HomeMy Public PortalAboutCouncil Minutes 2001 11/08MINUTES
McCall City Council
Regular Meeting
Thursday, November 8, 2001
Table of Contents
Call to Order and Roll Call
Public Hearing
AB 01-158 ZON-01-4 Rezoning request for Ponderosa Arms Apartments
Public Comment
Consent Agenda
Business
AB 01-155 Canvassing of Votes
AB 01-153 Scope of Work for McCall Municipal Airport AIP #3-16-0023-08
AB 01-144 Conference Center Committee
AB 01-148 City Manager Performance Standards
Reports
Adjournment
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CALL TO ORDER AND ROLL CALL
Mayor Muller called the regular meeting of the McCall City Council to order at 7:OOpm.
Mr. Muller, Mr. Colton, and Mr. Eimers answered roll call. A quorum was present. City
staff members present were Attorney Susan Buxton, City Manager Robert Strope and
Finance Director/City Clerk Cathleen Koch.
PUBLIC HEARING
AB 01-158 ZON-01-4 Rezoning Request for Ponderosa Arms Apartments
Mayor Muller opened the public hearing at 7:01 pm.
Mr. Kirkpatrick stated that the complete record of the Planning & Zoning Commission's
deliberations has been provided to the Council. He stated that the P&Z recommended
approving the rezoning request, subject to a development agreement. The Planning
and Zoning Commission approved the record of survey on November 6. Mr. Kirkpatrick
stated that the recommended condition of approval regarding a record of survey should
be stricken from the draft Findings and Conclusions.
Steve Millemann, representing the applicant, showed a map of the proposal. The
property containing apartments is currently zoned A Residential. The current use is
non -conforming because the units were grandfathered in. The other parcel would be
limited to A Residential, which would be consistent with the Comprehensive Plan.
Hearing no further comments, Mayor Muller closed the public hearing at 7:10 pm.
Mr. Eimers moved to adopt the draft Findings & Conclusions,
proposed condition A, and approve ZON-01-4. Mr. Muller seconded
At a roll call vote, Mr. Colton, Mr. Eimers, and Mr. Muller voted aye.
carried.
Mr. Milleman stated that he would get a development agreement ready
meeting.
minus the
the motion.
The motion
for the next
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PUBLIC COMMENT
Mayor Muller congratulated David Kaiser as the newest Council Member beginning in
January.
The Mayor called for public comment. There were no comments.
CONSENT AGENDA
The following items were listed on the consent agenda:
• Invoice Approval List Dated November 5, 2001
• Payroll Report for Pay Period Ending October 26, 2001
• AB 01-154 Airport hangar Lease Assignment
• AB 01-156 Resolution Adopting A Flexible Benefits Plan
• AB 01-157 King Foundation Grant for Library Automation
• AB 01-159 CUP-01-5 Request to allow a wireless communications facility
Council discussed the match required for the EPA appropriation for the Water treatment
Plant Project.
Mr. Eimers moved to approve the Consent Agenda. Mr. Colton seconded the
motion. At a roll call vote, Mr. Colton, Mr. Eimers, and Mr. Muller voted aye. The
motion carried.
BUSINESS
AB 01-155 Canvassing of Votes
Ms. Koch presented the results of the November 6, 2001 general election. Mr. Colton
asked if there were any write-ins. Ms. Koch explained none were declared, so they
were not counted.
The results were as follows:
David W. Kaiser
Allan Muller
Kirk L. Eimers
Ray A. Venable
Write I n s
293 Votes
231 Votes
209 Votes
156 Votes
45 Votes
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Total Votes Cast 1251
Number of Under Votes 317
Number Over Votes 0
Total Ballots Cast/# Voting 417
Mr. Eimers moved to accept the election tabulations and declare the results final
as presented by the City Clerk. Mr. Colton seconded the motion. All Council
members voted aye. The motion carried
AB 01-153 Scope of Work for McCall Municipal Airport AIP #3-16-0023-08
Mr. Becker explained that Council had the full scope of work in front of them from
Armstrong. He went on to give background information. Mr. Becker broke down the
proposed costs presented by Armstrong and URS. Council asked about whether the
fee for consultants was required. Mr. Becker said the FAA requires the consultant fee
with AIP money. Council asked what would happen if the bids were not within 10%.
Mr. Becker said the consultants know the City only has $300,000 of federal money or
the City can't build the project.
Mr. Eimers said he would rather see more project and less engineering. Engineering
shouldn't exceed 15%. Mr. Eimers suggested Mr. Becker go back to Armstrong and
negotiate more or explain why engineering costs should be more than the normal costs
in the private and public sectors.
Mr. Becker will bring AB 01-153 back to the next Council Meeting.
Mr. Strope asked for contingent approval of the scope of work if the Airport Manager
can get the engineering costs reduced.
Mr. Eimers moved to approve the Scope of Work with Armstrong Consultants and
authorize the Mayor to sign contingent upon the Airport Managers ability to
reduce engineering cost to 15% of the Project. Mr. Muller seconded the motion.
At a roll call vote, Mr. Colton, Mr. Eimers, and Mr. Muller voted aye. The motion
carried.
