vote, Mr. Eimers, Mr. Colton, Ms. Arp and Mr. Venable voted aye. The motion
carried.
The discussion concerned a personnel matter.
At 10:21 pm, Mr. Colton moved to come out of executive session. Ms. Arp
seconded the motion. At a roll call vote, Mr. Muller, Mr. Eimers, Mr. Colton, Ms.
Arp and Mr. Venable voted aye. The motion carried.
Page 7 of 8
October 25, 2001
City Council Minutes
ADJOURNMENT
Without further business, Mr. Venable moved to adjourn at 10:22 pm. Ms. Arp
seconded the motion. All Council Members voted aye. The motion carried. The
Council adjourned at 10:22pm.
r.6
i C) SEAL •: x �1 ,
*
: 0 Er
• �•� •
•
ATTES1s•C; •'p*.•`�
••••;LL, ID �..4**
an
Cathleen A. Koch, Finance Director/City Clerk
u ler, Mayor
Page 8 of 8
October 25, 2001
City Council Minutes