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Home My Public Portal AboutAugust 1 2007 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Meeting August 1,2007 Present: President Leslie Hanson,Vice President Tim Trigg, and Secretary Kara Thomas and City Council Liaison Russ Evans Absent: Dr. John Hennette,Putnam County Library Ex-Officio Member Wes Wilson, and Greencastle Community Schools Ex-Officio Member Barry Fisher Also Present: Mark Miller, Friends of the Park: People Pathways Chair Joy Marley, Park Maintenance Steward David Bault,Assistant Director Amanda Thom,Banner Graphic Reporter Adam Coates, and Parks&Recreation Director Rod Weinschenk Call to Order The evening's meeting was called to order at 7:35 p.m. on Wednesday,August 1,2007 by President L.Hanson in the City Council meeting room of Greencastle City Hall. Minutes Director R.Weinschenk presented minutes from the regular board meeting held on Monday, July 9,2007. A correction was noted that Brenda Scales presented the 4-H Fair Parade food booth presentation,not Bruce Cooper. The minutes were accepted on a motion from K.Thomas, second by T.Trigg. All Ayes. Public Input 1. Jobi's Fight For Life-Tonya Spencer gave an update in regards to a possible softball tournament that may be held during the Jobi's Fight For Life Fundraiser scheduled for Saturday, September 15, 2007 in Robe-Ann Park. A reduction in fees was authorized for the tournament,on a motion from K.Thomas, second by T.Trigg. All Ayes. 2. Sandblast 2007—Mark Miller presented program that will be organized by Stan Lovins, Sandlot Ministries out of Danville, IN. The program will host a number of team and individual sports, as well as stage entertainment that will be open to everyone. The event is scheduled for Saturday, October 13,2007 and will be held in Robe-Ann Park. On a motion from K.Thomas, second by T.Trigg,the program was approved. All Ayes. 3. 5K Wellness Walk—Joy Marley,Friends of the Park: People Pathways Chair requested use of the BWSP Loop Trail on Saturday, September 29, for a wellness walk organized as part of the health fair. On a motion from K.Thomas, second by T.Trigg,the program was approved. All Ayes. Jaycee Park Dam Director R.Weinschenk informed the board that the overflow pipe at Jaycee Park has received some erosion,possibly due to a"blow out"or hole in the pipe. He requested permission to seek estimates from Civil Engineering Consultants to supervise repairs to the Jaycee Park dam. Finances Claims-Director R.Weinschenk presented a list of monthly claims against the department. On a motion by K.Thomas, second by T.Trigg,the claims were approved. �.. All Ayes. Budget—Director R.Weinschenk presented to the board a copy of the budget to be presented to the City Council. After short discussion the budget was approved on a motion by K.Thomas, second by T.Trigg,the claims were approved. All Ayes. Phase III Clean Up Director R.Weinschenk presented to the board a copy of the contracts for both QEPI and Spiker Excavating to complete the clean-up of the Russell property. After short discussion the proposal was approved with QEPI supervising clean-up and completing testing afterwards and Spiker Excavating completing the actual clean-up on a motion by T.Trigg, second by K.Thomas. All Ayes. LWCF Grant Project Director R.Weinschenk gave an update in regards to the LWCF project. Program Update Assistant Director attended the meeting and gave a short synopsis into upcoming recreation programming. Next Meetings The next monthly board meeting has been scheduled for Wednesday evening, September 5, 2007 at 7:30 p.m. in Greencastle City Hall. Adjournment On a motion from the board the meeting was adjourned at 8:31 p.m. All Ayes. Minutes respectfully submitted by: Roderick M. Weinschenk,Director Greencastle Parks&Recreation Department Minutes app oved by: -7 zfrkv-4-r- tr- Lesli Hanson,President Tim Trigg,Vice President ; Jt4 