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Home My Public Portal AboutCouncil Minutes 2002 03/14MINUTES McCall City Council Regular Meeting Thursday, March 14, 2002 Table of Contents Call to Order and Roll Call Public Comment Consent Agenda Minutes of February 14, 2002 Minutes of February 21, 2002 Minutes of February 26, 2002 Minutes of February 28, 2002 Invoice Approval List Dated March 8, 2002 Payroll Report for Pay Period Ending March 1, 2002 AB 02-27 US Forest Service Rural Communities Assistance Grant Resolution No. 02-03 Safe Deposit Box CNI payment request for $65,000 Business AB 01-173 Americorps Update AB 02-24 Minimum Fund Balance — Resolution No. 02-04 AB 02-26 Arbor Day AB 02-25 Technology Opportunities Program Grant AB 01-158 ZON-01-4 Rezoning Request for Ponderosa Arms Apartments Reports Executive Session Adjournment Page 1 of 5 March 14, 2002 City Council Minutes CALL TO ORDER AND ROLL CALL Mayor Colton called the regular meeting of the McCall City Council to order at 7:05pm. Ms. Arp, Mr. Muller, Mr. Colton, Mr. Eimers, and Mr. Kaiser answered roll call. A quorum was present. City staff members present were Attorney Susan Buxton and City Manager Robert Strope. Mr. Strope asked to add an item to the Consent Agenda, CNI payment request for $65,000, and removed Agenda Bill 02-158 from the consent agenda and placed it in the business section. PUBLIC COMMENT The Mayor called for public comment. Mr. Peckham read his resignation letter as Recreation Director effective June 07, 2002 or sooner if he gets a job. He gave his letter to the Clerk for the record. CONSENT AGENDA Minutes of February 14, 2002 Minutes of February 21, 2002 Minutes of February 26, 2002 Minutes of February 28, 2002 Invoice Approval List Dated March 8, 2002 Payroll Report for Pay Period Ending March 1, 2002 AB 02-26 Arbor Day AB 02-27 US Forest Service Rural Communities Assistance Grant Resolution No. 02-03 Safe Deposit Box CNI payment request for $65,000 Council discussed claims and date of Arbor Day. Agenda Bill 02-26 Arbor Day was removed from the consent agenda and placed in the business section to insert a date. Ms. Arp moved to approve the Consent Agenda as amended. Mr. Eimers seconded the motion. All Council Members voted aye. The motion carried. Page 2 of 5 March 14, 2002 City Council Minutes BUSINESS AB 01-173 Americorps Update Millie Walker and Terry Lewis gave a presentation on the Americorps position in the community and the Americorps partnership between the City and the County. Ms. Walker has a one-year position and gave a pamphlet about the assets and IVY partnerships. AB 02-24 Minimum Fund Balance — Resolution No. 02-04 Mr. Strope presented the resolution and the attached spreadsheet. He discussed the need to have approximately 33%% of fund balance to get the City to first payment of property tax receipts. He recommended adoption of a 40% minimum fund balance. Ms. Arp asked whether that would also relate to the enterprise funds. Ms. Arp discussed the golf and recreation funds and the need to establish a cushion in addition to the minimum. Mr. Eimers discussed the ability to replace it if the City dips into fund balance. Mr. Strope mentioned that the auditors suggested 30% in enterprise funds. Mr. Colton asked how much of the fund balance had already been spent. Mr. Strope discussed the status of all the funds and the carry over from the last fiscal year. Mr. Eimers talked about contingencies. Mr. Strope recommended a fund balance of 40% in the general fund, 30% in the special revenue funds and 30% in the enterprise funds. Ms. Buxton discussed the method to draft the resolution to meet the goals and not establish a fiscal year. She discussed the amendment necessary to