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Home My Public Portal AboutMay 2 2007 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Meeting May 2,2007 Present: President Leslie Hanson, Vice President Tim Trigg, Secretary Kara Thomas, Dr. John Hennette, Absent: Putnam County Library Ex-Officio Member Wes Wilson, City Council Liaison Russ Evans Greencastle Community Schools Ex-Officio Member Barry Fisher Also Present: Mayor Nancy Michael, Banner Graphic Reporter Adam Coates,Park Putnam County Library Ex-Officio Member Wes Wilson, and City Council Liaison Russ Evans,and Parks & Recreation Director Rod Weinschenk Call to Order The evening's meeting was called to order at 7:55 p.m. on Wednesday, April 4, 2007 by President L.Hanson in the City Council meeting room of Greencastle City Hall. Public Input-None Minutes April 4,2007-Director R.Weinschenk presented minutes from the regular board meeting held on April 4, 2007, which were accepted on a motion from K.Thomas, second by T.Trigg. All Ayes. March 7,2007- Director R.Weinschenk presented corrected minutes from the regular board meeting held on March 7, 2007 and needed new signatures. On a motion T.Trigg, second by K.Thomas the minutes were accepted. All Ayes. Finances Claims -Director R.Weinschenk presented a list of monthly claims against the department. On a motion by K.Thomas, second by T.Trigg, the claims were approved as presented. All Ayes. Board Duties Board President Leslie Hanson presented a synopsis of the Indiana State Statute in regards to the duties of the park board. 2007 Aquatics Season Special Requests Director R. Weinschenk presented a request from the Clay County YMCA in regards to summer usage of the Greencastle Aquatics Center. The park board didn't accept the proposal from the YMCA,but steered them toward the season pass schedule which would save the YMCA over a$1,000.00. Personnel Internship—Director R.Weinschenk presented a proposal from Taylor University for a summer internship position through the Greencastle Parks & Recreation Department. On r", a motion from T.Trigg, second by J.Hennette,the board accepted the proposal. All Ayes. • 5/02/07 Minutes—page two Summer Hires—Director R.Weinschenk presented a list of 2007 Seasonal Employee for the summer season. On a motion from J.Hennette, second by K.Thomas, the list was approved. All Ayes. Approval of Big Walnut Sports Park Maintenance Agreement Director R.Weinschenk presented a signed copy of the 2007 maintenance agreement for BWSP from the BWSP Board of Directors. The agreement is to maintain the private lands owned and operated by Big Walnut Sports Park Board for$12,500.00 and open it as a public park. On a motion from T.Trigg, second by K.Thomas, the board approved the contract. All Ayes. Consideration of request to make Parkfest 2007 a Smoke-Free event President L.Hanson reintroduced the request to establish a policy making the annual Parkfest concerts-in-the-park series a smoke-free event. She asked the board to move forward in promoting healthy lifestyles and wellness by passing a smoke-free policy for the 12 hours throughout the summer Parkfest is held in Robe-Ann Park. A letter from Ms. Erin Confer-Staggers, Co-President of the Greencastle Civic League was presented to the board which stated their appreciation in being asked their feelings on the policy. Ms. Confer-Stagger listed the goals of the Civic League and stressed they were not a political organization. The Civic League would follow a smoke free policy if set,however did not make the request in the letter(see attached letter). During discussion, T.Trigg stated he was in favor of a smoke-free ban and thought it was `✓ a good idea. Director R.Weinschenk stated he was not in favor of the policy and shared some e-mail information he received from other departments and cities in regards to policies limiting smoking in outdoor facilities. Mayor Nancy Michael was in attendance and stated that the board would have to discuss the policy and make a decision the entire board was comfortable with. She added she would not break a tie. Councilor Russ Evans stated he was in full support of the policy. Upon a call of the question, L.Hanson made the motion to make the 2007 Parkfest concert series a smoke-free event,with a second by T.Trigg. The motion died on a split vote: L.Hanson and T.Trigg in favor,K.Thomas and J.Hennette against. Mayor N.Michael abstained. Mayor N.Michael inquired into a possible compromise toward the split vote. J.Hennette stated that as an appointed member of the board,he wasn't comfortable passing this type of policy which would set a precedent that affected but didn't represent the 10,000 people in town. 5/02/07 Minutes—page three T.Trigg pointed out that we do have