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HomeMy Public PortalAboutCouncil Minutes 2002 01/10MINUTES McCall City Council Regular Meeting Thursday, January 10, 2002 Table of Contents Call to Order and Roll Call Consent Agenda Old Business Minutes of December 13, 2001 Invoice Approval List Dated January 7, 2002 Payroll Report for Pay Period Ending December 7, 2001 Payroll Report for Pay Period Ending December 21, 2001 Oaths of Office Election of Mayor Election of Council President Public Hearing AB 02-2 Ordinance No. 762 (ZON-01-3) for Glenveigh Resorts Public Comment Consent Agenda New Business CNI Change Order No. 1 (J-Ditch) AB 02-3 CUP-01-6 for Glenveigh Resorts to allow a Recreational Vehicle Park AB 02-4 Resolution 02-1 Purchase property for parking and snow storage AB 02-5 Water & Sewer Improvements on Third Street AB 02-7 Lease with Inland Marine Construction AB 02-8 Winter Carnival 2002 AB 02-9 Payment to P&M Excavators for work on Brown Park Shoreline AB 02-10 Idaho Department of Parks & Recreation Grant for City Docks AB 02-11 Idaho Department of Parks & Recreation Grant for Amenities at CICC Page 1 of 9 January 10, 2002 City Council Minutes Business AB 02-6 AB 02-12 AB 02-13 AB 02-1 Conference Center Committee Recommendation to Council Lakeview Village Lift Station Sanitary Sewer Pipeliner Bid Opening UPS Restitution Reports Executive Session Adjournment Page 2 of 9 January 10, 2002 City Council Minutes CALL TO ORDER AND ROLL CALL Mayor Muller called the regular meeting of the McCall City Council to order at 7 pm. Ms. Arp, Mr. Muller, Mr. Colton, Mr. Eimers, and Mr. Venable answered roll call. A quorum was present. City staff members present were Attorney Susan Buxton, City Manager Robert Strope, Community Development Director Lindley Kirkpatrick, and Finance Director/City Clerk Cathleen Koch. CONSENT AGENDA OLD BUSINESS The following items were listed on the consent agenda: Minutes of December 13, 2001 Invoice Approval List Dated January 7, 2002 Payroll Report for Pay Period Ending December 7, 2001 Payroll Report for Pay Period Ending December 21, 2001 Ms. Arp moved to approve the Consent Agenda. Mr. Eimers seconded the motion. All Council Members voted aye. The motion carried. Mr. Eimers thanked Mr. Venable for his years of service. Mr. Venable said it had been a pleasure serving the community. He enjoyed doing what he thought was right for the City. OATHS OF OFFICE David Kaiser, Kirk Eimers, and Allan Muller subscribed to the official oath of office and were sworn in by the City Clerk. ELECTION OF MAYOR Mr. Muller moved to nominate Ms. Arp for Mayor. Mr. Eimers seconded the motion. Ms. Arp said she had planned to make a motion for Mr. Colton to be Mayor. Ms. Arp declined the nomination for Mayor. Mr. Eimers discussed the 1997 audited financials. He highlighted the fund balance deficits and the fact that the water & sewer funds were not meeting the bond requirements. There were several cash deficit accounts and many capital project funds had negative cash balances. The City was in serious financial trouble four years ago. Mr. Eimers said however City Council is organized; he hoped that the City would continue to head in the same direction. Ms. Arp said she did not know why Mr. Eimers Page 3 of 9 January 10, 2002 City Council Minutes was quoting numbers from the 1997 audit. Mr. Eimers said the audit is Council's report card. Ms. Arp moved to nominate Mr. Colton to be Mayor for the term of 2002-2004 for the City of McCall. Mr. Muller seconded the motion. At a roll call vote, Mr. Eimers, Mr. Kaiser, Ms Arp, Mr. Muller, and Mr. Colton voted aye. The motion carried. Mr. Colton said he hopes the city will continue with the progress it has been making. ELECTION OF COUNCIL PRESIDENT Mr. Colton moved to nominate Ms. Arp as Council President. Mr. Kaiser seconded the motion. At a roll call vote, Mr. Muller, Mr. Eimers, Mr. Kaiser, Mr. Colton, and Ms. Arp voted aye. The motion carried. Mr. Strope left and Mr. Kirkpatrick took his place. PUBLIC HEARING AB 02-2 Ordinance No. 762 (ZON-01-3) for Glenveigh Resorts Mr. Kirkpatrick stated that the complete record of the Planning & Zoning Commission's action is included in the Council