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HomeMy Public PortalAboutCouncil Minutes 2001 10/25MINUTES McCall City Council Regular Meeting Thursday, October 25, 2001 Table of Contents Call to Order and Roll Call Public Comment Consent Agenda Business AB 01-73 River Ranch Annexation Ordinance No. 759 AB 01-143 Drinking Water Protection Plan AB 01-144 Conference Center Committee AB 01-147 Change Order 7 Water Treatment Plant AB 01-150 Addendum #1 with J-U-B Engineers, Inc. AB 01-124 Resolution 01-20 to Authorize Signing of WTP Loan Application Memorandum Agreement AB 01-142 Brown Park Shoreline Renovation Project AB 01-83 Water Rate Adjustment AB 01-149 Authority to Represent, Fee Agreement, and Cost Agreement with William A. McCurdy Reports Executive Session Adjournment Page 1 of 8 October 25, 2001 City Council Minutes CALL TO ORDER AND ROLL CALL Mr. Eimers called the regular meeting of the McCall City Council to order at 7:02pm. Ms. Arp, Mr. Colton, Mr. Eimers, and Mr. Venable answered roll call. A quorum was present. City staff members present were Attorney Susan Buxton, City Manager Robert Strope and Deputy City Clerk Jean Allen. Mr. Strope requested to remove AB 01-148 City Manager Performance Goals from the agenda. AB 01-132 Police Promotion Process is not on the agenda, Council specifically asked to table the item until this council meeting; Mr. Strope would like to discuss it at the staff level. Mr. Eimers asked if everyone agreed and they said yes. PUBLIC COMMENT Mr. Eimers called for public comment. There were no comments. CONSENT AGENDA The following items were listed on the consent agenda: • Minutes of October 11, 2001 • Minutes of October 15, 2001 • Invoice Approval List Dated October 18, 2001 • CNI Application for Payment #3 • Payroll Report for Pay Period Ending October 12, 2001 • AB 01-140 Resolution 01-19 Designation of Judges & Clerks for General Election November 6, 2001 • AB 01-145 Idaho Department of Fish and Game Grant Application • AB 01-146 Payette River Scenic Byway Corridor (PRSB) Management Plan • AB 01-151 Valley County Waterways Board Funding for Repair of City of McCall Boat Docks at City Boat Ramp Mr, Eimers moved to approve the Consent Agenda. Ms, Arp seconded the motion. All Council Members voted aye. The motion carried. Page 2 of 8 October 25, 2001 City Council Minutes BUSINESS AB 01-73 River Ranch Annexation Ordinance No. 759 Mr. Kirkpatrick distributed a letter from the FAA and the final Avigation Easement. He stated that the FAA letter was not as explicit as he would have hoped, but that all of the FAA's concerns have been addressed. He stated that staff is satisfied that this is the best level of protection possible for the airport. There was discussion of the DNL calculation methodology. Mr. Strope stated that the City has made a good faith effort to satisfy the grant assurances and respond to each of the FAA's comments. Ms. Buxton said that the City has met the grant assurances. Mr. Colton moved to suspend the rules, read by title only, the third reading of Ordinance No, 759 and adopt Ordinance 759. Ms. Arp seconded the motion. At a roll call vote, Ms. Arp, Mr. Colton, Mr. Eimers, and Mr. Venable voted aye. The motion carried, Mr. Colton moved to adopt Ordinance 759. Ms. Arp seconded the motion. All Council Members voted aye. The motion carried. AB 01-143 Drinking Water Protection Plan Mr. Kirkpatrick stated that City staff was approached several weeks ago about creating a Drinking Water Protection Plan for the City. He stated that the idea is fully supported by the Public Works Department, Community Development Department and City Manager. Mr. Kirkpatrick stated that DEQ has contracted with Lance Holloway, of the Idaho Association of Soil Conservation Districts, to assist local communities with drinking water protection planning, and introduced Mr. Holloway. Mr. Holloway addressed the Council and stated that his job is to work with communities across the state to help them develop Drinking Water Protection Plans. He explained that DEQ has completed the Source Water Assessment Plan for McCall, as required by the Safe Drinking Water Act Amendments of 1996. The Source Water Assessment Plan delineates the Lake and tributaries as the source of the City's drinking water, and includes an inventory of all the potential contaminate sources found