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Home My Public Portal AboutJuly 9 2007 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Meeting July 9, 2007 Present: President Leslie Hanson, Vice President Tim Trigg, Secretary Kara Thomas, Dr. John Hennette, Absent: Putnam County Library Ex-Officio Member Wes Wilson, City Council Liaison Russ Evans and Greencastle Community Schools Ex-Officio Member Barry Fisher Also Present: Brenda Skates, Tonya Spencer, Bruce Cooper, Cole Pohlar, Brian Pohlar with Hannum, Wagle& Cline, Banner Graphic Reporter Adam Coates, and Parks& Recreation Director Rod Weinschenk Call to Order The evening's meeting was called to order at 8:10 p.m. on Monday, July 9, 2007 by President L.Hanson in the City Council meeting room of Greencastle City Hall. It should be noted that the meeting was moved from its regular scheduled night, due to lack of quorum. Public Input 1. Jobi's Fight For Life- Tonya Spencer discussed Jobi's Fight For Life Fundraiser that she will be holding on Saturday, September 15, 2007 in Robe-Ann Park. She discussed the details of the event which will consist of a motorcycle Poker Run, Walk-A-Thon, Blair Carmon and the Belleview Boys concert, motorcycle and car show, Lovely Lady Riders Modeling Show followed by a live band concert. She requested free shelter rental and approval for the live band shows. Director R.Weinschenk inquired about the LLR Modeling Show being held in a municipal park setting and asked for reassurance that it would be a family oriented activity. Ms. Spencer reassured the board that the modeling show would be appropriate for all ages. On a motion from T.Trigg, second by J.Hennette, approval was given to hold the • event in Robe-Ann Park. The shelter fee was waived. All Ayes. 2. 4-H Fair Parade Food Booth— r-0 tir 3 t5 od booth in Mary Rogers Field Park, located next to city hall,during the 4-H Fae the request to set up a ir Parade as a fundraiser for Family Youth Development Program. Chicken and BBQ ribs will be served beginning at around 5:00 p.m. and selling during the parade. On a motion from J.Hennette, second by K.Thomas, the request was approved. All Ayes. 3. National Night Out—President L.Hanson inquired about the National Night Out activities scheduled for Robe-Ann Park on Tuesday evening, August 8, 2007. Director R.Weinschenk informed the board that the program is being co-sponsored by the department and will consist of bringing a number of law enforcement and emergency agencies together in setting to promote a positive evening of fun-filled activities. The Greencastle Aquatics Center will be open free of charge that evening, with fun activities for all. • 7-9-07 Minutes—page two U Park Improvement Projects Director R.Weinschenk requested to take things a little out of order, since Brian Pohiar with Hannum, Wagle& Cline was in the audience to discuss two improvement projects for Big Walnut Sports Park. The plans for the Land&Water Conservation Fund Grant were discussed, followed by plans to construct a drive to the Bob Flanigan Bandshell in Robe-Ann Park. Both sets are coming along and will should be complete in August. Minutes Director R.Weinschenk presented minutes from the regular board meeting held on Wednesday, June6, 2007. The minutes were accepted on a motion from K.Thomas, second by T.Trigg. All Ayes. Finances Claims-Director R.Weinschenk presented a list of monthly claims against the department. On a motion by T.Trigg, second by J.Hennette the claims were approved. All Ayes. Budget—The board had short discussion in regards to the budget and that presentation to the council is expected. Personnel—District ASA Commissioner Director R.Weinschenk gave a follow-up presentation in regards to him serving as the ASA District Commissioner. He would be responsible for registering teams and umpires through Indiana Amateur Softball Association. Part of the fees paid by teams and umpires registered would remain in the department. He informed the board that he had discussed it with City Attorney Laurie Hardwick and has a list of other park directors who hold the same position throughout the state. The board approved his request on motion by T.Trigg, second by J.Hennette. All Ayes. Old Business 1. People Pathways a. Phase HI: Albin Pond Trail Project- QEPI Contract—QEPI has completed the second Environmental Brownfield Phase II study and we are awaiting the final written document for the Russell property. b. Phase IV: Campus Link Trail Project—No change of status. c. Safe Routes to School Grant—No change of status. We are still awaiting the contract from INDOT, and survey documentation gathered by the schools, in regards to current and potential pedestrian and bicycle users. 