packets. A Public Hearing is required for the zoning designation, but not for the annexation. The Commission held a number of hearings related to the proposal for the Recreational Vehicle Park. Other parts of the development are currently under review and require approval to make the Recreational Vehicle Park a reality. Mayor Colton opened the Public Hearing. Jim Staup asked if the City of McCall's Planning & Zoning Commission reviewed the application. Mr. Kirkpatrick replied that they did and said that the City Planning & Zoning Commission is required to make a recommendation to Council. After annexation, the property would be zoned. Hearing no further comments, Mayor Colton closed the Public Hearing. Mr. Muller asked why the city must re -designate the zoning. Mr. Kirkpatrick explained that the language in the ordinance is based on State Code requirements. Ms. Arp asked why a development agreement is not required. Mr. Kirkpatrick said nothing came up during the review that would require a development agreement. Ms. Page 4 of 9 January 10, 2002 City Council Minutes Arp asked if time was of the essence to suspend the three readings of the ordinance. Mr. Kirkpatrick said not from City's perspective, but he was not sure about the applicant's perspective. Kevin O'Leary said he put together all the applications. He did not think two weeks would make much of a difference. Ms. Arp moved to adopt the draft findings & conclusions as their own. Mr. Eimers seconded the motion. At a roll call vote, Mr. Colton, Mr. Kaiser, Mr. Muller, Ms. Arp, and Mr. Eimers voted aye. The motion carried. Ms. Arp moved to suspend the rules and read by title only, the first time only, Ordinance 762. Mr. Eimers seconded the motion. At a roll call vote, Mr. Kaiser, Mr. Colton, Mr. Muller, Mr. Eimers, and Ms. Arp voted aye. The motion carried. PUBLIC COMMENT Mayor Colton called for public comment. Mr. Staup asked how the Golf Course did financially last year. Mr. Eimers said the City's financial records showed that the Golf Course had a $72,000 positive cash balance. Matt Uranga, J-U-B Engineers, explained change order no. 1 with CNI in detail. He said the change order deals with the leaking wet well. They developed another method to test the joints, which has to go to DEQ for approval. Mr. Uranga said bands are being considered to fix the problem. He estimated the cost for bands to be $25,000. Mr. Uranga gave Mr. Strope a work change directive today to allow the contractors to put in the bands. CNI should be done with the J-Ditch Project the 1st or 2nd week of February. Mr. Uranga said it has been a pleasure to work with CNI. Mr. Staup asked if there was an inspection at each stage of the project. Mr. Colton said there were inspections. Mr. Uranga explained that there are observers on the project. However, the contractor accepts responsibility for work being done correctly. Mayor Colton closed public comment. CONSENT AGENDA NEW BUSINESS AB 02-3 was removed from the consent agenda for the next meeting. AB 02-1 was moved to the business section. Page 5 of 9 January 10, 2002 City Council Minutes The following items were listed on the consent agenda: • CNI Change Order No. 1 (J-Ditch) • AB 02-4 Resolution 02-1 Purchase Property for Parking and Snow Storage • AB 02-5 Water & Sewer Improvements on 3rd Street • AB 02-7 Lease with Inland Marine Construction • AB 02-8 Winter Carnival 2002 • AB 01-9 Payment to P&M Excavators for work on Brown Park Shoreline • AB 02-10 Idaho Department of Parks & Recreation Grant for City Docks • AB 02-11 Idaho Department of Parks & Recreation Grant for Amenities at Central Idaho Cultural Center Mr. Eimers moved to approve the Consent Agenda with the exception of AB 02-1 and AB 02-3. Ms. Arp seconded the motion. At a roll call vote, Mr. Colton, Mr. Eimers, Ms. Arp, Mr. Kaiser, Mr. Muller voted aye. The motion carried. BUSINESS AB 02-6 Conference Center Committee Recommendation to Council Mike DeBoer, Chairman of the Conference Center Committee, said the committee considered the feasibility of a conference center in order to make a recommendation to Council. He also said the economy needs this conference center. The committee will sunset after