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Home My Public Portal AboutOctober 5 2007 Regular Session ti Greencastle Board of Park Commissioners ,rN Minutes of the Regular Meeting Friday, October 5, 2007 Present: President Leslie Hanson, Vice President Tim Trigg, Dr. John Hennette, and City Council Liaison Russ Evans Absent: Secretary Kara Thomas, Putnam County Library Ex-Officio Member Wes Wilson, and Greencastle Community Schools Ex-Officio Member Barry Fisher Also Present: Brian Pohlar from Hannum, Wagle& Cline; People Pathways President Joy Marley, Banner Graphic Reporter Adam Coates, and Parks & Recreation Director Rod Weinschenk Call to Order The evening's meeting was called to order at 4:00 p.m. on Friday, October 5, 2007 by President L.Hanson in the downstairs meeting room of Greencastle City Hall. It should be noted that the meeting was rescheduled from both its regular meeting night of Wednesday, October 3`d, and then from the scheduled meeting time on Thursday, October 4th, due to quorum issues. Public Input-None Minutes Director R.Weinschenk presented minutes from the regular board meeting held on Wednesday, September 5, 2007. A correction was noted in regards to a line left off from the minutes,which should have stated, "Park board member J.Hennette stated that he would be unable to be in ... attendance at the next board meeting and inquired into rescheduling the October meeting from its regular night." The corrected minutes were accepted on a motion from T.Trigg, second by J.Hennette. All Ayes. Finances Claims -Director R.Weinschenk presented a list of monthly claims against the department. Two separate pages were provided, one with regular claims and the second in regards to the Softball League Director Salary. R.Weinschenk requested that the Softball League Director's Salary be issued through the payroll process,just like the Youth Basketball Director's Salary,with taxes taken out. On a motion by J.Hennette, second by T.Trigg,both pages of claims were approved with the second set going through payroll. All Ayes. Budget Information—No updates Authorization to Award Bid for Land& Water Conservation Fund Project for the development of Big Walnut Community Park—B.Pohlar with Hannum, Wagle & Cline was in attendance to discuss the BWSP projects. He reviewed the bidding process and the bid issued by Wabash Valley Asphalt. B.Pohlar provided a notice of award for i • • i 4 Wabash Valley Asphalt, which was approved by the park board. On a motion from J.Hennette, second by T.Trigg,the board gave authorization to President L.Hanson to sign all needed documents for the notice to proceed for the completion of the Big Walnut Community Park project funded by the Land& Water Conservation Fund Grant and to drop the planting of trees from the bid per change order. All Ayes. (It should be noted that the trees haven't been dropped from the project, but will be completed in-house and funded by other means than the grant in the future.) Friends Of The Park, Special Projects,and Old Business Director R.Weinschenk gave brief updates highlighting the following projects: Phase III Part 1: Albin Pond Trail Project, Phase III Part 2: Safe Routes to School Project, Brownfields Program Petroleum Remediation Grant Agreement for Maple Berry Park— East Brownfield Site, and the Indiana Brownfields Program Petroleum Remediation Grant Agreement for Greencastle: Clearwaters' Garden Center. Director's Report Director R.Weinschenk gave brief updates highlighting his attendance at the National Recreation and Parks Association Congress and Exposition, as well as his Director's Report for the month of September. Recreation Programming President L.Hanson inquired into the possibility of more diverse programming or craft items for the upcoming holiday season. Director R.Weinschenk will have assistant director Amanda Thorn look on-line for possible projects, which will promote the diversity the upcoming holidays. Adjournment On a motion from T.Trigg, second by J.Hennette, the board meeting was adjourned at 5:10 p.m. All Ayes. Minutes respectfully submitted by: Roderick M. Weinschenk, Director Greencastle Parks & Recreation Department Minutes approved by: 7.