AB 01-144 Conference Center Committee
Mr. Kirkpatrick said that at the last Council meeting a Charter was adopted for the
committee. Members were solicited. An organizational meeting was held today. Mr.
Kirkpatrick recommended adding Mike DeBoer and Donna Darling to the list of people
to be appointed to the committee, making a total of seven people on the committee.
The next meeting is scheduled for November 15, 2001. Experts will be brought in to
discuss other conference center experiences. The Department of Commerce will also
be invited to the next meeting. The committee's charge is to do a feasibility analysis
only.
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Mr. Colton said he has had experience in finding people that will use a Conference
Center. Mr. Eimers, Mr. Colton and Mr. Muller all expressed interest in participating
with the committee. The Council agreed that any Council member could participate
with the Committee and directed staff to poll Council members in advance of
Committee meetings to determine if the meeting should be posted as a Council
meeting.
Mr. Eimers moved to appoint Judd DeBoer, Mike DeBoer, Rick Fereday, Scott
Findlay, Donna Darling, Fred Drake and Bill McMurray to the Conference Center
Committee, and appoint Robert Strope and Lindley Kirkpatrick as staff support to
the committee. Mr. Colton seconded the motion. All Council members voted aye.
The motion carried
AB 01-148 City Manager Performance Goals
Council discussed specific items on the list of City Manager Performance Goals. Below
are some of the items discussed:
There will be a workshop to determine how advisory committee members are
appointed and the interaction between staff and Council.
Mr. Colton discussed policies and the authority of City Manager and Council.
Mr. Eimers stressed the importance of realistic management transfers. Mr.
Strope said the formula for management transfers wouldn't change. The formula
itself will be formalized at a future Council meeting.
Mr. Eimers also pointed out that fund balance must remain at a minimum of
35%, which is recommended by the auditors. Mr. Strope will add this to the
standards.
The open door policy was discussed in depth. Ms. Buxton pointed out that if Mr.
Strope is using an open door policy, he needs to understand what actions trigger
a grievance. If a grievance is triggered, the proper chain of command must be
followed. Mr. Strope is trying to encourage an open line of communication from
top to bottom.
Mr. Muller asked if an MOU is considered a contract. Ms. Buxton said any thing
in writing can be considered a contract. It depends on a case analysis. Mr.
Muller asked about the MOU with John Carey. Ms. Buxton would be happy to
review it and give a legal opinion.
An appeal procedure needs to be included in the Personnel Policy Manual for a
Department Head to appeal decisions to Council.
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Mr. Strope pointed out that his list of performance goals is quite lengthy. He asked
Council to consider the priorities because everything cannot be completed 100 percent.
Mr. Muller moved to approve the performance goals for the City Manager. Mr.
Eimers seconded the motion. All Council members voted aye. The motion carried
REPORTS
City Manager — Robert Strope
A training report will be provided to Council for all departments at the first Council
meeting in December.
The Water Treatment Plant is a couple of days ahead of schedule. The bottom is
buttoned up and the contractors will be able to work all winter. Brad Bjerke will give an
update at the November 29, 2001 Council meeting.
CNI is working on correcting defective work on the J-Ditch Project. The loose plug has
been patched. There doesn't seem to be any significant damage. Ms. Buxton said
J-U-B needs to write a letter about the defective work.
All committee minutes are in City Council's boxes for the last 6 months.
City Attorney — Susan Buxton
Ms. Buxton reviewed her tracking list. It is not comprehensive because some items are
completed so quickly that they never make the list.
Finance Director/City Clerk — Cathleen Koch
None.
City Planner — Lindley Kirkpatrick
The City received a $1500 tree planting grant and a $4000 grant for program
development. The program development grant was ranked number 1 in the state.
Mr. Kirkpatrick and Mr. Colton met with the County Commissioners to discuss the
Impact Area Negotiations. The County Commissioners would like to gather input from
citizens in the impact area. A joint public meeting was suggested to gather input. The
public will need to be educated prior to the meeting.
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Auditor — Kevin Smith
Mr. Smith complimented Mr. Strope and the accounting staff for their work done during
the year.
City Councilor — Ralph Colton
Mr. Colton requested we send flowers to the J.P. Seubert family on behalf of the City.
The travel policy for training needs to be reviewed. Mr. Strope explained that
department heads currently have the authority to approve travel. A policy is being
developed for the new Personnel Policy Manual. Mr. Colton said the City needs to be
fiscally responsible. He suggested that departments present their training budget when
the budget is adopted.
City Councilor — Kirk Eimers
None.
City Councilor — Mayor Muller
Mr. Muller said that a letter from Steve West was received after the date of an invitation.
Ms. Koch explained that the City has had a difficult time receiving mail that is addressed
to the post office box.
ADJOURNMENT
Without further business, Mr. Muller moved to adjourn. Mr. Eimers seconded the
motion. All Council Members voted aye. The motion carried. The Council
adjourned at 9:10 pm.
k.14„1
Ilan Muller, Mayor
ATTEST:
Cathleen A. Koch, Finance Director/City Clerk
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City Council Minutes