making a recommendation to Council. Mr. DeBoer said a consultant is needed to come in and recommend the scope of the project. Two proposals were received, which recommends two phases. The consultant would confirm whether or not a conference center is right for McCall. Costs and financing sources would also be identified. The committee has already identified some funding sources for a consultant. Ms. Arp asked if using Urban Renewal funds would limit the sites to only the Urban Renewal boundaries. Ms. Buxton said she was fairly certain it wouldn't limit the sites. Council thanked the committee for the work they had done. Staff was instructed to work on funding sources for a consultant. AB 02-12 Lakeview Village Lift Station Mr. Keating said Dennis Coyle of Ponderosa State Park has grant funding for a sewer lift station upgrade. The cost to upgrade the station to City standards exceeds the grant amount. The Sewer District is willing to complete the upgrade and take over operations of all the park's lift stations, but it requires the City's consent. In conjunction with the upgrade, the Sewer District would expand their existing boundaries to include all of the State Park and adjacent private lines. The consensus of staff, to include Vern Brewer, is that this proposal is in the best interest of the City. Page 6 of 9 January 10, 2002 City Council Minutes Mr. Muller moved to approve the proposal and consent to the expansion of the PLRWSD boundary, and directed staff to prepare any necessary documentation and authorize the Mayor to sign. Mr. Eimers seconded the motion. At a roll call vote, Mr. Colton, Mr. Kaiser, Ms. Arp, Mr. Muller, and Mr. Eimers voted aye. The motion carried. AB 02-13 Sanitary Sewer Pipeliner Bid Opening Mr. Brewer said bids were opened for a sewer pipe liner in the alley between Lake Street and Lenora Street on January 8, 2002. The low bid was from Insituform Tech, Inc. for $49,930. Ms. Arp moved to approve the low bid and authorize the Mayor to sign the contract. Mr. Eimers seconded the motion. At a roll call vote, Ms. Arp, Mr. Kaiser, Mr. Colton, Mr. Muller, and Mr. Eimers voted aye. The motion carried. AB 02-1 UPS Restitution Council discussed whether to move the money now for a new camera in the Police Department or wait for a budget amendment. Ms. Arp moved to authorize staff to transfer $3,010.28 from 10-41-996 to 10-50- 240. Mr. Colton seconded the motion. At a roll call vote Mr. Kaiser, Ms. Arp, Mr. Colton voted aye. Mr. Muller, and Mr. Eimers voted no. The motion carried. Council recessed at 9:20pm. The meeting reconvened at 9:25pm. REPORTS City Councilor — Kirk Eimers Mr. Eimers said Council should supervise the salary review, not staff. City Councilor — Marilyn Arp Ms. Arp asked about Exploring for Life and whether it included women. Chris Moore, Acting Police Chief, said two out of seven of the Explorers are girls. City Councilor — Allan Muller None. City Councilor — David Kaiser Page 7 of 9 January 10, 2002 City Council Minutes None. City Councilor — Mayor Colton None. City Attorney — Susan Buxton None. Finance Director/City Clerk — Cathleen Koch None. Golf/Parks — Dan Pillard Mr. Pillard said the final draft of the Golf RFP is complete. The goal is to have someone in place by March 1st. He hopes Council has an open mind for creative changes. EXECUTIVE SESSION At 9:39pm, Mr. Colton moved to go into executive session per Idaho Code 67- 2345(1t) to consider pending litigation. Mr. Eimers seconded the motion. At a roll call vote, Mr. Muller, Mr, Eimers, Mr. Colton, Ms. Arp and Mr. Kaiser voted aye. The motion carried. The discussion concerned pending litigation. At 10:35pm, Mr. Colton moved to come out of executive session. Mr. Eimers seconded the motion. At a roll call vote, Mr. Muller, Mr. Eimers, Mr. Colton, Ms. Arp and Mr. Kaiser voted aye. The motion carried. ADJOURNMENT Page 8 of 9 January 10, 2002 City Council Minutes Without further business, Mr. Colton moved to adjourn, Mr. Eimers seconded the motion. All Council Members voted aye. The motion carried. Council adjourned at 10:35pm. Ral hCdlton, Mayor ATTEST: Cathlee A. Koch, Finance Director/City Clerk Page 9 of 9 January 10, 2002 City Council Minutes