� /i Leslie Hanson, President Tim Tri , ice Preside / 6/4a. J41097kai Kar 1 Thomas, Secretary Dr. J enne ember r'1 GREENCASTLE PARKS & RECREATION DEPARTMENT October 2007 ACCOUNTS PAYABLE VOUCHER DOCKET VENDOR DESCRIPTION AMOUNT ADT Security Services Alarm services&repairs 77.56 Baker's Septic Services Port-a-let Service 213.00 Butler's LP &Fertilizer Week killer 36.00 Cintas First Aid& Safety Floor mats & first aid supplies 17.20 Co-Alliance-Midland Coop Gasoline 688.51 Columbia Cascade Company Cycloops Cyclist Bicycle Rack 1,020.00 Don's Garage, Inc. Repair 1995 GMC pickup truck 33.01 Fastenal Bulk quantity of safety glasses 50.70 Forest Commodities, Inc. Premium hardwood plant mulch 332.50 Greencastle Automotive Supply, Inc. Door handle 28.49 Headley Hardware Facility maintenance expenses 545.52 HOP Technologies Ultra Pro Computer& speakers 716.99 Horizon Business Center Poster board 37.98 Humphrey's Outdoor Power Maintenance Expenses 671.42 O Repair Parts =$576.02 0 Facility Maintenance = $155.40 National City-Visa Expenses: O Office supplies = O Recreation supplies = 0 Facility maintenance = National Recreation& Parks Association NRPA Congress Registration Fees 1,290.00 Oriental Trading Company, Inc. Mommy& Me program supplies 65.65 Republic Waster Services(RHS) Trash-car tire 20.00 Spear Corporation Aquatic Center winterization 688.15 Wabash Foodservice Food supplies for aquatics concessions 291.30 Wal-Mart Credit Card Expenses: 0 Office supplies $109.74 E Concession supplies $ 27.80 O Recreation supplies $ 39.04 Wiemuth& Sons Co., Inc. Candy 104.00 York Pontiac GMC, Inc. Repair parts for GMC pickup truck 32.21 TOTAL GENERAL EXPENSES $6,960.19 PARK NON-REVERTING SOFTBALL FUND Bill Lady Umpire fees 162.00 Brad Nobles Umpire fees 162.00 Darcy Hendershot Scorekeeper fees 108.00 Diana Love Umpire fees 324.00 Flying W Awards Men's &women's softball awards 272.70 Janie Briones Umpire fees 216.00 Pat Ness Umpire fees 144.00 PepsiAmericas Drink product for resale 418.92 e-.\ Prairie Farms Dairy, Inc. Ice Cream for concession stand 64.80 Tracy Huff Scorekeeper fees 72.00 Wabash Foodservice Food supplies for softball concessions 90.88 Wal-Mart Concessions supplies 16.54 Wiemuth& Sons Co., Inc. Candy for concessions stand 32.84 Wayne Tharp Umpire fees 216.00 TOTAL PK NR SOFTBALL EXPENSES $2,300.68 E.D.I.T.FUND -PHASE III: ALBIN POND TRAIL PROJECT Civil Engineering Consultants C.R.property appraisals 26,31,83, & 84 4,570.00 TOTAL PHASE III: ALBIN POND TRAIL PROJECT $4,570.00 GRAND TOTAL EXPENSE FOR THE MONTH $13,830.87 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 2 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$13,830.87 dated this 4th day of October 2007. SIGNATURES OF GOVERNING BOARD '1 Leslie Hanson,President Tim Trigg,Vic President Kara Thomas, Secretary Dr. John Henn e GREENCASTLE PARKS & RECREATION DEPARTMENT October 2007 ACCOUNTS PAYABLE VOUCHER DOCKET PARK NON-REVERTING SOFTBALL FUND Rod Weinschenk Softball League Director Salary $1,500.00 TOTAL PK NR SOFTBALL EXPENSES $1,500.00 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$1,500.00 dated this 4th day of October 2007. SIGNATURES OF GOVERNING BOARD Leslie Hanson, President Tim Trigg, V`ice'Presid nt 4'. 4 a 1 1 dei- ft", Kara Thomas, Secretary Dr. Jc1u Hennette