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P a g e 1 o f 2
FACILITY SERVICES RENTAL S....VICE AGREEMENT
1. The customer, its successors and assigns ("Customer") orders from CINTAS CORPORATION or any of its
subsidiaries, successors and assigns ("Company") all of the Customer's requirements of facility services rental
services during the term of this agreement, all in accordance with the pricing, terms and conditions contained
herein. Pricing is based on 52 weeks billing per rental item per year.
2. All items will be cleaned and maintained by Company. All items that require replacement due to normal wear
will be replaced by Company at no charge to Customer.
3. The weekly rental charge for any item can be terminated, but only after all items issued to Customer, or the
value of same, have been returned to Company. All items remain the property of Company. Any special products
(logo mats) must be purchased by the customer if service is stopped. If items are lost or destroyed by any means,
Customer will pay for said items at the then current replacement values.
4. Customer agrees to notify Company, in writing, of any hazardous materials that may be picked up by Company
in the soiled garments or other textiles serviced under this agreement. In no case will hazardous materials be
present to the extent that they may be harmful to Company's employees.
5. This agreement is effective as of the date of execution. The initial term of this agreement shall be as set forth
on the front of this agreement and shall automatically renew for the same period of time unless Company is
notified, to the contrary, in writing, 60 days in advance of the expiration of the then current term. Company has
the right to increase prices. The Customer has the right to reject the price increase within ten (10) days of the
notice. If Customer rejects the price increase, Company may terminate this agreement. If the Customer receives
discount pricing due to bundling of products/services, Customer acknowledges that discount is subject to Customer
continuing the bundling of the product/services. Should Customer discontinue bundling, pricing may be increased
to the non discounted pricing.
6. Customer hereby agrees to defend, indemnify and hold harmless Company from any claims and damages
arising out of or associated with this agreement, including any claims arising from defective products.
7. Company guarantees to deliver the highest quality textile rental service at all times. Any complaints
about the quality of the service which have not been resolved in the normal course of business must be
sent by registered letter to Company's General Manager. If Company then fails to resolve any material
complaint in a reasonable period of time, Customer may terminate this agreement provided all rental items
are paid for at the then current replacement values or returned to Company in good and usable condition.
8. Additional products and services may be added to this agreement and shall automatically become a part of and
subject to the terms hereof. If this agreement is terminated early, the parties agree that the damages sustained
by Company will be substantial and difficult to ascertain. Therefore, if this agreement is terminated by Customer
prior to the applicable expiration date for any reason other than for documented quality of service reasons which
are not cured as set forth above, or terminated by Company for cause at any time, Customer will pay to Company,
as liquidated damages and not as a penalty, the greater of 50% of the average weekly invoice total multiplied by
the number of weeks remaining in the unexpired term, or buy back all Facility Services Products allocated to
Customer at the then current replacement values. Customer shall also be responsible for any unpaid charges on
Customer's account prior to termination. Any dispute or matter arising in connection with or relating to this
agreement shall be resolved by binding and final arbitration under both the laws of the state where Customer is
located and applicable federal laws providing for the enforcement of agreements to arbitrate disputes. Arbitration
shall be administered by a single arbitrator selected by agreement of the parties. Any such dispute shall be
determined on an individual basis, shall be considered unique as to its facts, and shall not be consolidated in
any arbitration or other proceeding with any claim or controversy of any other party. The exclusive jurisdiction
and forum for resolution of any such dispute shall be in the state where the Customer is located.
9. All invoices must be paid within ten days after the end of the month. Interest will accrue on any amounts which
are not paid when due from the date due to the date of payment in full at an annual percentage rate equal to the
lesser of (a) eighteen percent 18% or (b) the maximum rate permitted by applicable law.
10. Customer certifies that Company is in no way infringing upon any existing contract between Customer and
another service provider.
11. This Agreement may not be modified, amended or supplemented except in writing signed by an authorized
representative of Cintas, provided, however, if a Federal, state or local governmental body or its representative
is a party to this Agreement, the proposed modification, amendment or supplement must be in a writing signed
by a President or Senior Vice President of Cintas.