within the source recharge area. It also includes a susceptibility ranking for the potential and the risk for pollution. The Source Water Assessment Plan provides a foundation for the community to build on to put together a strategy to reduce the risk of the drinking water becoming contaminated. Ms. Arp moved to develop a Drinking Water Protection Plan, in cooperation with Lance Holloway and DEQ; and provide appropriate staff to assist in its development and review. Mr. Eimers seconded the motion. All Council Members voted aye. The motion carried Page 3 of 8 October 25, 2001 City Council Minutes Tom Kerr addressed the Council and apologized for not speaking up earlier. He stated that the Drinking Water Protection Plan must be done in cooperation with the County. Ms. Arp moved to include cooperation with Valley County to develop a countywide Drinking Water Protection Plan, Mr. Eimers seconded the motion. All Council Members voted aye. The motion carried. AB 01-144 Conference Center Committee Mr. Kirkpatrick said there is an opportunity in McCall to create a Conference Center in McCall. Staff has seen a lot of requests from State agencies for a Conference Center. A project like this must have community support. Staff recommends that the City Council designate a citizen's committee to evaluate the concept and make recommendations. Mr. Colton moved to adopt the attached charter for the Conference Center Committee and direct staff to solicit members for appointment at the November 8 City Council meeting. Mr. Eimers seconded the motion. All Council Members voted aye. The motion carried. AB 01-147 Change Order 7 Water Treatment Plant Mr. Strope said at a previous Council meeting the upcoming change order was discussed. The City will have to fund the addition of the relocation of the existing water treatment plant building adjacent to the golf course. The change order has been completed, reviewed by the engineer, and signed by the contractor. Mr. Eimers moved to approve change order # 7 and authorize the City Manager to sign. Ms. Arp seconded the motion. At a roll call vote Mr. Colton, Mr. Venable, Ms. Arp, and Mr. Colton voted aye. The motion carried. AB 01-150 Addendum #1 with J-U-B Engineers, Inc. Mr. Strope stated that the existing contract the City has with J-U-B allows for additions and work for a one to one permit. The City has a need to update the existing permit in case the City must discharge into the river at some later date. J-U-B estimated $60,000, which is high. Specific items require the owners authorization in advance. The amount that this is going to cost is going to be driven by what DEQ requires the City to put together. Ms. Arp moved to approve the addendum, authorize the City Manager to sign the addendum, and authorize the City Manager to approve expenditures under the addendum. Mr. Eimers seconded the motion. At a roll call vote Ms. Arp, Mr. Venable, Mr. Eimers, and Mr. Colton voted aye. The motion carried Page 4 of 8 October 25, 2001 City Council Minutes AB 01-124 Resolution 01-20 to Authorize Signing of WTP Loan Application Memorandum of Agreement Ms. Buxton said the City needs to close out the DEQ loan for the sewer plant. She presented the bond documents. The resolution allows the Council to authorize the Mayor, City Clerk, City Treasurer or any one or more such officials as shall be appropriate are herby authorized to execute further certifications. Ms. Arp moved to adopt Resolution 01-20 and authorize the City Manager to sign. Mr. Eimers seconded the motion. At a roll call vote Mr. Colton, Mr. Venable Ms. Arp, and Mr. Eimers voted aye. The motion carried. AB 01-142 Brown Park Shoreline Renovation Project Dan Pillard asked for approval of the contract for Brown Park Shoreline contingent upon review by the City Attorney. The contract will be with P&M excavators. It will include bid schedule A, which is excavation and restoration of the 514 linear feet of the shoreline, removal of existing decks, and cleanup of the asphalt path along the shoreline. This project will require winter shut down, the installation of the path will be in the spring as soon as weather permits. Mr. Colton moved to approve the award of the contract to Dan Place in the amount of $34,656 and authorize the City Manager to sign contingent upon final legal review of the contract and authorize the City