Li/107MA --- K Thomas, Secretary Dr. John Hennette GREENCASTLE PARKS & RECREATION DEPARTMENT August 2007 ACCOUNTS PAYABLE VOUCHER DOCKET VENDOR DESCRIPTION AMOUNT Ardella Melvin Learn-to-swim refund 30.00 ADT Security Services Alarm services & repairs 77.56 Amanda Thorn Spark supply reimbursement 11.50 Baker's Septic Services Port-a-let Service 71.00 Black Lumber Co. Lauan, wood, & hardware 28.02 Celebrate"4" Committee Softball tournament share 420.30 Cintas First Aid & Safety Floor mats& first aid supplies 43.18 City of Greencastle Postage reimbursement 64.82 C.J.'s Pest Removal Jaycee Park beaver& muskrats 820.00 Co-Alliance/Midland Coop Gasoline&Diesel Fuel 1,659.39 Cox Electric Aquatic Center-repair damaged wiring 203.35 Don's Garage, Inc. Repair park vehicles 174.21 Flying W Awards July 4th 5K &Pinewood Derby awards 424.90 Greencastle Rotary Club Dues and membership fees 147.00 Green's Electrical Service Replaced wiring, receptacles and covers 176.00 Hawk's Pest Management Spray softball concession stands 205.00 HBG Insurance & Bonds Bond on pool employees 100.00 Headley Hardware Facility maintenance expenses 301.77 HOP Technologies Computer repair-new disc drive 59.99 ' Horizon Business Center Packaging tape 2.99 Humphrey's Outdoor Power Repair parts for equipment 448.51 Koorsen Fire & Security Cleaning service kitchen 330.00 Lincoln Park Stone, Inc. Road rock 173.97 Menard's-Terra Haute 4 x 8 acrylic sheet for menu board 132.99 National City-Visa Summer running club t-shirts 368.01 Neal Tire& Auto Service New tires and repair 513.45 Oriental Trading Recreation Supplies 461.55 Orkin Park house powder post beetles service 494.00 Pat's Ace Hardware Facility maintenance supplies(16 invoices) 329.37 Pepsi Americas Concession supplies 2,447.38 Prairie Farms Dairy, Inc. Ice Cream for concession stand 624.96 • , . Quill Charge&Refund voucher 0 R& S Rentals 60 t-shirts for 5K run 117.84 Republic Services (RHS) Trash 20.00 Spear Corporation Chemicals 722.05 Sprint Wireless 2 phone holsters 25.90 Sturgeon Appraisal Services BWSP Appraisal update 400.00 Ulrich Chemical, Inc. 55 gallon hydrochloric acid 235.20 Wabash Foodservice Food supplies for aquatics concessions 3,576.90 Wal-Mart Credit Card Expenses: 481.33 Office supplies $10.88 Concession supplies $112.89 Recreation supplies $240.44 Facility maintenance $117.12 Wiemuth& Sons Co., Inc. Candy& Slush machine repairs 1,115.80 .'' Wright Implement Co., Inc. BWSP—Repair parts for gator 41.37 TOTAL GENERAL EXPENSES $19,389.06 — I, 307.50 PARK NON-REVERTING SOFTBALL FUND Baker's Septic Services Port-a-let Service 142.00 Bill Lady Umpire fees 270.00 Coca-Cola Enterprises Drink products for BWSP concessions 403.00 Dan Stevens Umpire fees 108.00 Darcy Hendershot Scorekeeper fees 84.00 Janie Briones Umpire fees 54.00 Jason Meziere Umpire fees 306.00 Kyler Faust Scorekeeper fees 139.50 PepsiAmericas Drink product for resale 2,593.58 Prairie Farms Dairy, Inc. Ice Cream for concession stand 267.12 Salco Services Softball entry fee reimbursement 100.00 Stephanie Russell Scorekeeper fees 132.00 Wabash Foodservice Food supplies for softball concessions 496.74 Wal-Mart Expenses: 120.57 Concessions supplies $98.25 Operating supplies $22.32 Wiemuth& Sons Co., Inc. Candy for concessions stand 777.30 Wayne Tharp Umpire fees 234.00 TOTAL PK NR SOFTBALL EXPENSES $6,227.81 E.D,I.T. FUND-PHASE III: ALBIN POND TRAIL PROJECT Quality Environmental Professionals, Inc. Russell Property soil testing 1,307.50 TOTAL PHASE III: ALBIN POND TRAIL PROJECT $1,307.50 GRAND TOTAL EXPENSE FOR THE MONTH $26,924.37 — t.3 o? .So ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 2 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of ated this 1st day of August 2007. SIGNATURES OF GOVERNING BOARD ( i/ L/' c' i.- --2-?:2-r-C'—)/7"-- //Z.->- .