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HomeMy Public PortalAboutCouncil Minutes 2002 05/09MINUTES McCall City Council Regular Meeting Thursday, May 9, 2002 Table of Contents Call to Order and Roll Call Public Comment Public Hearing AB 02-45 Police Department Fee Schedule Resolution No. 02-09 AB 02-47 Golf Fees Resolution No. 02-07 AB 02-52 Library Fees Resolution No. 02-08 AB 02-53 Right of Way Fees Ordinance No. 753 & Resolution No. 02-11 AB 02-54 Business License Fees Ordinance No. 763 & Resolution No. 02-10 Business AB 02-49 Lease Assignment Consent Agenda Minutes of April 25, 2002 Invoice Approval List Dated May 3, 2002 Payroll Report for Pay Period Ending April 26, 2002 AB 02-44 Industrial Park Grading and Paving AB 02-48 (LSTA) Grant for Consortium Development AB 02-51 VALUED Appointment AB 02-55 New Recreation Advisory Member Change Order No. 1 Dock Replacement Project Business AB 02-23 Impact Area Negotiations AB 02-50 AIC Voting Delegate Reports Executive Session Adjournment Page 1 of 8 May 9, 2002 City Council Minutes CALL TO ORDER AND ROLL CALL Mayor Colton called the regular meeting of the McCall City Council to order at 7:OOpm. Ms. Arp, Mr. Muller, Mr. Colton, Mr. Eimers, and Mr. Kaiser answered roll call. A quorum was present. City staff members present were Attorney Susan Buxton, City Manager Robert Strope and Finance Director/City Clerk Cathleen Koch. Mr. Strope revised the recommended action on AB 02-49 Lease Assignment. PUBLIC COMMENT The Mayor called for public comment. There was none. PUBLIC HEARING AB 02-45 Police Department Fee Schedule Resolution No. 02-09 Mayor Colton opened the public hearing at 7:05pm. Mr. Strope explained the need to capture fees in resolution form. Some of the fees being used were not in resolution form. Mr. Muller asked how the City would enforce the annual kennel fee license. Mr. Strope mentioned some ideas that Chief Appa has on how to handle code enforcement. Mr. Muller moved to adopt Resolution No. 02-09 and authorize the Mayor to sign. Mr. Eimers seconded the motion. At a roll call vote, Mr. Muller, Mr. Eimers, Mr. Colton, Ms. Arp, and Mr. Kaiser voted aye. The motion carried. Mayor Colton closed the public hearing at 7:11 pm. AB 02-47 Golf Fees Resolution No. 02-07 Mr. Strope explained that the Golf Course Advisory Committee recommended making changes to some of the hours that fees were applicable. Mayor Colton opened the public hearing at 7:15pm. No testimony was given by the public. Page 2 of 8 May 9, 2002 City Council Minutes Mayor Colton closed the public hearing at 7:17pm. Mr. Muller pointed out that fees have gone up 11 % since last season. Total rounds of golf played went down, but revenue increased last year. Mr. Muller explained out that at some point the "law of diminishing returns" will apply and some people may not be willing to pay the increased prices. Mr. Muller asked if the City could refinance some of the debt at lower interest rates. Mr. Strope said staff is working with Floyd Ayers on refinancing. Albert Carlsen mentioned that some people will start golfing at the other golf course. Mr. Eimers asked if all Golf Course mail is still going to the old golf pro. Mr. Strope said the City has written a letter to his attorney to request all mail be forwarded to the City. Dean Martens pointed out that the weather did not effect season pass sales in past years. Richard Gorzline, an employee at Brundage Mountain, believes that lowering the cost of passes may increase revenues. He also pointed out that there aren't any signs to the Golf Course and that the phone number listed to the Golf Course rings to the maintenance shop during the off season where they are not familiar with the Golf Course operations. Ms. Arp moved to adopt Resolution No. 02-07 with the amendments and authorize the Mayor to sign. Mr. Kaiser seconded the motion. At a roll call vote, Ms. Arp, Mr. Kaiser, Mr. Colton, Mr. Muller, and Mr. Eimers voted aye. The motion carried. AB 02-52 Library Fees Resolution No. 02-08 Ms. Arp asked whether the $20 non-resident fee was equivalent to what a tax payer would pay. Ms. Kantola and Ms. Koch said they would calculate the amount to determine whether or not it is equivalent to property taxes. Mayor Colton opened the public hearing at 7:42pm. Mayor Colton closed the public hearing at 7:43pm. Mr. Colton moved to adopt Resolution No. 02-08 