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Home My Public Portal AboutSeptember 5 2007 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Meeting September 5, 2007 Present: President Leslie Hanson,Vice President Tim Trigg, Secretary Kara Thomas, Putnam County Library Ex-Officio Member Wes Wilson,and City Council Liaison Russ Evans Absent: Dr. John Hennette and Greencastle Community Schools Ex-Officio Member Barry Fisher Also Present: Terry Grayson,Park Maintenance Steward David Bault,Banner Graphic Reporter Adam Coates, and Parks&Recreation Director Rod Weinschenk Call to Order The evening's meeting was called to order at 7:32 p.m. on Wednesday, September 5, 2007 by President L.Hanson in the City Council meeting room of Greencastle City Hall. Public Input Ms. Grayson was in attendance and stated her frustration with the"no rental"policy for shelter#2 in Robe-Ann Park. In her opinion, she felt that if the problems stem from the skatepark use,then the skatepark should be closed, at least during shelter rentals. President L.Hanson addressed her concerns, stating that the skatepark was operated per state ordinances and the city's insurance company requirements. The skatepark is an unsupervised facility with posted rules. The problem with shelter#2 is predominately not with skatepark users,but is due to a conflict between park users as a whole. She added that the situation is under examination and that we hope to solve the problem,but at this time she directed shelter users to Big Walnut Sports Park's 3 shelters and Jaycee Park's two shelters. Minutes Director R.Weinschenk presented minutes from the regular board meeting held on Monday, August 1, 2007. A correction was noted in regards to the spelling of Brenda Skates name. The corrected minutes were accepted on a motion from T.Trigg, second by K.Thomas. All Ayes. Finances Claims-Director R.Weinschenk presented a list of monthly claims against the department. On a motion by T.Trigg, second by K.Thomas,the claims were approved. All Ayes. Park Usage Request Cub Scout Campout—The board reviewed a written request from Greencastle Cub Scouts Pack 99 for the use of Robe-Ann Park on Saturday and Sunday, September 22-23 for a mini Cub Scout Camporee. The month of September is Scout Recruitment Month, so to provide an easy campout experience for first time campers this mini-camporee would provide great visibility for Pack 99. . • 9/5/07 Minutes—page two After discussion,the board decided on a nominal fee of$25.00 user fee for park use. On a motion from K.Thomas, second by T.Trigg,the board passed the request. All Ayes. Cruise In—Scott&Lisa Eaton, Greencastle Custom Cycle, submitted a written request to use Robe-Ann Park for a classic car and motorcycle Cruise In on Saturday, September 29,2007. The event will include a car and motorcycle show and live stage entertainment. The event is free. On a motion from T.Trigg, second by K.Thomas,the request was approved. All Ayes. Authorization to Sign Grants Director R.Weinschenk presented two contracts for grants that will benefit the Greencastle Parks &Recreation Department. The first is entitled Indiana Brownfields Program Petroleum Remediation Grant Agreement for Maple Berry Park—East Brownfield Site,which will help clean-up the petroleum residual discovered earlier at the park property located behind Mama Nunn's Restaurant. The second is entitled Indiana Brownfields Program Petroleum Remediation Grant Agreement for Greencastle: Clearwaters Garden Center, which will provide a phase II study in search of a suspected underground storage tank and soil testing. A motion to give Director R.Weinschenk authorization to sign both contracts was made by K.Thomas, second by T.Trigg. All Ayes. Addition to Agenda On a motion by T.Trigg, second by K.Thomas,the board added the Safe Routes to School Contract to the agenda. All Ayes. On a motion from K.Thomas, second by T.Trigg,the board authorized President L.Hanson and Director R.Weinschenk to sign the contract. All Ayes. Phase III Clean Up Director R.Weinschenk informed the board that a date had not been set yet for QEPI and Spiker Excavating to complete the clean-up of the Russell property. As soon as one is set,he will inform the board. Land & Water Conservation Fund Grant Director R.Weinschenk gave an update in regards to the LWCF Grant received for the improvements to Big Walnut Sports Park. He discussed the need for a potential future meeting to discuss the bids, once received. This may be tied into a joint meeting with the Redevelopment Board. President L.Hanson reminded Director R.Weinschenk of the two disc golf players, Andrew and Bob Davies, who would like to volunteer to help with the 9-hole disc golf course. 