the resolution. Mr. Eimers moved to set the minimum fund balance to be achieved as soon as possible at 40% for the general fund, 30% for the special revenue funds, and 30% for the enterprise funds. Mr. Muller seconded the motion. All Council Members voted aye. The motion carried. AB 02-26 Arbor Day Ms. Coyle presented the Arbor Day Proclamation and asked Council to determine the date as the 4th Friday in April each year. Mr. Colton moved to proclaim Arbor Day as April 26, 2002. Ms. Arp seconded the motion. All Council Members voted aye. The motion carried. AB 02-25 Technology Opportunities Program Grant Ms. Coyle presented the Technology Opportunities Program Grant and conducted a power point presentation regarding the grant and the need for a document imaging system. Mr. Kirkpatrick discussed the GIS component of the project. Ms. Coyle presented a cost estimate and the match requirement. Page 3 of 5 March 14, 2002 City Council Minutes Ms. Arp moved to approve submission of the grant application and authorize the Mayor to sign. Mr. Eimers seconded the motion. All Council Members voted aye. The motion carried. AB 01-158 ZON-01-4 Rezoning Request for Ponderosa Arms Apartments Mr. Colton moved to suspend the rules, read by title only, one time only Ordinance No. 761. Ms. Arp seconded the motion. At a roll call vote, Mr. Colton, Ms. Arp, Mr. Eimers, Mr. Muller, and Mr. Kaiser voted aye. The motion carried. Mr. Colton moved to adopt Ordinance No. 761. Ms. Arp seconded the motion. At a roll call vote, Mr. Colton, Ms. Arp, Mr. Muller, Mr. Eimers, and Mr. Kaiser voted aye. The motion carried. REPORTS City Manager — Robert Strope Mr. Strope discussed the golf course contracts, status of golf professional, Chief of Police search, Arts & Humanities space issues, J-Ditch progress, and Water Treatment Plant status. City Planner — Lindley Kirkpatrick Mr. Kirkpatrick discussed the impact area negotiations, ice rink status, East West Loop, Source Water Protection Plan, and the status of Shore Lodge. Mr. Peckham and Ms. Coyle discussed the status of the skateboard park. Ms. Coyle discussed meeting with the McCall Improvement Committee and potential help for the skateboard park. Mr. Strope added that Donna Glenn is working to reestablish a Local Option Tax Committee. City Councilor — Marilyn Arp None. City Councilor — Allan Muller None. City Councilor — David Kaiser None. Page 4 of 5 March 14, 2002 City Council Minutes City Councilor — Kirk Eimers Mr. Eimers asked about renaming of the road and park. Mr. Strope responded and discussed that businesses were not supportive of changes due to cost concerns. City Councilor — Mayor Colton None. EXECUTIVE SESSION At 9:OOpm, Mr. Colton moved to go into executive session per Idaho Code 67-2345(1b) and (1 fl to consider pending litigation and a personnel matter. At a roll call vote, Mr. Eimers, Mr. Muller, Mr. Colton, Ms. Arp and Mr. Kaiser voted aye. The motion carried. The discussion concerned a personnel matter and pending litigation. Mr. Eimers moved to direct the City Attorney to finalize the contract with Mark Bottles LLC and authorize the Mayor to sign to auction and sell the LID #3 parcels owned by the City. Mr. Muller seconded the motion. At a roll call vote, Mr. Eimers, Mr. Muller, Ms. Arp, Mr. Colton, and Mr. Kaiser voted aye. The motion carried. ADJOURNMENT Without further business, Mr. Eimers moved to adjourn. Mr. Muller seconded the motion. All Council Members voted aye. The motion carried. The Council adjourned at 9:18pm. _os,,,,,,,,,,,,,, QQ *' A :� is L ac: ATTEST;' .'f *4, 9l O ••. 't'•. L. ID p*� ••• .44IIg��.,.ss - Ral• h Coltdn, Mayor Cathleen A. Koch, Finance Director/City Clerk Page 5 of 5 March 14, 2002 City Council Minutes