smoke-free programs and areas already in the park. L.Hanson asked if the board would reconsider their stand in compromise. There was no response. Old Business 1. People Pathways a. Phase I: Greencastle to Fillmore Trail—New fence posts have been ordered from a local sawmill to replace the fenceline at Co.Rd. 300 due to a car accident. b. Phase II: BWSP Link Trail—The little white posts along the pathway from the Ace Hardware to Wal-Mart corner have been replaced by our park maintenance crew. c. Phase III: Albin Pond Trail Project-QEPI Contract—QEPI has completed the Environmental Brownfield Phase II study with additional testing needed. We are awaiting the official written document pertaining to their findings of the Phase II study on the Russell property. d. Phase IV: Campus Link Trail Project—INDOT's new procedures for hiring project consultants has been released and as soon as we progress further on Phase III,we will put out the call for consultants. e. Safe Routes to School Grant—We are waiting for the contract from INDOT before beginning any step of the project. With the help of Joy Marley, survey documents went out through the schools in hopes of gathering quantitative information in regards to current and potential pedestrian and bicycle users. 2. Jaycee Park—Director R.Weinschenk mentioned soliciting proposals to help with beaver nuisance at Jaycee Park. 3. Mary's Field Park—L.Hanson requested that we begin next month's meeting with a tour of Mary's Field Park. New Business 1. Budget Finances—R.Weinschenk informed the group of the answers to their financial inquiries of the City Clerk/Treasurer: a. Inquiry: "What monies back the Phase III: Albin Pond Trail budget line?" Answer: EDIT Funding b. Inquiry: "Will a separate line be created for the Land& Water Conservation Grant Big Walnut Community Park Project?" Answer: No; it will be taken out of the "special projects"line in the general operations budget and backed by the department's "cash balance". 2. Lightning Detectors—Councilor R.Evans stated the prosecutor's office was going to purchase four portable lightning detectors, one for each of the users at Big Walnut Sports Park. They were purchased from Weathershop.com. Next Meetings Upcoming monthly board meetings have been scheduled for Wednesday evening,June 6th and Thursday evening,July 5 , 2007 at 7:30 p.m. in Greencastle City Hall. 5/02/07 Minutes—page four Adjournment On a motion from the board the meeting was adjourned at 9:26 p.m. All Ayes. � s v Minutes respectfully submitted by: Roderick M. Wemschenk,Director Greencastle Parks&Recreation Department Minutes approved by: Tim Trigg,N�e`Presig nt�� 1 Leslie Hanson,President Kara Thomas, Secretary Dr. John Hennette I GREENCASTLE PARKS & RECREATION DEPARTMENT '-` May 2007 ACCOUNTS PAYABLE VOUCHER DOCKET VENDOR DESCRIPTION AMOUNT ADT Security Services Alarm services 73.52 Allied Wholesale Electric Light bulbs and 9-volt battery 62.36 Baker's Septic Services Port-a-let Service 71.00 Banner Graphic Easter Egg Hunt Advertisements 255.96 Black Lumber Co. BWSP—2 x 4 lumber 7.77 Bright Futures Easter Egg Hunt prizes 30.00 Butler's L.P&Fertilizer Robe-Ann Park hay bale 4.00 Cintas First Aid& Safety First aid cabinet and supplies 16.08 Co-Alliance/Midland Coop Fuel 372.05 Derrick Ward, West Central Contr. BWSP—Repair garage door&wall 441.16 Forest Commodities Flower bed mulch 245.00 Greencastle Offset Printing Business cards&pool passes 398.00 Green's Electric Electric repair service 58.00 Joe Spiker Excavating Excavating water lines: 1,240.97 BWSP 193.25 H Robe-Ann Park 1,047.72 Headley Hardware Expenses: 114.43 HOP Technologies Greencastle Aquatics Center CC lines 508.98 Humphrey's Outdoor Power Repair parts for equipment 937.60 Lincoln Park Stone BWSP—Road rock 357.57 Most Dependable Fountains Repair parts for drinking fountains 184.00 Pat's Ace Hardware Facility maintenance supplies 20.55 Progressive Business Publications Foundation&Corporate Funding Report 240.00 Quill 2 time clocks&office supplies 742.96 Republic Services(RHS) Trash 10.00 State Chemical Trashliners&cleaners 889.20 Wal-Mart Credit Card Easter Egg Hunt&Mommy&Me supplies 88.77 TOTAL GENERAL EXPENSES $7,369.93 PARK NON-REVERTING SOFTBALL FUND Baker's Septic Services Port-a let Service 142.00 PepsiAmericas Drink product for resale 194.08 Tri-State Coca-Cola Bottling Co. Drink product for resale 229.00 TOTAL PK NR SOFTBALL EXPENSES $565.08 TOTAL EXPENSES FOR THE MONTH $7,935.01 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s)and,except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$7,935.01 dated this 2nd day of May 2007. SIGNATURES OF GOVERNING B ARD Leslie Hanson,President Tim(T\ri ; ' e Pr ddnt X Kara Thomas, Secretary Dr.John Henne e