R-2100E-New (9/12) Page 2 of 2
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SHIPTO: CITY OF CRESTIEW-POLICE L
201 S T ILLWELL BL VD
CRESTVIEW, FL 32E09-2221
BILLTO: CITY OF CRESTIEW-POLICE R
- 201 `TILL ?.SELL BL D�,�
CRESTVIEW, FL L2S39-2221
CONTACT: BE_VERLY ARBET T
85 0-Ct LI2- 3544
REMITTO: ' CINTAS #29 '
CINTAS #293
P.O. BOX 620921
CINCINNATTI, OH 4S263
5 0-47 7 -6601
C' �y
INVOICE NO.
D E2M2 2 3 70S431
CONTRACT NO. ACCOUNT NO. STOP SEQ DELIVERY CODE SOIL TKT CNT INVOICE DATE
LOC ROUTE DAY CUST NO. DEPARTMENT CUSTOMER P.O. NO. TERMS
293 84 S 02R97 DUE 6/10/14
rVEN JILLING
TAX CODE
TAX EXE I ei'T
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SIGNATURE
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To: Wayne Steele Public Works Director
CC: Carlos Jones Assistance Director
Danny Bowden Street Supervisor
From: James Watson
Subject: Uniform Savings
February 10, 2013
w
After sitting in with Mr. Jones and Aramark, there are several cost saving measures
that would benefit the City of Crestview that came to my attention.
The first thing I noticed was the overcharges from our current uniform supplier. In
the contract it states that there should be no charge for lockers. However, they have
been charging the City $23.34 per week. If we have been paying this for the term
of the contract, the overcharge is a total of $3641.04 (23.34 x 52 weelcs x 3 yrs).
The next area of concern was the different charges for mats at different locations.
The charge should be the same for all locations. The only difference in price
should be related to their size. The 3x5 mat prices are $4.39 at City Hall, but they
are charging $6.58 at other locations. This is a difference of $2.19 for 2 mats per
week resulting in a grand total of $683.28 in overcharges (2.19 x 2=4.38 per week
4.38 x 52 weeks x 3 yrs).
The 4x6 mats at City Hall are $5.86, but $8.41 at other locations which is a
difference of $2.55 per week for 4 mats. The overcharge on these mats is a total of
$1591.20 (2.55 x 4=10.20 per week 10.20 x 52 weeks x 3 yrs).
The 3x10 mats at City Hall are $7.10, but $9.07 elsewhere. The difference is $1.97
for 2 mats per week resulting in overcharges of $614.64 (1.97 x 2=3.94 per week
3.94 x 52 weeks x 3 yrs)
The overcharge on just the lockers and mats alone is $6535.16 over 3 yrs.
The next thing I looked at was the rental on the shirts that no one is wearing at a
cost of $123.90 per week. We should turn them in now to avoid this cost. Cintas
will charge for damaged and unreturned shirts. Charging employees for damaged
shirts due to assigned, work related incidents is at your discretion; however the
City should not pay for unreturned uniforms. If employees cannot be responsible
for keeping up with issued uniforms then they should pay that cost.
The last thing I would like to address is employees who are not turning in their
uniforms weekly. If they do not use the weekly service then they only need 5 suits
instead of 9. Last Thursday, Mr. Jones and I saw only one person turn in anything
to be cleaned. This is costing the City a lot of money. For example, if 15 people do
not turn in uniforms weekly that is .92 per person per week (15 x .92=13.80 per
week 13.80 x 52 weeks = 717.60).
Eight Lockers 2' 8" x 1' 9" = 4.65 sq ft per locker
Two Lockers 1' 4" x 1' 4 " = 2.32 sq ft per locker
On the Eight Lockers: 4.65 sq ft x 8 lockers = 37.2
sq ft x & $ 7.00 per sq ft storage fee $ 260.40 per month
As of June 1, 2014 we have been storing lockers for 20 months,
previous contract expired Sept. 1, 2012.
$260.40 x 20 months = $ 5208.00
On the 2 lockers : 2.32 sq ft x 2 = 4.64
sq ft x $ 7.00 storage fee = $ 32.48 per month x 20 months = $ 649.60
$ 32.48 per month x 20 months = $ 649.60
As of June 1, 2014 Total Bill For storing all lockers for Cintas is $
5857.60
$ 7.00 sq ft fee came from ERA Commercial Property Website
Crestview, FL