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Home My Public Portal AboutFebruary 12 2007 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Meeting February 12,2007 Present: Vice President Leslie Hanson, Secretary Tim Trigg, and Kara Thomas Absent: President Dr. John Hennette,Putnam County Library Ex-Officio Member Margot Payne, Greencastle Community Schools Ex-Officio Member Barry Fisher, and City Council Liaison Russ Evans Also Present: Joy Marley, FOTP People Pathways Chair,Parks Maintenance Laborer David Bault, Banner Graphic Assistant Editor Adam Coates, and Parks & Recreation Director Rod Weinschenk Call to Order The evening's meeting was called to order at 7:10 p.m. on Monday, February 12, 2007 by Vice President Leslie Hanson and was held in the City Council meeting room of Greencastle City Hall. It should be noted that the meeting was rescheduled from its regular meeting night, Wednesday, February 7, 2007, due to the lack of quorum. Annual Board Reorganization Since President J.Hennette was absent,the board elected to postpone the reorganization for later in the meeting in hopes that he could be involved. New Board Appointment L.Hanson reported to the board that the Putnam County Library has appointed Wesley Wilson as their liaison to the Greencastle Board of Park Commissioners. W.Wilson replaces Margot Payne as board liaison. Public Input-None Minutes Director R.Weinschenk presented minutes from the regular board meeting and board retreat held on January 4th, 2007. The following changes were noted 1. Date Correction: The actual date of the meeting was January 4th,not the 12th. 2. Adam Coates Title: It was noted Adam Coates title is Banner Graphic Reporter, not Assistant Editor. The minutes were accepted on a motion from K.Thomas, second by T.Trigg. All Ayes. Claims Director R.Weinschenk presented a list of monthly claims against the department. On a motion by T.Trigg, second by K.Thomas,the claims were approved. All Ayes. Kellogg's Access to Recreation Grant Director R.Weinschenk presented a copy of the W.K. Kellogg's Foundation Grant, which is a grant that addresses accessibility issues throughout parks. It is a team grant, seeking partnerships between the parks and local community foundations. RWeinschenk requested permission to look into the grant. Permission was granted by the board. 2/12/07 Minutes—page two Old Business 1. People Pathways—Director R.Weinschenk reported that City Attorney Laurie Hardwick and he met with INDOT on January 22 in Crawfordsville in regards to the three Pathway projects. He also met with Joe Spear and other INDOT representatives on two other occasions, one of which included a tour of the Greencastle pathway projects. The following recommendations came out of these meetings: a. Phase III: Albin Pond Trail Project—Complete the Environmental Brownfield Phase II study as soon as possible for the Russell property, with the next course of action determined by the potential remediation needs. b. Phase IV: Campus Link Trail Project—Issue a new call for RFP's from possible consultants who have already met INDOT's prequalification process. c. Safe Routes to School Grant—Wait for project contract from INDOT and prepare a survey document to gain quantitative information in regards to pedestrian and bicycle users to be distributed through the schools following Spring Break. 2. Clearwaters Property a. Clean Up - During the winter months we will continue clean-up of the property. The building will be used for storage for items to be auctioned off in the spring. After that the building will be torn down and the area returned to grass and trees. b. Rotary Club—Rotary Club will donate $1,500.00 to be used on a park sign for the corner. 3. Mary's Field Park—Director R.Weinschenk reported that the sample colors were picked out by Amy Robinson and Mayor Nancy Michael for the walk and wall to be installed as part of the project. Work should begin when the weather clears. New Business 1. L.W.C.F. Grant- R.Weinschenk presented a quote in the amount of$15,000.00 from Hannum, Wagle & Cline for consultant services to complete a set of documents for park improvements for Big Walnut Community Park project funded by the Land & Water Conservation Fund. On a motion from L.Hanson, second by T.Trigg,the board authorized Director R.Weinschenk to sign the needed contract. All Ayes. 2. Big Walnut Sports Park Roadway Project-R.Weinschenk presented a quote in the amount of$22,000.00 from Hannum, Wagle&Cline for consultant services to complete a set of plans for road, parking lot and drainage improvements for Big Walnut Sports Park. The board directed R.Weinschenk to seek a possible partner to share the cost of designing the improvements. 