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HomeMy Public PortalAboutCouncil Minutes 2001 11/29MINUTES McCall City Council Regular Meeting Thursday, November 29, 2001 Table of Contents Call to Order and Roll Call Public Comment Consent Agenda Minutes of October 25, 2001 Minutes of November 8, 2001 Invoice Approval List Dated November 21, 2001 Payroll Report for Pay Period Ending November 9, 2001 AB 01-163 Whittenberger Grant Award $3000 for Library Automation AB 01-164 Application for Tree City USA Status AB 01-165 Payette River Scenic Byway Advisory Council Representative Business AB 01-166 AB 01-153 AB 01-158 AB 01-162 AB 01-167 AB 01-83 AB 01-161 WTP 2000 Update Scope of Work for AIP project (AIP #3-16-0023-08) Airport ZON-01-4 Rezoning request for Ponderosa Arms Apartments Police Radar Transfer To National Guard Police Department Weapon Exchange Water Rate Adjustment Joint Powers Board Reports Executive Session Adjournment Page 1 of 6 November 29, 2001 City Council Minutes CALL TO ORDER AND ROLL CALL Council President Eimers called the regular meeting of the McCall City Council to order at 7:03pm. Ms. Arp, Mr. Colton, Mr. Eimers, and Mr. Venable answered roll call. A quorum was present. City staff members present were Attorney Susan Buxton, City Manager Robert Strope and Finance Director/City Clerk Cathleen Koch. PUBLIC COMMENT The Mayor called for public comment. There were no comments. CONSENT AGENDA Mr. Eimers requested Holladay Engineering come to a future Council Meeting to discuss what they are doing with the Water Master Plan. He also requested staff develop a policy for donations. The following items were listed on the consent agenda: • Minutes of October 25, 2001 • Minutes of November 8, 2001 • Invoice Approval List Dated November 21, 2001 • Payroll Report for Pay Period Ending November 9, 2001 • AB 01-163 Whittenberger Grant Award $3000 for Library Automation • AB 01-164 Application for Tree City USA Status • AB 01-165 Payette River Scenic Byway Advisory Council Representative Ms. Arp moved to approve the Consent Agenda. Mr. Eimers seconded the motion. All Council Members voted aye. The motion carried. BUSINESS AB 01-166 WTP 2000 Update Brad Bjerke, Donohue & Associates, gave a Water Treatment Plant (WTP) update. The original schedule was to complete the WTP in eighteen months. They have been working for 5 months and it is approximately 40% complete. The contractors will be working on the lower level during the winter months. They haven't said the project will be ahead of schedule yet, but it may be complete by fall next year instead of the winter. The project is staying within budget. Page 2 of 6 November 29, 2001 City Council Minutes AB 01-153 Scope of Work for AIP Project (AIP #3-16-0023-08) Mike Becker said he could not get the engineering costs to 15% they are at 16.5%. The cost is higher than normal because trees must be removed and the dog pound area must be surveyed. The FAA was pleased with this percentage because they assume projects will cost 14% to 24%. Mr. Colton moved to approve the Scope of Work and authorize the Mayor to sign the contract. Mr. Eimers seconded the motion. At a roll call vote, Ms. Arp, Mr. Venable, Mr. Colton, and Mr. Eimers voted aye. The motion carried. AB 01-158 ZON-01-4 Rezoning Request for Ponderosa Arms Apartments Mr. Kirkpatrick said the ordinance would implement the rezoning of the Ponderosa Arms parcel, along with the development agreement, which Council asked for. Mr. Colton moved to suspend the rules and read by title only, one time only, Ordinance No. 761. Ms. Arp seconded the motion. At a roll call vote, Mr. Venable, Mr. Colton, Ms. Arp, and Mr. Eimers voted aye. The motion carried. Mr. Colton moved to adopt Ordinance No. 761 and authorize the Mayor to sign the Development Agreement. Mr. Eimers seconded the motion. At a roll call vote, Ms. Arp, Mr. Venable, Mr. Colton, and Mr. Eimers voted aye. The motion carried. AB 01-167 Police Department Weapon Exchange Mark Donica said the Police Department would like to dispose of excess weapons. Inter -Mountain Outdoor Sports is willing to purchase the weapons listed in the department's weapon inventory. Ponderosa Sports is willing to exchange an automatic rifle for 5 Ruger .223 caliber rifles. AB 01-162 Police Radar Transfer To National Guard Mr. Donica said the Idaho National Guard could use one of the spare radar units that are no longer of use to the City. In exchange, the City would receive the use of the Firearms Training Simulator at no cost. AB 01-167 (motion) Ms. Arp moved to authorize the Police Department to dispose of the listed weapons as outlined and exchange for the requisite credit. Mr. Eimers seconded the motion. All Council Members voted aye. The motion carried. AB 01-162 (motion) Ms. Arp moved to authorize the Police Department to transfer ownership of one radar unit to the Idaho National Guard as proposed. Mr. Eimers seconded the