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Home My Public Portal AboutNovember 7 2007 Regular Session 4 Greencastle Board of Park Commissioners Minutes of the Regular Meeting Wednesday, November 7, 2007 Present: Vice President Tim Trigg, Secretary Kara Thomas,Dr. John Hennette, and City Council Liaison Russ Evans Absent: President Leslie Hanson, Putnam County Library Ex-Officio Member Wes Wilson, and Greencastle Community Schools Ex-Officio Member Barry Fisher Also Present: People Pathways President Joy Marley, Banner Graphic Reporter Adam Coates, Assistant Director Amanda Thorn, Park Maintenance Steward David Bault, and Parks &Recreation Director Rod Weinschenk Call to Order The evening's meeting was called to order at 7:35 p.m. by Vice President T.Trigg in the city council meeting room of Greencastle City Hall. Public Input-None Minutes 1. September 5,2007 - Director R.Weinschenk presented minutes from the regular board meeting held on Wednesday, September 5, 2007, with the noted corrections in regards to a line left off from the minutes, which should have stated, "Park board t•-'• member J.Hennette stated that he would be unable to be in ... attendance at the next board meeting and inquired into rescheduling the October meeting from its regular night." The corrected minutes were accepted on a motion from J.Hennette, second by KThomas. All Ayes. 2. October 5,2007—On a motion by J.Hennette, second by K.Thomas, the minutes from the October meeting were accepted as presented. All Ayes. Finances Claims - Director R.Weinschenk presented a list of monthly claims against the department. On a motion by J.Hennette, second by K.Thomas,the claims were approved as presented. It should be noted that T.Trigg abstained due to a claim for his business, Obsidian Screen Graphics, listed on the claim docket. Friends Of The Park, Special Projects, and Old Business 1. Big Walnut Sports Park Projects—Director R.Weinschenk gave a brief update in regards to the two improvement projects taking place at Big Walnut Sports Park. Both the Land& Water Conservation Fund Project and the Redevelopment Commission Grant Project are progressing with roadways and pathways expected to be complete within the next two weeks. 2. Phase III Part 1: Albin Pond Trail Project-Director R.Weinschenk gave a brief update in regards to the Phase III project. a. A meeting was held between members of INDOT, Garth Hughes and R.Weinschenk at the Crawfordsville office. w • 1 . 11-7-07 Minutes—page two b. A set of plans were delivered for their review. c. Right of Way funding has been authorized for the Albin Pond Trail. d. We are to proceed with updating appraisals. 3. Phase III Part 2: Safe Routes to School Project a. The Russell Property has been cleaned up,with Spiker Excavating completing the work under QEPI's supervision. b. Although approved, we are still awaiting signature copies of the SRTS contract from INDOT. 4. Joy Marley's Requests a. Signage - President J.Marley requested installation of People Pathways signs on the new posts installed in the Deerfield subdivision. Weinschenk stated some small stop signs needed to be installed as well. b. Coleman Foundation—J.Marley requested an update letter that she may include in her report to the Coleman Foundation. c. Putnamville Correctional Facility—She stated the inmates from the state penitentiary would like to participate in some outdoor projects and may be a good source for preliminary work on the phase III and IV trails. 5. Indiana Brownfields Program Grants— a. Improvements - As a reminder, three improvement projects are waiting an "all clear"at this time, 1) The"Robe-Ann Park" sign for the Bloomington and Tennessee Street corner, with contributions from Rotary Club International and Friends of the Park; 2) The tree plantings by the Greencastle Cub Scouts Pack 99, which are made possible through a Youth Philanthropy Grant from the Putnam County Foundation. 3) The tree plantings by the Friends of the Park group, which will provide a backdrop to the new Robe-Ann Park sign. b. Clearwaters- IWM Consulting Group, during the last week in October, completed preliminary ultrasound studies of the land. Some hollow spots were found, which will warrant phase II diggings. We have received permission to fill in the old basement using the gravel from the site, and authorization to install the new sign on the corner. No trees are to be planted at this time. c. Maple Berry Park 4) A petroleum residual has been confirmed at the Maple Berry site which will require excavation of the contaminated soil. It will be filled in with sand and gravel. These costs will be covered by the grant. 