3. Skatepark Parking Lot-R.Weinschenk presented a quote in the amount of $7,000.00 from Hannum, Wagle & Cline for consultant services to complete a set of plans for construction of a parking lot to be located to the west of the existing skatepark on the lower section of the newly acquired Clearwaters Property. With • 2/12/07 Minutes—page three relocation of the main gate to the skatepark,this parking lot would help alleviate congestion on the roads in side the park just south of Shelter#2. The board instructed R.Weinschenk to hold off on this project. Director's Report 1. Director's Monthly Report—Director R.Weinschenk provided a copy of his monthly report that will be shared with the Mayor, Treasurer and Council. 2. 2006 Aquatic Center Evaluation& Suggestions for 2007—Director R.Weinschenk reviewed a document provided by Facility Manager Sydney Grammel in regards to last and the upcoming aquatics seasons. 3. National Road Heritage Trail—Included in the monthly packet was an e-mail which outlined progress of the NRHT Project which will someday include the Greencastle-to-Fillmore and Campus Link Trails. 4. British Soccer Camp—Included in the monthly packet was a flier in regards to the upcoming British Soccer Camp, fundraiser athletic event sponsored by the Putnam County Youth Soccer Association. It will be held at Big Walnut Sports Park from June 25-29, 2007. Annual Board Reorganization The board held discussion in regards to the annual reappointment of board titles, which ended with the following serving in their respective positions: President Leslie Hanson, Vice President Tim Trigg, and Secretary Kara Thomas. This structure was accepted on a motion from T.Trigg, second by K.Thomas. All Ayes. Adjournment On a motion from T.Trigg, second by K.Thomas, the meeting was adjourned at 7:55 p.m. All Ayes. Minutes respectfully submitted by: Roderick M. Weinschenk, Director Greencastle Parks&Recreation Department Minutes approved by: a L&Ilie Hanson, President Tim Trigg, ' P sident 6/14,11t A?? \ -rj ,� 1 Kara Thomas, Secretary Dr. John Hennette 0yk j f. '10 GREENCASTLE PARKS & RECREATION DEPARTMENT February 2007 ACCOUNTS PAYABLE VOUCHER DOCKET VENDOR DESCRIPTION AMOUNT ADT Security Services Alarm Services-2 months 148.14 Amanda Thorn Meeting lunch reimbursement 6.13 Black Lumber Co. Emerald Palace Playground supplies 43.95 Butler's L.P. &Fertilizer Grass seed, mole, diamond products 1,896.00 City of Greencastle Postage 18.33 Co-Alliance/Midland Coop Fuel 389.65 David Bault IPRA Conference reimbursement 37.32 Fastenal Cutting Discs 77.34 Greencastle Offset Printing Envelopes 134.00 Green's Electric Replaced damaged GFI receptacle 72.00 Headley Hardware Facility maintenance supplies 33.47 Humphrey's Outdoor Power Expenses: 687.05 Facility maintenance 55.70 Repair parts-tractor 631.35 Indiana Parks & Recreation Assoc. Memberships & conference registrations 915.00 Menards-Terra Haute BWSP - Delivery charges for supplies 51.95 Napa Auto Parts Oil Change &parts National City Bank Expenses: 1,115.97 Recreation Supplies 656.65 Travel & Training 114.14 Facility Maintenance 345.18 Neal Tire Alignment of tires for Ford truck 39.95 Quill Tissue dispensers and toilet paper 164.93 Pat's Ace Hardware Facility maintenance supplies 57.21 Refuse Handling Services Trash 40.00 Rod Weinschenk IPRA Conference reimbursements 146.06 Republic Services Greencastle Clearwater junk/debris removal 179.10 Wal-Mart Office Supplies 3.96 TOTAL GENERAL EXPENSES $6,257.51 PARK NON-REVERTING BASKETBALL FUND Clay Spencer Youth Basketball Scorekeeper 66.00 Eric Davis Youth Basketball Scorekeeper 55.00 Holly Spear Youth Basketball Scorekeeper 88.00 Jim Pritchard Youth Basketball Official 256.00 Katie Trigg Youth Basketball Scorekeeper 66.00 National City Bank Visa Basketball Scorebooks 46.00 Nick Pritchard Youth Basketball Scorekeeper 256.00 Rebecca Seahorn Youth Basketball Scorekeeper 66.00 Wal-Mart Basketballs 60.74 TOTAL PARK NON-REVERTING BASKETBALL EXPENSES $959.74 Y r TOTAL EXPENSES FOR THE MONTH $7,217.25 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 2 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$7,217.25 dated this 12th day of February 2007. SIGNATURES OF GOVERN G BO Dr. John ette, sident Le ie Hanson, ice President .i 7Tc41_,;(..A7v Tim Tri , Secretar Kara Thomas