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HomeMy Public PortalAboutCouncil Minutes 2002 06/13MINUTES McCall City Council Regular Meeting Thursday, June 13, 2002 Table of Contents Call to Order and Roll Call Executive Session Litigation Idaho Code §67-2345(1f) to consider pending litigation Public Hearing AB 02-76 AB 02-54 Fiscal Year 2002 Budget Amendment Business License Fees Public Comment Consent Agenda Minutes of Special May 17, 2002 Minutes of May 23, 2002 Invoice Approval List Dated June 10, 2002 Payroll Report for Pay Period Ending May 24, 2002 Leave Time Report Ending May 24, 2002 CNI Pay request Application No: Eleven AB 02-46 AB 02-70 AB 02-71 AB 02-73 AB 02-74 AB 02-59 AB 02-85 AB 02-86 AB 02-88 AB 02-90 4th of July Celebration Alcohol Beverage License No. 02-15 Transfer New Library Board Member Grant offer for McCall Airport, AIP Project 03-16-0023-008 Renewal Agency Agreement with McCall Aviation to manage the UNICOM radio at the airport McCall Ice & Event Center — ICDBG Request for Funds & Progress Report Budget Line Item Adjustments — Council Contingency Old McCall Jail Project Request for Funds and Progress Report Parks Advisory Committee Member Whitetail Golf Course Alcohol Beverage License Page 1 of 10 June 13, 2002 City Council Minutes AB 02-91 Business AB 02-93 AB 02-92 AB 02-36 AB 02-72 AB 02-75 AB 02-87 AB 02-83 AB 02-84 AB 02-69 AB 02-89 AB 02-64 Reports Alcohol Beverage License No. 02-6 Transfer Police Committee Airport Advisory Committee report Ice Rink & Event Center Resolution No. 02-13 COPS School Resource Officer Program Scope of Work AIP project 03-16-0023-008 McCall Cemetery & Robert Allis Parcels Member of the City Planning & Zoning Commission — Ordinance No. 765 Appointment of Planning & Zoning Commission Members Recreation Director Payment to Goul Construction City Manager Evaluation Adjournment Page 2 of 10 June 13, 2002 City Council Minutes CALL TO ORDER AND ROLL CALL Mayor Colton called the regular meeting of the McCall City Council to order at 6:30pm. Ms. Arp, Mr. Colton, Mr. Eimers, and Mr. Kaiser answered roll call. A quorum was present. City staff members present were City Attorney Chris Yorgasen, City Manager Robert Strope and Finance Director/City Clerk Cathleen Koch. EXECUTIVE SESSION At 6:30pm, Mr. Kaiser moved to go into executive session per Idaho Code 67- 2345(1 f) to consider pending litigation. Ms. Arp seconded the motion. At a roll call vote, Mr. Kaiser, Ms. Arp, Mr. Colton and Mr. Eimers voted aye. The motion carried. At 6:58pm, Mr. Kaiser moved to come out of executive session. Ms. Arp seconded the motion. At a roll call vote, Mr. Kaiser, Ms. Arp, Mr. Colton and Mr. Eimers voted aye. The motion carried. The discussion concerned pending litigation. Mr. Eimers moved to direct the City Attorney to negotiate an expert witness agreement with JUB Engineers and authorize the Mayor to sign. Ms. Arp seconded the motion. At a roll call vote, Mr. Eimers, Ms. Arp, Mr. Colton, and Mr. Kaiser voted aye. The motion carried. Council recessed at 6:58pm. The meeting reconvened at 7:OOpm. PUBLIC HEARING AB 02-76 Fiscal Year 2002 Budget Amendment Ms. Koch presented the Fiscal Year 2002 Budget Amendment to Council. Mayor Colton opened the Public Hearing. Mr. Eimers asked about the $33,000 deficit in the Golf Course fund. He said the City cannot authorize a deficit. Mr. Pillard explained that the Golf Course does not have any equipment and doesn't have the means to fund equipment. He also mentioned that there is not enough staffing. Page 3 of 10 June 13, 2002 City Council Minutes Council asked Mr. Pillard to come back at the next Council meeting with projections that are based upon better information