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Home My Public Portal AboutMarch 7 2007 Regular Session 7 Greencastle Board of Park Commissioners Minutes of the Regular Meeting March 7,2007 Present: President Leslie Hanson, Vice President Tim Trigg, Secretary Kara Thomas, Dr. John Hennette, Putnam County Library Ex-Officio Member Wes Wilson, and City Council Liaison Russ Evans Absent: Greencastle Community Schools Ex-Officio Member Barry Fisher Also Present: Tammy Hunter,Banner Graphic Reporter Adam Coates, Park Steward David Bault, Assistant Director Amanda Thorn, and Parks& Recreation Director Rod Weinschenk Call to Order The evening's meeting was called to order at 7:34 p.m. on Wednesday, March 7, 2007 by President Leslie Hanson with the meeting being held in the office of Greencastle Parks & Recreation Department, due to the replacement of carpeting in Greencastle City Hall. Welcoming New Board Appointment President L.Hanson welcomed Putnam County Library appointee Wesley Wilson to the Greencastle Board of Park Commissioners, explaining that W.Wilson replaces Margot Payne as board liaison. Introductions were made. Public Input-None Minutes Director R.Weinschenk presented minutes from the regular board meeting held on Monday, February 12, 2007. The minutes were accepted on a motion from T.Trigg, second by K.Thomas. All Ayes. Finances Claims -Director R.Weinschenk presented a list of monthly claims against the department. On a motion by T.Trigg, second by J.Hennette,the claims were approved. All Ayes. 2007 Fee Structures—Director R.Weinschenk presented a list of proposed fees for the upcoming programming year(see attached). Following discussion and some changes the board approved the fee rates on a motion from J.Hennette, which was seconded by T.Trigg. All Ayes. u ` L- h_ c1 promo-Le- k& L* y Discussion in Regards to a Smoke-Free Parkfest Progra I'tCe 4 e s fliok VJ-e-t1 r- s 1 President L.Hanson made a request to the board to estab ' a policy making the annual Parkfest concerts-in-the-park series a smoke-free ev . She stated that due to some axe wQvLc( OTA ub �l health reasons to enact a ske � P smoke free policy during the 12 hours Parkfest is held throughout the summer. 1xxrck During discussion, T.Trigg stated he was in favor of a smoke-free ban and citizen T.Hunter stated her support for a smoke-free Parkfest policy. Questions in regards to enforcement were raised. Director R.Weinschenk stated he would fully support the f 3/7/07 Minutes—page two request if it was made by the Greencastle Civic League,the group that organizes and funds the Parkfest program; however would not show support if the policy was enacted by the park board on to the Civic League. In regards to an outdoor smoking ban,he explained that the timing was not right for it,but he would support a ban if all restaurants in Putnam County were smoke-free. Although he opposes tobacco use, J.Hennette wasn't comfortable addressing a policy of this sort since the park board was an appointed board, but felt that the policy should be addressed by elected officials. President L.Hanson volunteered to seek as statement from the Greencastle Civic League as well as input from the members of the Greencastle City Council. She will report back at the next meeting. Old Business 1. Kellogg's Access to Recreation Grant-Director R.Weinschenk stated that after review of the current projects in the department that are funded by various grants, he didn't not feel comfortable applying for a new project that was going to require matching dollars. He felt although new, this grant will be available in the future once a few of these other projects are completed. The board agreed. 2. People Pathways a. Phase III: Albin Pond Trail Project i. QEPI Contract-A contract had been signed with QEPI to completed an Environmental Brownfield Phase II study on the Russell property. ii. Owner's Permission—The land owner has granted permission to enter the property for the study. b. Phase IV: Campus Link Trail Project—We are awaiting INDOT to release it's new protocol for hiring project consultants working projects funded by federal grants. c. Safe Routes to School Grant—We are waiting for the contract from JNDOT before beginning any step of the project. We can prepare a survey document to gain quantitative information in regards to pedestrian and bicycle users to be distributed through the schools. 2. Clearwaters Property a. Clean Up—D.Bault reported Joe Spiker Escavating has some dirt from a project that will be hauled to the Clearwaters site and used to build an easy transition between the that and Robe-Ann Park for ease of mowing. The hillside will also lend itself well to sledding in the winter months. b. Park Sign i. Rotary Club—Rotary Club will donate$1,500.00 to be used on a park sign for the corner. ii. FOTP—Friends of the Park has offered to purchase three blue spruce trees as a backdrop to the new sign. 3. Mary's Field Park—Director R.Weinschenk reported thatShrubworks hopes to get started within the next two weeks. If they are unable to,the rock wall supplies will be / i 3/7/07 Minutes—page three set up at the upcoming Home & Garden Show to be held at the Putnam County Fair Grounds. New Business Softball Field Scoreboard Project—Director R.Weinschenk reported that Chuck Schroeder, organizer of the Putnam County Men's Softball League,has offered to partner with the parks&recreation department to install new scoreboards at Robe-Ann Park. This is a project we hope to complete prior to the softball seasons. Director's Report 1. Director's Monthly Report—Director R.Weinschenk provided a copy of his monthly report that will be shared with the Mayor,Treasurer and Council. 