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Home My Public Portal AboutJune 6 2007 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Meeting June 6,2007 Present: President Leslie Hanson, Vice President Tim Trigg, Secretary Kara Thomas, Dr. John Hennette, Putnam County Library Ex-Officio Member Wes Wilson Absent: City Council Liaison Russ Evans and Greencastle Community Schools Ex-Officio Member Barry Fisher Also Present: Ken Eitel, Lee Stewart, Marilyn Clearwaters, Banner Graphic Reporter Adam Coates, Park Intern Kyler Faust, Assistant Director Amanda Thorn, Park Maintenance Steward David Bault, and Parks & Recreation Director Rod Weinschenk Call to Order The evening's meeting was called to order at 7:30 p.m. on Wednesday, June 6, 2007 by President L.Hanson in the City Council meeting room of Greencastle City Hall. Public Input-None Minutes Director R.Weinschenk presented minutes from the regular board meeting held on Wednesday, May 2, 2007. Due to a"cut and paste error"both Wes Wilson and Russ Evans were reported as being"present" as well as"absent". It was noted that Wes Wilson wasn't in attendance and Russ Evans was at the meeting. Noting the corrections, the minutes were accepted on a motion from T.Trigg, second by K.Thomas. All Ayes. Finances Claims-Director R.Weinschenk presented a list of monthly claims against the department. On a motion by J.Hennette, second by K.Thomas, the claims were approved as presented. Ayes: J.Hennette, K.Thomas, L.Hanson; Nayes: None; Abstentions: T.Trigg. FY Budget—R.Weinschenk will prepare a budget request for upcoming 2008 Fiscal Year. 2007 Aquatics Season Special Requests—None C I's Pest Control—After some discussion and approval of the contract by the city attorney, the board approved hiring C.J.'s Pest Control to remove the beaver at Jaycee Park. Personnel: Summer Hires—Director R.Weinschenk presented a modified list with a few additions and deletions of 2007 Seasonal Employee for the summer season. On a motion from T.Trigg, second by K.Thomas, the list was approved. All Ayes. ASA District Commissioner—Director R.Weinschenk made a request to the board of park commissioners to serve in the position of District Commissioner with the Indiana Amateur Softball Association, the governing board of which our softball leagues belong. R.Weinschenk stated that this position would receive some funding, approximately$5.00 per team participating in the league. At the request of President L.Hanson, R.Weinschenk will discuss this proposal with the city attorney as well as ASA to ensure it is not a conflict of interest. R.Weinschenk will report back at the next meeting. Log Cabin Lee Stewart, Ken Eitel and Marilyn Clearwaters were in the audience to speak on the subject of a log cabin proposal from the Historical Preservation Society. L.Stewart made a request to the board to move to Robe-Ann Park a log cabin which is located south of Cloverdale. This historical cabin was constructed in the 1840's and used to belong to Jack Swope, a well known citizen of Putnam County. After some discussion and unsure of finances, the board requested a period of 30-days to investigate the possibility. Due to a time line issue with the landowner, L.Stewart will have to look for other locations to move the cabin. Old Business People Pathways a. Phase III: Albin Pond Trail Project-QEPI Contract—QEPI has completed the Environmental Brownfield Phase II study and additional testing has been ordered. We are awaiting the final written document pertaining to their return visit to the Russell property. b. Phase IV: Campus Link Trail Project—No change of status. c. Safe Routes to School Grant—No change of status. We are still awaiting the contract from INDOT, and survey documentation gathered by the schools, in regards to current and potential pedestrian and bicycle users. Next Meetings The next