9/5/07 Minutes—page three Next Meeting Park board member J.Hennette stated that he would be unable to be in attendance at the next board meeting and inquired into rescheduling the October meeting from its regular night. The date we would tentatively look at was Thursday, October 4, 2007 in Greencastle City Hall. Adjournment On a motion from T.Trigg, second by K.Thomas,the board meeting was adjourned at 8:25 p.m. All Ayes. Minutes respectfully submitted by: Roderick M. Weinschenk,Director Greencastle Parks& Recreation Department Minutes approved by: Leslie Hanson,President Tim Trigg,Vice President '1OY7 Kara Thomas, Secretary 1/ GREENCASTLE PARKS & RECREATION DEPARTMENT September 2007 ACCOUNTS PAYABLE VOUCHER DOCKET VENDOR DESCRIPTION AMOUNT ADT Security Services Alarm services&repairs 77.56 Baker's Septic Services Port-a-let Service 213.00 Black Lumber Co. Movie screen supplies 27.85 Brenntag Mid-South, Inc. Muriatic acid less deposit 222.95 Butler's LP & Fertilizer Week killer 131.00 Cintas First Aid&Safety Floor mats&first aid supplies 34.35 Co-Alliance-Midland Coop Gasoline(BWSP $750.45) 939.10 Cox Electric Aquatic Center-replace filter room fan motors 1,175.00 Don's Garage,Inc. Repair park vehicles 1,148.79 Emily Bweese Refund aquatics center pool party 75.00 Fastenal Safety glasses 89.54 Headley Hardware Facility maintenance expenses 301.77 O Repair parts =$101.46 O Facility maintenance = $141.09 Horizon Business Center Poster board 25.80 Humphrey's Outdoor Power Repair parts for equipment 63.02 Napa Auto Parts Door handle for chevy pickup truck 14.49 National City-Visa Expenses: 272.35 0 Office supplies =$ 24.88 0 Recreation supplies =$240.89 O Facility maintenance =$ 6.58 Orkin Park house-pest treatment 144.00 Pat's Ace Hardware Expenses: 146.38 0 Recreation supplies =$ 18.45 O Facility maintenance = $127.93 Pepsi Americas Concession supplies 1,132.93 Prairie Farms Dairy, Inc. Ice Cream for concession stand 673.20 Republic Services(RHS) Trash 20.00 S &G Excavating Fill sand 117.97 Spear Corporation Chemicals 16.30 State Chemical Cleaners, garbage bags, hand wipes 1,413.90 Steilo Products, Inc. 2 bicycle crossing signs&posts 118.00 Wabash Foodservice Food supplies for aquatics concessions 1,713.37 Wal-Mart Credit Card Expenses: 267.73 O Office supplies $ 3.00 O Concession supplies $ 40.65 O Recreation supplies $ 75.36 0 Facility maintenance $144.31 Wiemuth& Sons Co., Inc. Candy 474.24 Wright Implement Co., Inc. BWSP-Repairparts for gator 195.25 ,,1 TOTAL GENERAL EXPENSES $11,396.40 PARK NON-REVERTING SOFTBALL FUND Bill Lady Umpire fees 612.00 Brad Nobles Umpire fees 144.00 Dan Stevens Umpire fees 108.00 Darcy Hendershot Scorekeeper fees 144.00 Diana Love Umpire fees 144.00 Indiana Amateur Softball Association Coed sanction&umpire fees 296.00 Janie Briones Umpire fees 216.00 Kyler Faust Scorekeeper fees 78.00 Nancy Ashcroft Refund—Overpayment of softball fees 100.00 PepsiAmericas Drink product for resale 479.90 Prairie Farms Dairy, Inc. Ice Cream for concession stand 72.72 Stephanie Russell Scorekeeper fees 210.00 Travis Barger Refund- Overpayment of Softball fees 150.00 Wabash Foodservice Food supplies for softball concessions 114.12 Wal-Mart Concessions supplies 4.41 Wiemuth& Sons Co., Inc. Candy for concessions stand 247.61 Wayne Tharp Umpire fees 360.00 TOTAL PK NR SOFTBALL EXPENSES $3,480.76 E.D.I.T. FUND-PHASE III: ALBIN POND TRAIL PROJECT Royal Title Services Battershell Property search 175.00 TOTAL PHASE III: ALBIN POND TRAIL PROJECT $175.00 GRAND TOTAL EXPENSE FOR THE MONTH $15,052.16 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 2 page(s)and,except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$15,052.16 dated this 5th day of September 2007. // SIGNATURES OF GOVERNING BCARD 417 Leslie Hanson,President Tim Trigg,Vl cPresident Kara omas, Secretary Dr. John Hennette