2. Easter Egg Hunts—Assistant Director A.Thorn shared information in regards to the two Easter Egg Hunts coming up this month. Annual Board Reorganization The board held discussion in regards to the annual reappointment of board titles, which ended with the following serving in their respective positions: President Leslie Hanson, Vice President Tim Trigg, and Secretary Kara Thomas. This structure was accepted on a motion from T.Trigg, second by K.Thomas. All Ayes. n. Adjournment On a motion from T.Trigg, second by K.Thomas,the meeting was adjourned at 8:37 p.m. All Ayes. • Minutes respectfully submitted by: Roderick M. W inschenk, Director Greencastle Parks & Recreation Department Minutes ap oved by: Le ie anson,President Tim Trigg,).V be President 17(AA i \--'lei Kara Thomas, Secretary Dr. John Hennette n • • S Greencastle Board of Park Commissioners Minutes of the Regular Meeting March 7,2007(Revised) Present: President Leslie Hanson, Vice President Tim Trigg, Secretary Kara Thomas, Dr. John Hennette,Putnam County Library Ex-Officio Member Wes Wilson, and City Council Liaison Russ Evans Absent: Greencastle Community Schools Ex-Officio Member Barry Fisher Also Present: Tammy Hunter, Banner Graphic Reporter Adam Coates, Park Steward David Bault,Assistant Director Amanda Thorn,and Parks&Recreation Director Rod Weinschenk Call to Order The evening's meeting was called to order at 7:34 p.m. on Wednesday,March 7,2007 by President Leslie Hanson with the meeting being held in the office of Greencastle Parks& Recreation Department,due to the replacement of carpeting in Greencastle City Hall. Welcoming New Board Appointment President L.Hanson welcomed Putnam County Library appointee Wesley Wilson to the Greencastle Board of Park Commissioners,explaining that W.Wilson replaces Margot Payne as board liaison. Introductions were made. Public Input-None �-• Minutes Director R.Weinschenk presented minutes from the regular board meeting held on--- Monday,February 12,2007. The minutes were accepted on a motion from T.Trigg, second by K.Thomas. All Ayes. Finances Claims-Director R.Weinschenk presented a list of monthly claims against the department. On a motion by T.Trigg, second by J.Hennette,the claims were approved. All Ayes. 2007 Fee Structures—Director R.Weinschenk presented a list of proposed fees for the upcoming programming year(see attached). Following discussion and some changes the board approved the fee rates on a motion from J.Hennette, which was seconded by T.Trigg. All Ayes. Discussion in Regards to a Smoke-Free Parkfest Program President L.Hanson made a request to the board to establish a policy making the annual Parkfest concerts-in-the-park series a smoke-free event. She stated that due to public health reasons and to promote healthy lifestyles and wellness, she would ask the park board to enact a smoke free policy during the 12 hours Parkfest is held throughout the summer in Robe-Ann Park. She stated that one of the jobs of the Park Department is to promote healthy activities and this would be a small step toward providing a healthier and more family friendly environment for the community. Also, that secondhand smoke in outdoor public places can reach levels as high as those found in indoor facilities 3n/07 Minutes—page two where smoking is permitted and that as a nation we are moving toward a community norm where tobacco use in public places is not acceptable. During discussion,T.Trigg stated he was in favor of a smoke-free ban and citizen T.Hunter stated her support for a smoke-free Parkfest policy. Questions in regards to enforcement were raised. Director R.Weinschenk stated he would fully support the request if it was made by the Greencastle Civic League,the group that organizes and funds the Parkfest program; however would not show support if the policy was enacted by the park board on to the Civic League. In regards to an outdoor smoking ban,he explained that the timing was not right for it,but he would support a ban if all restaurants in Putnam County were smoke-free. Although he opposes tobacco use, J.Hennette wasn't comfortable addressing a policy of this sort since the park board was an appointed board,but felt that the policy should be addressed by elected officials. President L.Hanson volunteered to seek as statement from the Greencastle Civic League as well as input from the members of the Greencastle City Council. She will report back at the next meeting. Old Business 2. Kellogg's Access to Recreation Grant-Director R.Weinschenk stated that after review of the current projects in the department that are funded by various grants,he didn't not feel comfortable applying for a new project that was going to require matching dollars. He felt although new,this grant will be available in the future once a few of these other projects are completed. The board agreed. 