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HomeMy Public PortalAboutCouncil Minutes 2002 04/25MINUTES McCall City Council Regular Meeting Thursday, April 25, 2002 Table of Contents Call to Order and Roll Call Public Comment Consent Agenda Minutes of April 11,2002 Invoice Approval List Dated April 22, 2002 Payroll Report for Pay Period Ending April 12, 2002 AB 01-82 MCPAWS Agreement AB 02-40 Art Roberts Dock Repair AB 02-42 Motorcycle Awareness AB 02-43 Community Roundtable Business AB 02-36 AB 02-37 AB 02-38 AB 02-39 AB 02-41 Ice Rink Dust Abatement Project 2002 Chip Seal Project 2002 Four Corners Beautification Project Partnership with School District Reports Executive Session Adjournment Page I of 6 April 25, 2002 City Council Minutes Mayor Colton called the regular meeting of the McCall City Council to order at 7:00pm. Mr. Muller, Mr. Colton, and Mr. Kaiser answered roll call. A quorum was present. City staff members present were Attorney Susan Buxton, City Manager Robert Strope and Finance Director/City Clerk Cathleen Koch. The Mayor called for public comment. Dean Martens provided a letter to the City Council Members. He voiced his concerns about the Recreation Advisory Committee hearing about the partnership with the school district for a new Recreation Director just 2 days before the City Council Meeting. His letter was read to the City Council Members and is in the record. Minutes of April 11, 2002 Invoice Approval List Dated April 22, 2002 Payroll Report for Pay Period Ending April 12, 2002 AB 01-82 MCPAWS Agreement AB 02-40 Art Roberts Dock Repair AB 02-42 Motorcycle Awareness AB 02-43 Community Roundtable Mr. Strope noted that the Community Roundtable has tentatively been set for May 16th at 7 pm at the Super 8. Mr. Colton moved to approve the Consent Agenda. Mr. Kaiser seconded the motion. All Council Members voted aye. The motion carried. AB02-36 Ice Rink Mr. Strope pointed out that he and some of the staff members have differing opinions on the Ice Rink Project. Mr. Strope believes that the City should provide support for this Page 2 of 6 April 25, 2002 City Council Minutes project because, from the beginning, it has been a partnership between the City and the Sabala Foundation. Mr. Muller said that he's in favor of the project, but he thinks the City should only donate $35,000. He hasn't had enough time to explore the decision any further. He also mentioned that the City is required to complete I&l projects. He said the Syringa Project is very important for I&l reduction. Mr. Strope mentioned that the City has already completed $80,000 worth of I&l reduction to meet the commitment made to DEQ. Mr. Colton pointed out that the City would be committing 3 years of franchise fees to bury cables for the Ice Rink Project, which is what the money was intended for. Mr. Kaiser is also in support of the project. He doesn't have a problem using the Syringa Project money or the 2002 franchise fees on the Ice Rink Project. Council discussed whether the franchise fee money should be reserved for the Four Corners Project. Ron Sabala said he respects Council's position. He mentioned that he just received the City's recommendation today from Idaho Power to review. He reviewed the value of all the items the City gave to the project. He said he could only say the City really gave $16,400, not $563,000 worth of contributions as presented in Mr. Kirkpatrick's report. He asked what was wrong with the precedent that might be set by giving assistance in infrastructure costs for a $5 to $6 million project for the community. Mr. Sabala gave an update on why the project is not built yet. He mentioned that since September 11th, people's priorities have changed. That has made it difficult to raise money for the project. Mr. Kaiser moved to approve the expenditure of $62,305 Streets Budget funds budgeted for the Syringa Project to support the storm drain portion of the Ice Rink and Event Center Project as described and approve the use of the current fiscal year's Idaho Power Franchise Fees as payment to the Sabala Foundation for the electrical work as described. Mr. Colton seconded the motion. Two Council Members voted aye. One Council Member abstained. The motion carried. AB 02-37 Dust Abatement Project 2002 Mr. Keating received one bid, which has been reviewed. It is a good bid. Mr. Colton moved to award the dust abatement bid to Dust Abatement and authorize