and authorize the Mayor to sign. Ms. Arp seconded the motion. At a roll call vote, Mr. Colton, Ms. Arp, Mr. Kaiser, Mr. Muller, and Mr. Eimers voted aye. The motion carried. AB 02-53 Right of Way Fees Ordinance No. 753 & Resolution No. 02-11 Mr. Keating explained that McCall City Code currently sets right of way permit fees by ordinance and requires applications to be made to the City Clerk. The changes to the ordinance will allow Council to set the fees by resolution and the application to be Page 3 of 8 May 9, 2002 City Council Minutes submitted directly to the Director of Public Works. The fees set by resolution will cover time and administration costs. Mayor Colton opened the public hearing at 7:44pm. Mayor Colton closed the public hearing at 7:45pm. Mr. Colton moved to suspend the rules, read by title only, one time only Ordinance No. 753. Ms. Arp seconded the motion. At a roll call vote, Mr. Colton, Ms. Arp, Mr. Kaiser, Mr. Muller, and Mr. Eimers voted aye. The motion carried. Ms. Arp moved to adopt Ordinance 753. Mr. Colton seconded the motion. At a roll call vote, Ms. Arp, Mr. Colton, Mr. Kaiser, Mr. Muller, and Mr. Eimers voted aye. The motion carried. Mr. Colton moved to adopt Resolution No. 02-11 and authorize the Mayor to sign. Mr. Kaiser seconded the motion. At a roll call vote, Mr. Colton, Mr. Kaiser, Ms. Arp, Mr. Muller, and Mr. Eimers voted aye. The motion carried. AB 02-54 Business License Fees Ordinance No. 763 & Resolution No. 02-10 Ms. Koch explained that the current business license fees do not cover administration costs after the initial licensing. The proposed amendment to the ordinance and resolution would cover some of the administrative costs associated with renewing licenses. Ms. Arp asked whether the licensing fee had been published in the newspaper. Ms. Koch said that the actual fee had not been published. Mr. Strope pointed out that the notice did state the fee would exceed a 5% increase. Mr. Kaiser asked whether or not the license list was being provided to the Fire and Police Departments. Ms. Koch stated that both departments obtain the information as necessary. Ms. Arp said if the purpose is for them to have access, then the list needs to be copied and given to both departments. The public hearing was continued to the next meeting. Council directed staff to publish an additional notice in the paper. BUSINESS AB 02-49 Lease Assignment Ms. Buxton requested Council revise the Consent Agreements for the lease assignments to incorporate her revisions. Page 4 of 8 May 9, 2002 City Council Minutes Mr. Colton moved to approve the two consents to assign leases as amended and authorize the mayor to sign. Mr. Eimers seconded the motion. At a roll call vote, Mr. Colton, Mr. Eimers, Ms. Arp, Mr. Muller, and Mr. Colton voted aye. The motion carried. CONSENT AGENDA Minutes of April 25, 2002 Invoice Approval List Dated May 3, 2002 Payroll Report for Pay Period Ending April 26, 2002 AB 02-44 Industrial Park Grading and Paving AB 02-48 (LSTA) Grant for Consortium Development AB 02-49 Lease Assignment AB 02-51 VALUED Appointment AB 02-55 New Recreation Advisory Member Change Order No. 1 Dock Replacement Project AB 02-49 Lease Assignment was moved to the Business section of the agenda. Mr. Strope mentioned that two changes had been made to the April 25, 2002 minutes. Mr. Eimers moved to approve the Consent Agenda. Ms. Arp seconded the motion. All Council members voted aye. The motion carried. BUSINESS AB 02-23 Impact Area Negotiations Mr. Kirkpatrick handed out a letter written by Ms. Buxton. Mr. Kirkpatrick explained that the first issue is that impact area residents must serve on the City Planning and Zoning Commission. City code must be amended to comply with state code. The second issue is the Impact Area Agreement. Ms. Buxton's letter identifies how the County's proposal is contrary to Idaho Code. The City can continue to negotiate with the County or begin the `committee of nine' process. Mr. Muller move to direct staff to prepare an amendment to City Code Title 3, Chapter 1, to comply with Idaho Code 67-6526(g) to require that 2 impact area residents and 3 city residents be appointed to the City Planning and Zoning Commission. Mr. Eimers seconded the motion. All Council Members voted aye. The motion carried. Page 5 of 8 May 9, 2002 City Council Minutes Mr. Eimers moved to notify the County Commissioners