Manager to sign a notice to proceed upon execution of the contract and associated bond documents. Mr. Eimers seconded the motion. At a roll call vote, Mr. Eimers, Mr. Colton, Mr. Venable, and Ms. Arp voted aye. The motion carried. AB 01-83 Water Rate Adjustment Mr. Strope stated that City Council discussed the possibility of a water rate reduction this past summer. The water rate reduction will be for residential users both individual houses, condo's, etc. The specific dollar amount that was allocated in the budget towards the reduction was $120,000, which equates to approximately $4.00 a month in a rate reduction. The adjustment will be retroactive to the first of October. Mr. Eimers wants it to $4.00 even if it comes out to be $125,000 or $118,000. Mr. Eimers moved to adopt a rate reduction reflecting a decrease of $4.00 per month for residential customers as of 10/01/01 billing and direct staff to draft a resolution with the new fees for Council adoption. Mr. Colton seconded the motion. At a roll call vote Mr. Venable, Mr. Colton, Mr. Eimers, and Ms Arp voted aye. The motion carried Page 5 of 8 October 25, 2001 City Council Minutes AB 01-149 Authority to Represent and Fee Agreement and Cost Agreement with William A. McCurdy Ms. Buxton said they have absorbed Mr. McCurdy costs in their retainer. The City needs to have a separate contract with him. Ms. Arp moved to accept agreement with Bill McCurdy and authorize the Mayor to sign. Mr. Eimers second the motion. At a roll call vote, Mr. Eimers, Mr. Venable, Mr, Colton, and Ms. Arp voted aye. The motion carried. REPORTS City Manager — Robert Strope The City needs someone to fill the Human Resources position. He requested Council authorize an additional individual on a very limited contract basis. This person would have office hours every other week for a couple of hours and would be available for contact. Employees need to have additional outlets. Mr. Eimers said he would like it to be an internal employee. The salary position survey will be completed by IEC. Every single department under ran their budget for fiscal year 2001. The City should be very proud. The community roundtable letter is ready to be sent out. City Attorney — Susan Buxton None. City Councilor — Marilyn Arp The City needs to make sure we give adequate information on how to get a hold of Council Members. Gone for the November 8th meeting. City Councilor — Ralph Colton Requested minutes from the other committees. Requested something be done with the area across from Shore Lodge. Mr. Wolf said they are working on condemning some buildings. Page 6 of 8 October 25, 2001 City Council Minutes Mr. Colton mentioned that the City used to have pins for five years of service to increase employee morale. Mr. Colton said that a road was supposed to be put in to Lick Creek when a certain number of lots were sold. Mr. Colton met with the County Commissioners. They are looking at a single committee. City Councilor — Ray Venable None. City Councilor — Kirk Eimers None. Carol Coyle — Community Development Ms. Coyle thanked the City Council for accepting the donation of the Bearing Wall sculpture. She stated that there have been many positive comments about the sculpture since it was installed. The McCall Improvement Committee is sponsoring a community -wide clean up on October 27. She reported that seventy people have signed up, including two Council Members. EXECUTIVE SESSION At 8:56pm, Ms. Arp moved to go into executive session per Idaho Code 67- 2345(1b) to consider personnel matter. Mr. Eimers seconded the motion. At a roll call vote, Mr. Eimers, Mr. Colton, Ms. Arp and Mr. Venable voted aye. The motion carried. The discussion concerned a personnel matter. At 10:21 pm, Mr. Colton moved to come out of executive session. Ms. Arp seconded the motion. At a roll call vote, Mr. Muller, Mr. Eimers, Mr. Colton, Ms. Arp and Mr. Venable voted aye. The motion carried. Page 7 of 8 October 25, 2001 City Council Minutes ADJOURNMENT Without further business, Mr. Venable moved to adjourn at 10:22 pm. Ms. Arp seconded the motion. All Council Members voted aye. The motion carried. The Council adjourned at 10:22pm. r.6 i C) SEAL •: x �1 , * : 0 Er • �•� • • ATTES1s•C; •'p*.•`� ••••;LL, ID �..4** an Cathleen A. Koch, Finance Director/City Clerk u ler, Mayor Page 8 of 8 October 25, 2001 City Council Minutes