3. People Pathways a. Phase III: Albin Pond Trail Project i. QEPI Contract-A contract had been signed with QEPI to completed an Environmental Brownfield Phase II study on the Russell property. ii. Owner's Permission—The land owner has granted permission to enter the property for the study. b. Phase IV: Campus Link Trail Project—We are awaiting INDOT to release it's new protocol for hiring project consultants working projects funded by federal grants. c. Safe Routes to School Grant—We are waiting for the contract from 1NDOT before beginning any step of the project. We can prepare a survey document 1 to gain quantitative information in regards to pedestrian and bicycle users to be distributed through the schools. 4. Clearwaters Property a. Clean Up—D.Bault reported Joe Spiker Escavating has some dirt from a project that will be hauled to the Clearwaters site and used to build an easy transition between the that and Robe-Ann Park for ease of mowing. The hillside will also lend itself well to sledding in the winter months. b. Park Sign 3/7/07 Minutes—page three i. Rotary Club—Rotary Club will donate$1,500.00 to be used on a park sign for the corner. ii. FOTP—Friends of the Park has offered to purchase three blue spruce trees as a backdrop to the new sign. 5. Mary's Field Park—Director R.Weinschenk reported thatShrubworks hopes to get started within the next two weeks. If they are unable to,the rock wall supplies will be set up at the upcoming Home&Garden Show to be held at the Putnam County Fair Grounds. New Business Softball Field Scoreboard Project—Director R.Weinschenk reported that Chuck Schroeder,organizer of the Putnam County Men's Softball League,has offered to partner with the parks& recreation department to install new scoreboards at Robe-Ann Park. This is a project we hope to complete prior to the softball seasons. Director's Report 1. Director's Monthly Report—Director R.Weinschenk provided a copy of his monthly report that will be shared with the Mayor,Treasurer and Council. 2. Easter Egg Hunts—Assistant Director A.Thom shared information in regards to the two Easter Egg Hunts coming up this month. Annual Board Reorganization The board held discussion in regards to the annual reappointment of board titles,which ended with the following serving in their respective positions: President Leslie Hanson, Vice President Tim Trigg, and Secretary Kara Thomas. This structure was accepted on a motion from T.Trigg, second by K.Thomas. All Ayes. Adjournment On a motion from T.Trigg,second by K.Thomas,the meeting was adjourned at 8:37 p.m. All Ayes. Minutes respectfully submitted by: Roderick M. Wemschenk,Director Greencastle Parks &Recreation Department Minutes approved by: Le ie Hanson, President im Trigg,`Vi Presi ent /5 /kt j17077/12.1 Kara Thomas, Secretary Dr.John V GREENCASTLE PARKS& RECREATION DEPARTMENT March 2007 ACCOUNTS PAYABLE VOUCHER DOCKET VENDOR DESCRIPTION AMOUNT ADT Security Services Alarm services 73.52 Amanda Thom Wal-Mart recreation supplies 4.86 Banner Graphic/Rust Publishing Recreation program display ad 53.10 City of Greencastle Postage 18.33 Co-Alliance/Midland Coop Fuel 336.41 Flying W Awards Recreation program awards 50.40 Grant Communications Nextel phone battery 41.89 Headley Hardware Facility maintenance supplies 122.97 HOP Communications Computer power supply 49.99 Humphrey's Outdoor Power Toro snow blower 799.00 Indiana Green Expo 2 x annual conference registrations 380.00 Indiana Parks&Recreation Assoc. Mini POP Workshop registration 50.00 Lincoln Park Stone Road rock 98.78 Municipal Toy Company, Inc. Easter Egg Hunt supplies 357.00 Napa Auto Parts Window washer fluid 7.58 National City Bank Expenses: 353.00 Recreation Supplies 204.60 Uniform Supplies 148.40 Neal Tire Replaced tire tubes on Kubota tractor 35.90 Pat's Ace Hardware Facility maintenance supplies 137.77 Refuse Handling Services Trash 43.85 Rod Weinschenk Rec. Supplies-Reimburse Lego sets 34.00 Wal-Mart Credit Card Expenses: 81.97 Recreation Supplies $68.61 Facility Maintenance $13.36 Ward Environmental Consultants Phase I Study-Russell Properties 1,500.00 TOTAL GENERAL EXPENSES $4,430.32 PARK NON-REVERTING BASKETBALL FUND Clay Spencer Youth Basketball Scorekeeper 99.00 Collegiate Pacific Basketball supplies 296.31 Flying W Awards Basketball season-end awards 1,815.75 Holly Spear Youth Basketball Scorekeeper 44.00 Jim Pritchard Youth Basketball Official 128.00 Katie Trigg Youth Basketball Scorekeeper 77.00 Nick Pritchard Youth Basketball Scorekeeper 128.00 Rebecca Seahom Youth Basketball Scorekeeper 44.00 TOTAL PARK NON-REVERTING BASKETBALL EXPENSES $2,632.06 continued PARK NON-REVERTING SOFTBALL FUND M.A.S.A. Batter's box template, field rakes, steel drag 630.00 �...+ TOTAL PARK NON-REVERTING SOFTBALL EXPENSES $630.00 TOTAL EXPENSES FOR THE MONTH $7,892.38 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereb allowed in the total amount of$7,892.38 dated this 7th day of March, 2007. SIGNATURES OF GOVERNING BOARD Le e H on, re i ent Tim Tri g, , ice President 4^ _yr„,_rr,„ L At441to Tura Thomas, Secretary Dr. Jo ette