of the City Council's intent to begin the `committee of nine' process, as allowed by Idaho Code 67- 6526(b), and designate Mr. Muller, Mr. Colton and Mr. Eimers as the City's representatives. Mr. Colton seconded the motion. All Council members voted aye. The motion carried. AB 02-50 AIC Voting Delegate Mr. Eimers moved to designate Ms. Arp to be the voting delegate for the 2002 AIC Annual Conference. Mr. Muller seconded the motion. All Council members voted aye. The motion carried. REPORTS City Manager — Robert Strope None. City Attorney — Susan Buxton Ms. Buxton gave an update on the property tax issue with the County. She explained that the County can't levy or collect property taxes from the City. Finance Director/City Clerk — Cathleen Koch None. City Councilor — Marilyn Arp Ms. Arp requested staff to look at the signs posted around town. Ms. Arp said she thought the City was going to put out an RFP for new auditors. Mr. Eimers disagreed that the City should put out an RFP. Council directed staff to add a discussion item to the agenda for the next Council meeting. Mr. Colton mentioned that he'd also like to look at engineers or attorneys. Mr. Strope recommended that if Council is considering an RFP, that new auditors should begin at the conclusion of the coming audit. He also said that discussions have been held at the staff level concerning engineers and attorneys. The City has far too many projects going on to support an in-house engineer or attorney. City Councilor — Allan Muller Mr. Muller asked for an accounting of Holladay Engineering costs. Page 6 of 8 May 9, 2002 City Council Minutes City Councilor — David Kaiser None. City Councilor — Kirk Eimers Mr. Eimers asked how the City was doing on eliminating compensatory time. Mr. Strope said we have an ongoing debate regarding the comp time issue. We need to further explore with the department heads and City Council. Mr. Eimers mentioned that we incur additional overtime when taking comp time. Mr. Eimers asked about the PLRWSD correspondence received. Mr. Strope explained that the correspondence was directly related to the facilities plan. The sewer district does not think they should fund the costs associated with the facilities plan. Mr. Strope said he spoke to Mr. Wagner who pointed out that when he was interviewed jointly by the City and PLRWSD when he contracted for the facilities plan. Mr. Strope also mentioned that he has not completed his work on the growth issue PLRWSD is addressing. Mr. Killen's letter of October 1999 does address the fact that PLRWSD is responsible for construction and design work. The other issue surrounds the management transfer costs. The City and PLRWSD has not been able to agree on the management transfer amount. Mr. Eimers requested a status update on the Water Treatment Plant. Mr. Strope said it's going well. The project is on budget and ahead of schedule. Mr. Eimers asked for an update on the Convention Center. Mr. Kirkpatrick said another grant opportunity has been identified. He was under the impression that the grant would reimburse costs already incurred. A new agreement will be signed with the contractor to try and begin the study in June. Mr. Eimers asked what the status was with the Recreation Director position. Mr. Strope said the City is searching for a new director. The Recreation Committee is assisting with the selection of a Recreation Director. City Councilor — Mayor Colton None. EXECUTIVE SESSION At 9:07pm, Mr. Colton moved to go into executive session per Idaho Code 67- 2345(1fl to consider pending litigation. Mr. Kaiser seconded the motion. At a roll call vote, Mr. Muller, Mr. Eimers, Mr. Colton, Ms. Arp and Mr. Kaiser voted aye. The motion carried. Page 7 of 8 May 9, 2002 City Council Minutes The discussion concerned pending litigation. At 9:35pm, Mr. Colton moved to come out of executive session. Mr. Eimers seconded the motion. At a roll call vote, Mr. Muller, Mr. Eimers, Mr. Colton, Ms. Arp and Mr. Kaiser voted aye. The motion carried. ADJOURNMENT Without further business, Mr. Colton moved to adjourn. Mr. Eimers seconded the motion. All Council Members voted aye. The motion carried. The Council adjourned at 9:35pm. ' 4••`,1JlcCAL ''•,• d •. ak It : u SEAL 10 • * •: ATTEST: NN.•••ft.O�.o LL I9...# .bUupN• Cat een A. och, Finance Director/City Clerk olton, Mayor Page 8 of 8 May 9, 2002 City Council Minutes