2. Log Cabin —Director R.Weinschenk reported that per the Banner Graphic the log cabin that Lee Stewart, Ken Eitel and Marilyn Clearwaters discussed at the June meeting was accepted and will be constructed in Cloverdale's municipal park. 3. Lightning Detectors—Four lightning detectors were received from Officer Epple of the Greencastle Police Department. They will be used at 1) Greencastle Aquatics Center, 2)Robe-Ann Park softball field, 3)BWSP adult softball field concession stand, and the 4)parks& recreation department administrative office. 1 7-09-07 Minutes—page three 4. R Brooke Cash Memorial Softball Fund—On Saturday, July 7, R.Brooke Cash was killed in a motorcycle accident. He was an avid softball fan playing in both the Men's and Coed Softball Programs offered by the Greencastle Parks& Recreation Department. His family has listed the Greencastle Parks&Recreation Department's ASA softball program as the recipient of all memorial funds. City Clerk& Treasurer Theresa Glenn will set up a special line in the Park Non-Reverting Softball Fund. Next Meetings The next monthly board meeting has been scheduled for Wednesday evening, August 1, 2007 at 7:30 p.m. in Greencastle City Hall. Adjournment On a motion from the board the meeting was adjourned at 9:20 p.m. All Ayes. Minutes respectfully submitted by: Ro erick M. 'nschenk, Director Greencastle Parks& Recreation Department �-. Minutes approved by: Les ins() , Presi ent Tim Trigg, \LiePresident L Kara Thomas, Secretary Dr. John Hennette • 'I . GREENCASTLE PARKS& RECREATION DEPARTMENT e--' July 2007 ACCOUNTS PAYABLE VOUCHER DOCKET VENDOR DESCRIPTION AMOUNT AA Huber& Sons Plumbing repairs at Aquatics Center 2,950.24 ADT Security Services Alarm services& repairs 161.56 American Red Cross Updated Lifeguard Training Manual 34.99 Baker's Septic Services Port-a-let Service 71.00 B &R Fire Protection Co., Inc. Service hood system aquatics concessions 471.00 Banner Graphic Advertisements 182.40 Black Lumber Co. BWSP-2 x 4 lumber 266.73 Butler's L.P. & Fertilizer Straw for grass seed Cintas First Aid & Safety7. Floor mats& first aid supplies 57.80 0 Co-Alliance/Midland Coop Gasoline&Diesel Fuel 944.99 D& S Tree Service Removal of 2 dead trees 1,300.00 Don's Garage, Inc. Repair park vehicles 751.83 Fastenal Tools Forest Commodities 8.95 Flower bed mulch 238.00 GE Capital Information Ikon copier contract 1st annual payment 836.52 Greencastle Automotive Supply Pickup truck parts 35.36 Greencastle Offset Printing Reminder cards 106.00 Hannum, Wagle& Cline Engineers L.W.C.F. Grant documents 5,175.00 Headley Hardware Facility maintenance expenses 480.39 rm Horizon Business Center Timecards 18.19 HP Products Toilet paper (O°S. Q 1 Humphrey's Outdoor Power Repair parts for equipment 886.22 IKON Office supplies and equipment 372.00 Joe Spiker Excavating, Inc. Clearwaters building&repair water lines 3,473.00 Kastaway Swimwear Lifeguard uniforms suits 1,012.99 Lincoln Park Stone, Inc. Road rock 172.81 Menard's-Terra Haute Emerald Palace playground repairs 345.50 National City-Visa Recreation& facility maint. supplies 106.72 Neal Tire& Auto Service Tire repair 91.20 Oriental Trading Recreation Supplies 615.40 Pat's Ace Hardware Facility maintenance supplies 250.30 Pepsi Americas Concession supplies 819.68 Prairie Farms Dairy, Inc. Ice Cream for concession stand 146.24 Quality Environmental Professionals, Inc. Lot 30& 31 Phase II study 4,205.00 Republic Services (RHS) Trash 46.04 RP Construction II, Inc. Paint aquatic center eaves 3,650.00 Spear Corporation Stinger pool vac& filter repairs 3,480.64 State Chemical Cleaning supplies 499,50 Ulrich Chemicals, Inc. Muratic Acid for pool, container deposit 135.00 Wabash Foodservice Food supplies for aquatics concessions 116.61 Wal-Mart Credit Card Supplies 776.39 r1 Wiemuth& Sons Co., Inc. Candy& Slush machine repairs 761.92 Wright Implement Co., Inc. BWSP—Repair parts for gator 41.37 TOTAL GENERAL EXPENSES $3 5I '- .3�J PARK NON-REVERTING SOFTBALL FUND Baker's Septic Services Port-a-let Service 142.00 Cox Electrical Contactors, Inc. BWSP -Replaced electrical panels 3,642.05 Bill Lady Umpire fees 414.00 Dan Stevens Umpire fees 54.00 Darcy Hendershot Scorekeeper fees 174.00 Diana Love Umpire fees 108.00 Janie Briones Umpire fees 108.00 Jason Meziere Umpire fees 180.00 Kyler Faust Scorekeeper fees 18.00 Jason Maziere Umpire fees 54.00 PepsiAmericas Drink product for resale 559.44 Prairie Farms Dairy, Inc. Ice Cream for concession stand 103.04 Sam's Club Concession supplies 521.88 Stephanie Russell Scorekeeper fees 144.00 Wabash Foodservice Food supplies for softball concessions 44.40 Wal-Mart Concession supplies 59.21 Wayne Tharp Umpire fees 198.00 TOTAL PK NR SOFTBALL EXPENSES $6,344.02 GRAND TOTAL EXPENSE FOR THE MONTH $4„.....1049:34?) S 45 Alo, ....-- ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 2 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$43,049.39 dated this 9th day of July 2007. SIGNATURES OF GOVERNING BOARD . \ FA / Leslie Hanson, President Tim Trigg, Vi'e President i /467 . ,, i ,i/ Q ., , K a Thomas, Secretary Dr. John Hennette V