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Home My Public Portal AboutApril 4 2007 Regular Session • - Greencastle Board of Park Commissioners Minutes of the Regular Meeting April 4,2007 Present: President Leslie Hanson, Vice President Tim Trigg, Secretary Kara Thomas, Dr. John Hennette, Putnam County Library Ex-Officio Member Wes Wilson,and City Council Liaison Russ Evans Absent: Greencastle Community Schools Ex-Officio Member Barry Fisher Also Present: Mayor Nancy Michael,Joy Marley,Banner Graphic Reporter Adam Coates,Park Steward David Bault,Assistant Director Amanda Thom, and Parks&Recreation Director Rod Weinschenk Call to Order The evening's meeting was called to order at 7:35 p.m.on Wednesday, April 4,2007 by President L.Hanson in the City Council meeting room of Greencastle City Hall. Oath of Office Mayor N. Michael opened the meeting with the administration of the Oath of Office to Tim Trigg who agreed to another term on the Board of Park Commissioners. Public Input-None Minutes Director R.Weinschenk presented minutes from the regular board meeting held on Monday,February 12,2007. President L.Hanson noted that the reasons she requested a "Smoke-free"Parkfest program were for public health concerns and to promote healthy lifestyles and not personal reasons as listed in the minutes. She request that the minutes reflect the change. With the noted changes,the minutes were accepted on a motion from J.Hennette, second by T.Trigg. All Ayes. Finances Claims-Director R.Weinschenk presented a list of monthly claims against the department. On a motion by T.Trigg, second by K.Thomas, the claims were approved. All Ayes. Inquiries -The Board of Park Commissioners made the following inquiries in regards to fmances,with the City Clerk/Treasurer. 1. What monies back the Phase III budget line? 2. Will a separate line be created for the Land& Water Conservation Grant Big Walnut Community Park Project? 2007 Aquatics Season Special Requests Director R. Weinschenk presented a request from Gayle Hanson and the Summer Enrichment Program, in regards to a special request for aquatics lesson and open swim considerations. On a motion from K.Thomas, second by J.Hennette,the request was granted. All ayes. I 4/4/07 Minutes—page two Smoke Free Reauest Parkfest-President L.Hanson requested that her Smoke-free Parkfest program request2,2007. The board agreed to the be discussed at the next meeting,scheduled forMa y request. Council's Nan-Smoking Policy— J.Hennette asked if the City Council's policy would appeared that the City Council's policy wouldn't affect this policy. At that time,it appe address outdoor facilities. Old Business 1. People Pathways a. Phase I: Greencastle to Fillmore Trail—The fie a��t�g n fence30�stll s� need to be replaced due to a car accident. We which have been ordered from a local sawmill• artment will be replacing b. Phase II: BWSP Link Trail—Our maintenance thway from the Ace some of the missing little white posts along pa Hardware to Wal-Mart corner. c. Phase III: Albin Pond Trail Project an i, QEPI Contract—We are waiting for QEPI to complete Environmental Brownfield Phase II study on the Russell roper t ii. Owner's Permission�`Th�aany d owner has grantedpermission enter the property d. Phase IV: Campus Link Trail Project—We are still awaiting INDOT to release it's new protocol for hiring project consultants working projects funded by federal grants• for the contract from INDOT e. Safe Routes to School Grant—We are waiting a survey document before beginning any step of the project. We can prepare to gain quantitative information in regards to pedestrian and bicycle users to be distributed through the schools. f. Walking School Bus Program—Joy Marley discussed the Walking School Bus Program with the park board. update in regards to g. National Road Heritage Trail—J.Marley gave a quick the NRHT project and its inclusion of the Greencastle trail system. 2. Clearwaters Property a. Clean Up—D.Bault reported Joe Spiker _a sledding tlis hauled in some dirt, which was shaped along the hillside b. Park Sign—will be installed following the removal of the building. i. Rotary Club—Rotary Club will donate $1,500.00 to be used on a park sign for the corner. ii. FOTP—Friends of the Park has offered to purchase three blue spruce trees as a backdrop to the new sign. Mary's Ma 's Field Park—Director R.Weinschenk reported that Shrubworks has met with him and is set to begin the project. 4/04/07 Minutes—page three New Business Football Field -J.Hennette informed the board that a requested permission to use Bigsemi-pro football team has construct a football field on Walnut ofSp thee p for their homefield, and will the west end of park. Director's Re ort Assistant Director A.Thorn equested on the Easter Egg Hunts scheduled in the park this next week and that help is r Ad'ournment On a motion from T.Trigg,second by J.He A Ayes. nnette,the meeting was adjourned at$:25 p.m. Minutes respectfully submitted by: R derick M. ei Greencastle Parks & Recreation Greencastle Dir ion Department Minutes approved by: Les40idenE ' f". r, T. Tri(g�g, ce President ' 1 Sara Thomas, Secretary , Dr. John Hennette r►, eq ile rt' GREENCASTLE PARKS & RECREATION DEPARTMENT April 2007 ACCOUNTS PAYABLE VOUCHER DOCKET VENDOR DESCRIPTION AMOUNT ADT Security Services Alarm services 73.52 Black Lumber Co. BWSP—Lumber& drywall supplies 181.73 Bret Hurley Construction Robe-Ann Park water line repairs 135.00 Butler's L.P &Fertilizer Robe-Ann Park grass seed& straw 40.00 Clark's Lawn& Garden Lawnmower blades 380.56 Co-Alliance/Midland Coop Fuel 259.93 Don's Garage 1996 GMC pick up truck 186.88 Fastenal Nuts&bolts 16.90 Forest Commodities Tender Turf for playgrounds 955.00 Gold Medal Products Popcorn popper&duck pond game 1,628.96 Headley Hardware BWSP Water system supplies 19.49 Horizon Business Center Copy paper and pens 12.35 National City Bank Expenses: 862.38 Recreation Supplies 740.91 General Supplies 59.44 Travel & Training 62.03 Pat's Ace Hardware Facility maintenance supplies 198.60 Quill 2 time clocks & office supplies 742.96 �'`, Republic Services (RHS) Trash 85.11 Safety Solutions Uniforms- Steeled-toe shoes 412.00 Spear Corporation LMI pump repairs 145.16 Sturgeon Appraisal Services BWSP appraisal for LWCF Grant 700.00 USI Photo pouches, tags & straps w/clip 164.27 Wal-Mart Credit Card Black ink cartridges 59.88 Ward Environmental Consultants Phase I Study—Russell Properties 1,500.00 TOTAL GENERAL EXPENSES $7,262.18 PARK SPECIAL PROJECTS: PHASE III—ALBIN POND TRAIL PROJECT Civil Engineering Consultants Service Completed—Payment#12 3,200.00 Royal Title Services Phase III Title Searches 25.00 TOTAL PHASE III—ALBIN POND TRAIL PROJECT EXPENSES $3,225.00 TOTAL EXPENSES FOR THE MONTH $10,487.18 r ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s) and,except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$10,487.18 dated this 4th day of April, 2007. SIGNATURES OF GOVERNING BOARD Les' H son, nt Tim Trigg,M Pireside, sr 3/7i7'fl4l' 141'ie - Kara Thomas, Secretary Dr. John ennette U •