5) I believe funding for the development of the park has been included in the EDIT Fund for 2010. We will investigate the possibility of matching grant funds for the development of the park. 40 %i0 11-7-07 Minutes—page three 6. Mary Rogers Field Park Project—The committee is working on the design for a park sign. R.Weinschenk has solicited information from Toni Tomlinson. Director's Report Director R.Weinschenk provided a short report on the happenings in the department this last month,which included updates on a number of recreation programs. Adjournment On a motion from J.Hennette, second by K.Thomas,the board meeting was adjourned at 8:05 p.m. All Ayes. Minutes respectfully submitted by: Roderick M. Weinschenk, Director Greencastle Parks & Recreation Department Minutes approved by: Leslie anon, President Tim Trig ice Presi e -YArn144,/ KlarrAomas, Secretary Dr. Jore ette, m tuber 040 GREENCASTLE PARKS& RECREATION DEPARTMENT November 2007 ACCOUNTS PAYABLE VOUCHER DOCKET VENDOR DESCRIPTION AMOUNT AA Huber& Sons Winterization of aquatics center 923.64 ADT Security Services Alarm services&repairs 77.56 Allied Wholesale Electrical Florescent light bulbs 59.02 Amanda Thorn Reimbursement for concession supplies 3.80 Baker's Septic Services Port-a-let Service 213.00 Black Lumber Company, Inc. 4"x4"x8' treated posts for pathways 80.09 CDW Government, Inc. Memory for computer 70.99 Cintas First Aid& Safety Floor mats& first aid supplies 17.20 Co-Alliance-Midland Coop Gasoline 303.49 Don's Garage '96 GMC Pickup 156.95 Fastenal 10 cutting wheels 20.24 Greencastle Rotary Club Quarterly membership dues 102.00 Hannum, Wagle&Cline Engineering Big Walnut Sports Park Project 1,150.00 Headley Hardware Facility maintenance expenses 84.61 HOP Technologies Ultra Pro Computer 699.00 Humphrey's Outdoor Power Maintenance Expenses-Repair Parts 331.71 Joe Spiker Excavating Repair water leak at Robe-Ann Park 532.50 National City-Visa Expenses: 489.09 RI Office supplies = 26.32 ® Recreation supplies = 65.21 H Facility maintenance = 397.56 National City-Visa NRPA Congress Expenses 92.00 Neal Tire&Auto Service Mower tire repair 24.95 Oriental Trading Company,Inc. Mommy&Me program supplies 65.65 Orkin Pest Control E.O.M.pest inspection treatment 72.00 Pacific Sales&Manufacturing 1 -55 gal. drum Deck& Shake 868.75 Personnel Concepts 2-OSHA Compliance Posters 151.85 Quill Tape and tape dispensers 30.58 Refuse Handling Service Transfer station charges 20.00 Rod Weinschenk Reimbursement travel &training expenses 57.82 Wabash Foodservice Food supplies for aquatics concessions Wal-Mart Credit Card Recreation supplies 32.22 TOTAL GENERAL EXPENSES $6,730.71 PARK NON-REVERTING SOFTBALL FUND Allied Wholesale Electrical Replacement light bulbs Robe-Ann field 176.96 Brad Nobles Umpire fees 162.00 Coca-Cola Enterprises Bottling Co. Product for resale 481.50 Darcy Hendershot Scorekeeper fees 12.00 Diana Love Umpire fees 378.00 Flying W Awards Coed softball awards 345.95 Janie Briones Umpire fees 432.00 Pat Ness Umpire fees 288.00 PepsiAmericas Drink product for resale 549.44 �✓ Tracy Huff Scorekeeper fees 78.00 Wabash Foodservice Food supplies for softball concessions 172.15 Wayne Tharp Umpire fees 162.00 TOTAL PK NR SOFTBALL EXPENSES $3,238.00 PARK NON-REVERTING BASKETBALL FUND Obsidian Screen Graphics Down payment Qn basketball t-shirts 1,650.00 TOTAL PK NR BASKETBALL EXPENSES $1,650.00 E.D.I.T.FUND-PHASE III:ALBIN POND TRAIL PROJECT Joe Spiker Excavating C.R. Excavation,backfilling,and seeding 2,387.91 TOTAL PHASE III: ALBIN POND TRAIL PROJECT $2,387.91 GRAND TOTAL EXPENSE FOR THE MONTH $14,006.62 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 2 page(s)and,except for claims not allowed as shown on this docket,such claims are hereby allowed in the total amount of$14,006.62 dated this 7th day of November 2007. SIGNATURES OF GOVERNING BOARD C AoV-f--3 Leslie Hanson, President Tim Trigg,Vice President Aprn,4._ r 4:(1 Kara Thomas, Secretary Dr. John Hennette