the Mayor to sign the contract. Mr. Kaiser seconded the motion. At a roll call vote, Mr. Colton, Mr. Kaiser, and Mr. Muller voted aye. The motion carried. Page 3 of 6 April 25, 2002 City Council Minutes AB 02-38 Chip Seal Project 2002 Mr. Keating received two bids and recommended awarding the bid to Emery, Inc. for $40192.32 and use the additional funds for dust abatement. Mr. Muller moved to award bid to Emery, Inc. for $40,192.32 and authorize the Mayor to sign the contract. Mr. Kaiser seconded the motion. At a roll call vote, Mr. Muller, Mr. Kaiser, and Mr. Colton voted aye. The motion carried. AB 02-39 Four Corners Beautification Project Mr. Kirkpatrick said the Four Corners Beautification Project was funded almost a year ago by a grant application that was submitted. The project involves landscaping, decorative fencing, crosswalks, and other streetscape improvements at the Third Street/Deinhard Lane intersection. The total budget is $668,924. lTD has committed $500,000 from the TEA-21 Enhancement program. A local match of $169,000 will be provided: $20,000 from the South Corridor Task Force, $50,000 from the City, $3,300 other private contributions, approx. $52,000 of airport land, and $43,000 of City Engineering. The attached State/Local Agreement is the first step of the project. $3,000 of the City's cash match is required at the time the Agreement is executed, lTD has programmed engineering funds in FY02 and FY03, and construction funding in FY04. Mr. Colton moved to adopt Resolution 02-6 and authorize the Mayor to sign. Mr. Muller seconded the motion. At a roll call vote, Mr. Colton, Mr. Muller, and Mr. Kaiser voted aye. The motion carried. AB 02-41 Partnership with School District Mr. Strope said that about 6 months ago he discussed the combined postion for the Recreation Director with Gale Hogan. When he met with the Recreation Advisory Committee, they said they weren't ready to make a decision. Mr. Strope decided to table the agenda bill. He has moved forward to look for a Recreation Director for the City with the help of the Recreation Advisory Committee. The Chair of the committee did say he thinks the idea of a combined position has merit. Mr. Strope mentioned that both the City Recreation Director and the High School Athletic Director have expressed the need for an administrative assistant. Page 4 of 6 April 25, 2002 City Council Minutes City Manager- Robert Strope Mr. Strope signed a change order to decrease the contract price $26,000 on the Water Treatment Plant Project. Ralph Appa, Chief of Police, will be here on April 29, 2002. Michael Buss, Golf Professional, showed up on Sunday. The course will probably open on May 24, 2002. There will be a public hearing on fees May 9, 2002. City Attorney - Susan Buxton None. Finance Director/City Clerk - Cathleen Koch Ms. Koch mentioned that the AIC Conference is the week of the second Council meeting in June. Council discussed whether there should be one or two meeting in June. The preliminary decision was to have one meeting on June 13, 2002. Community Development Director- Lindley Kirkpatrick Mr. Kirkpatrick explained that the public hearing for the high school sign will have to be redone. The tape recorder did not work. A transcribable record is required. City Councilor - Allan Muller None. City Councilor- David Kaiser None. City Councilor - Mayor Colton None. At 8:25pm, Mr. Colton moved to go into executive session per Idaho Code 67- 2345(lf) to consider pending litigation. Mr. Kaiser seconded the motion. At a roll call vote, Mr. Muller, Mr. Colton, and Mr. Kaiser voted aye. The motion carried. Page 5 of 6 April 25, 2002 City Council Minutes The discussion concerned pending litigation. At 8:50pm, Mr. Colton moved to come out of executive session. Mr. Muller seconded the motion. At a roll call vote, Mr. Muller, Mr. Colton, and Mr. Kaiser voted aye. The motion carried. Mr. Colton moved to give Ms. Koch and Ms. Buxton the authority to negotiate tax refunds with the County Commissioners. Mr. Muller seconded the motion. At a roll call vote, Mr. Muller, Mr. Colton, and Mr. Kaiser voted aye. The motion carried. Without further business, Mr. Colton moved to adjourn. motion. Ail Council Members voted aye. The motion adjourned at 8:50pm. ATTEST: Mr. Kaiser seconded the carried. The Council Raipi~ C~ton, M~yor C'athl~"~n A. ~,(~h,-C-inance Direc[odCi[y Clerk Page 6 of 6 April 25, 2002 City Council Minutes