monthly board meeting has been scheduled for Thursday evening, July 5th, 2007 at 7:30 p.m. in Greencastle City Hall. Adjournment On a motion from the board the meeting was adjourned at 9:02 p.m. All Ayes. Minutes respectfully submitted by: Roderick M. Weinschenk, Director Greencastle Parks& Recreation Department Minutes approved by: sy /71."2"1-17 41 Leslie Hanson, President Tim Tri g VicePresiitden / J4077d4 K a Thomas, Secretary Dr. John ennette �� ' GREENCASTLE PARKS& RECREATION DEPARTMENT June 2007 ACCOUNTS PAYABLE VOUCHER DOCKET VENDOR DESCRIPTION AMOUNT ADT Security Services Alarm services&repairs 199.52 Baker's Septic Services Port-a-let Service 71.00 Black Lumber Co. BWSP—2 x 4 lumber 5.09 Cash Concrete Concrete product 139.25 Cintas First Aid& Safety Mats,rugs and first aid kit 330.00 City of Greencastle Postage 114.28 Co-Alliance/Midland Coop Gasoline&Diesel Fuel 1,304.27 Fastenal Tools 344.93 Forest Commodities Flower bed mulch 845.00 Greencastle Offset Printing Reminder cards 79.00 Hannum,Wagle& Cline Engineers L.W.C.F. Grant documents 4,600.00 Headley Hardware Facility maintenance expenses 492.80 Horizon Business Center Cash register rolls 16.77 Humphrey's Outdoor Power Repair parts for equipment 282.07 IKON Office supplies and equipment 1,247.79 Midwest Regional Turf Foundation Agency membership 100.00 National Recreation and Parks Assoc. Agency membership 510.00 Neal Tire&Auto Service Tire repair 13.95 ...., Obsidian Screen Graphics Aquatics staff uniform t-shirts 543.75 Oriental Trading Recreation—SPARK supplies 209.57 Pat's Ace Hardware Facility maintenance supplies 105.56 Pingleton Sawmill White oak fence post—Phase I trail 42.14 Quill Copy paper for recreation programs 952.32 Refuse Handling Service Trash—air conditioner 40.00 Republic Services(RHS) Trash 10.00 Rust Publishing, IN L.C. Easter advertisements 438.36 Shrubworks, Inc. Install Blue Spruce,purchase of River Birch 339.07 Spear Corporation Start up,pool supplies,chemicals, etc. 8,407.28 State Chemical Trashliners&cleaners 509.40 Ulrich Chemicals, Inc. Muratic Acid for pool, container deposit 670.94 Wabash Foodservice Food supplies for aquatics concessions 1,622.17 Wal-Mart Credit Card Cleaning Supplies 31.48 WorrellCorp Receipt books per State Board of Accounts 174.36 TOTAL GENERAL EXPENSES $24,792.12 PARK NON-REVERTING BASKETBALL FUND Collegiate Pacific Basketball goal for Westside Park $2,464.92 TOTAL PK NR BASKETBALL EXPENSES $2,464.92 PARK NON-REVERTING SOFTBALL FUND Baker's Septic Services Port-a-let Service 142.00 Coca-Cola Enterprises Coke products for resale 689.50 Collegiate Pacific Bleachers and freight 4,290.92 Darcy Hendershot Scorekeeper fees—3 games 18.00 Diana Love Umpire fees—3 games 54.00 Erin Sprinkle Refund—Overpayment of league fees 50.00 Indiana Amateur Softball Assoc. Mens,women&umpire registrations 268.00 Kyler Faust Scorekeeper fees—3 games 18.00 Jason Maziere Umpire fees—3 games 54.00 Jason Robertson Refund—overpayment of league fees 100.00 PepsiAmericas Drink product for resale 331.92 Quill 2 cash registers for concession stands 188.52 Sam's Club—Rockville Road Concession supplies 571.38 Tri-State Coca-Cola Bottling Co. Coke products for resale 689.50 Wabash Foodservice Food supplies for softball concessions 459.16 Wal-Mart Concession supplies 137.90 TOTAL PK NR SOFTBALL EXPENSES $8,062.80 PARK SPECIAL PROJECTS: PHASE III—ALBIN POND TRAIL PROJECT Newlin-Johnson Co., Inc. Land appraisal services—Phase III 1,350.00 TOTAL PARK SPECIAL PROJECTS: PHASE III PROJECT $1,350.00 GRAND TOTAL EXPENSE FOR THE MONTH $36,669.84 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 2 page(s)and,except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$36,669.84 dated this 6th day of June 2007. SIGNATURES OF GOVERNING BOARD Leslie' anson, President Tim Trigg,V ce Pre i nt ch K Thomas, Secretary Dr. John Iennette