motion. All Council Members voted aye. The motion carried. Page 3 of 6 November 29, 2001 City Council Minutes AB 01-83 Water Rate Adjustment Mr. Strope explained that the City made a mistake in the first billing by giving all customers a $4.00 reduction from the base rate. We won't go back and collect the money. Un-metered rates will not receive a rate reduction. Mr. Eimers suggested not allowing customers to shut water off to avoid the base rate. Mr. Strope said even if customers shut off their water in other places, they still charge the base rate to recoup the fixed costs. Ms. Arp moved to adopt Resolution No. 01-22 and authorize the Mayor to sign. Mr. Colton seconded the motion. All Council Members voted aye. The motion carried. AB 01-161 Joint Powers Board Mr. Strope said the Joint Powers Board has not been in operation for a number of years. The City and PLRWSD are in need of the board at this time. The City has traditionally been represented by the City Manager. The point of contention is the management transfer amount, which will probably be the first thing to be addressed. The Shiner Creek MOU does not have a termination date, but it does discuss a long- term document. Mr. Strope would like to incorporate all the agreements as one document. Ms. Arp stressed the need for cooperation. Mr. Strope said he thinks the cooperation is very good right now. Ms. Arp moved to appoint Robert Strope to the Joint Powers Board with Bill Keating as alternate/staff support. Mr. Venable seconded the motion. All Council Members voted aye. The motion carried. REPORTS City Manager — Robert Strope None. Public Works Director — Bill Keating The Water Treatment Plant Project is going well. Mr. Keating is pleased with the progress. CNI has been good contractor to work with. They are also helping with J- Ditch. Finance Director/City Clerk — Cathleen Koch Amanda Townsend and Ms. Koch went to training at Caselle. Ms. Koch was pleased with the amount of time and effort the Caselle staff spent on training and correcting the problems with the LID software. Caselle is using the City as a test site for LID software. Page 4 of 6 November 29, 2001 City Council Minutes David Kaiser, Council Member Elect, requested a laptop. Council authorized staff to use their contingency fund to purchase a laptop for Mr. Kaiser's use. City Attorney — Susan Buxton Ms. Buxton will have a written report at the beginning of the month. City Councilor — Marilyn Arp Ms. Arp said she appreciates getting the committee meeting minutes. She requested them on-line. Ms. Arp asked why the public couldn't walk at the golf course when the golf course is closed. She noted that cross-country skiing is allowed at the golf course. The Golf Course Committee needs to discuss the issue. Mr. Strope will pose the question to the Golf Course Committee. Mr. Strope was asked whether Carl Hoss could run both golf courses. Council asked if an RFP is required. Ms. Buxton said a personal service doesn't have to go out to bid, but she will have to read the bonds before she will have a firm answer. Mr. Strope said the City must require a new contractor to purchase Mr. Hoss' equipment. He also said the most important question is what is the best deal for the City. Mr. Eimers doesn't think it will work for Mr. Hoss to run both a public and private course. Mr. Strope said he was still continuing with the RFP process. City Councilor — Kirk Eimers Mr. Eimers asked what the status was with renaming Railroad Avenue to Veterans Way. Mr. Strope will check into it and see if he can get a quorum together for the Parks Committee. Staff needs to follow up on getting the documentation together for the WTP match for grant funding. When will the 2001 Audit Report be presented? Mr. Strope will check into the date. City Councilor — Ralph Colton None. City Councilor — Ray Venable None. Page 5 of 6 November 29, 2001 City Council Minutes EXECUTIVE SESSION At 8:11 pm, Ms. Arp moved to go into executive session per Idaho Code 67- 2345(1b) to consider a personnel matter. Mr. Colton seconded the motion. At a roll call vote, Mr. Eimers, Mr. Colton, Ms. Arp and Mr. Venable voted aye. The motion carried. The discussion concerned a personnel matter. At 9:25pm, Ms. Arp moved to come out of executive session. Mr. Colton seconded the motion. At a roll call vote, Mr. Eimers, Mr. Colton, Ms. Arp and Mr. Venable voted aye. The motion carried. Mr. Colton moved to direct the City Attorney to reach an agreement to resolve the pending personnel matter. Mr. Eimers seconded the motion. At a roll call vote, Mr. Eimers, Mr. Colton, Ms. Arp and Mr. Venable voted aye. The motion carried. ADJOURNMENT Without further business, Mr. Colton moved to adjourn. Mr. Eimers seconded the motion. All Council Members voted aye. The motion carried. The Council adjourned at 9:26pm. ATTEST: Cathleen A. Koch, Finance Director/City Clerk A an Mu er, Mayor Page 6 of 6 November 29, 2001 City Council Minutes