---P Lelie Hanson, President Tim Trigg, Vice President )/ ii- 4,7 a ilfma ______, Kara Thomas, Secretary Dr. John Hennette GREENCASTLE PARKS & RECREATION DEPARTMENT ---, August 2007 ACCOUNTS PAYABLE VOUCHER DOCKET VENDOR DESCRIPTION AMOUNT Ardella Melvin Learn-to-swim refund 30.00 ADT,Security Services Alarm services & repairs 77.56 Amanda Thorn Spark supply reimbursement 11.50 Baker's Septic Services Port-a-let Service 71.00 Black Lumber Co. Lauan, wood, & hardware 28.02 Celebrate"4" Committee Softball tournament share 420.30 Cintas First Aid & Safety Floor mats& first aid supplies 43.18 City of Greencastle Postage reimbursement 64.82 C.J.'s Pest Removal Jaycee Park beaver& muskrats 820.00 Co-Alliance/Midland Coop Gasoline&Diesel Fuel 1,659.39 Cox Electric Aquatic Center-repair damaged wiring 203.35 Don's Garage, Inc. Repair park vehicles 174.21 Flying W Awards July 4th 5K&Pinewood Derby awards 424.90 Greencastle Rotary Club Dues and membership fees 147.00 Green's Electrical Service Replaced wiring, receptacles and covers 176.00 Hawk's Pest Management Spray softball concession stands 205.00 HBG Insurance&Bonds Bond on pool employees 100.00 Headley Hardware Facility maintenance expenses 301.77 HOP Technologies Computer repair-new disc drive 59.99 Horizon Business Center Packaging tape 2.99 Humphrey's Outdoor Power Repair parts for equipment 448.51 Koorsen Fire& Security Cleaning service kitchen 330.00 Lincoln Park Stone, Inc. Road rock 173.97 Menard's-Terra Haute 4 x 8 acrylic sheet for menu board 132.99 National City-Visa Summer running club t-shirts 368.01 Neal Tire & Auto Service New tires and repair 513.45 Oriental Trading Recreation Supplies 461.55 Orkin Park house powder post beetles service 494.00 Pat's Ace„Hardware Facility maintenance supplies(16 invoices) 329.37 Pepsi Americas Concession supplies 2,447.38 Prairie Farms Dairy, Inc. Ice Cream for concession stand 624.96 1,307.50 • Quill Charge&Refund voucher 0 R& S Rentals 60 t-shirts for 5K run 117.84 Republic Services(RHS) Trash 20.00 Spear Corporation Chemicals 722.05 Sprint Wireless 2 phone holsters 25.90 Sturgeon Appraisal Services BWSP Appraisal update 400.00 Ulrich Chemical, Inc. 55 gallon hydrochloric acid 235.20 Wabash Foodservice Food supplies for aquatics concessions 3,576.90 Wal-Mart Credit Card Expenses: 481.33 Office supplies $10.88 Concession supplies $112.89 Recreation supplies $240.44 Facility maintenance $117.12 ,,� Wiemuth & Sons Co., Inc. Candy& Slush machine repairs 1,115.80 Wright Implement Co., Inc. BWSP—Repair parts for gator 41.37 TOTAL GENERAL EXPENSES $19,389.06 — i , le7 SI) PARK NON-REVERTING SOFTBALL FUND Baker's Septic Services Port-a-let Service 142.00 Bill Lady Umpire fees 270.00 Coca-Cola Enterprises Drink products for BWSP concessions 403.00 Dan Stevens Umpire fees 108.00 Darcy Hendershot Scorekeeper fees 84.00 Janie Briones Umpire fees 54.00 Jason Meziere Umpire fees 306.00 Kyler Faust Scorekeeper fees 139.50 PepsiAmericas Drink product for resale 2,593.58 Prairie Farms Dairy, Inc. Ice Cream for concession stand 267.12 Salco Services Softball entry fee reimbursement 100.00 Stephanie Russell Scorekeeper fees 132.00 Wabash Foodservice Food supplies for softball concessions 496.74 Wal-Mart Expenses: 120.57 Concessions supplies $98.25 Operating supplies $22.32 Wiemuth& Sons Co., Inc. Candy for concessions stand 777.30 Wayne Tharp Umpire fees 234.00 TOTAL PK NR SOFTBALL EXPENSES $6,227.81 E.D.I.T. FUND-PHASE III: ALBIN POND TRAIL PROJECT Quality Environmental Professionals, Inc. Russell Property soil testing 1,307.50 TOTAL PHASE III: ALBIN POND TRAIL PROJECT $1,307.50 GRAND TOTAL EXPENSE FOR THE MONTH $26,924.37 — % ,3e7, ^O ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 2 page(s) and, except for claims no lowed as shown on this docket, such claims are hereby allowed in the t tal amount of$26 .37 dated this 1st day of August 2007, SIGNATURES OF GOVERNING BOARD �,t/Yi�� \17� . ^ /> Leslie son, President Tim TrigOti&e President ; 'i j*�64 Kara Thomas, Secretary Dr. John Hennette