once the golf course has been running a little longer for the season. The Golf Course was deleted from the budget amendment. Mayor Colton closed the public hearing. Ms. Koch explained that the ordinance would need to reflect the increase in revenues since the Golf Course was decreasing revenue. Ordinance No. 766 should reflect an appropriation of $542,764 in additional monies. Mr. Colton moved to suspend the rules, read by title only, one time only Ordinance No. 766. Mr. Eimers seconded the motion. At a roll call vote, Mr. Colton, Mr. Eimers, Ms. Arp, and Mr. Kaiser voted aye. The motion carried. Mr. Colton moved to adopt Ordinance No. 766 and authorize the Mayor to sign. At a roll call vote, Mr. Colton, Mr. Eimers, Ms. Arp, and Mr. Kaiser voted aye. The motion carried. AB 02-54 Business License Fees Ms. Koch explained that the City has not received any comments on the business license fees. The fees were published in the newspaper as Council requested. Mayor Colton opened the public hearing. No testimony was given. Mayor Colton closed the public hearing Mr. Colton moved to suspend the rules, read by title only, one time only Ordinance No. 763. Ms. Arp seconded the motion. At a roll call vote, Mr. Colton, Ms. Arp, Mr. Eimers, and Mr. Kaiser voted aye. The motion carried. Mr. Colton moved to adopt Ordinance No. 763 and authorize the mayor to sign. Mr. Eimers seconded the motion. At a roll call vote, Mr. Colton, Mr. Eimers, Ms. Arp, and Mr. Kaiser voted aye. The motion carried. Ms. Arp moved to adopt Resolution 02-10 and authorize the mayor to sign. Mr. Eimers seconded the motion. At a roll call vote, Ms. Arp, Mr. Eimers, Mr. Colton, and Mr. Kaiser voted aye. The motion carried. PUBLIC COMMENT The Mayor called for public comment. Page 4 of 10 June 13, 2002 City Council Minutes Judy Herrick said she would like to see an Elementary School Resource Officer implemented to prevent issues in the schools. It is important for officers to interact at a young age, when kids are impressionable. Betty Woods also wants to see a School Resource Officer in all of the schools. A Code Enforcement Officer is needed to enforce the dog ordinances and any others that need to be enforced. She said two more officers are needed in the community. CONSENT AGENDA AB 02-89 Payment to Goul Construction was removed from the Consent Agenda Minutes of Special May 17, 2002 Minutes of May 23, 2002 Invoice Approval List Dated June 10, 2002 Payroll Report for Pay Period Ending May 24, 2002 Leave Time Report Ending May 24, 2002 CNI Pay request Application No: Eleven AB 02-46 4th of July Celebration AB 02-70 Alcohol Beverage License No. 02-15 Transfer AB 02-71 New Library Board Member AB 02-73 Grant offer for McCall Airport, AIP Project 03-16-0023-008 AB 02-74 Renewal Agency Agreement with McCall Aviation to manage the UNICOM radio at the airport AB 02-59 McCall Ice & Event Center — ICDBG Request for Funds & Progress Report AB 02-85 Budget Line Item Adjustments — Council Contingency AB 02-86 Old McCall Jail Project Request for Funds and Progress Report AB 02-88 Parks Advisory Committee Member AB 02-90 Whitetail Golf Course Alcohol Beverage License AB 02-91 Alcohol Beverage License No. 02-6 Transfer Ms. Arp moved to approve the consent agenda as amended with payment of routine bills, payroll, and bills that will accrue interest or penalties before the next City Council meeting. Mr. Eimers seconded the motion. At a roll call vote, Ms. Arp, Mr. Eimers, Mr. Colton, and Mr. Kaiser voted aye. The motion carried. Page 5 of 10 June 13, 2002 City Council Minutes AB 02-93 Police Committee Mr. Strope overlooked getting representatives from the youth in the community on the committee. He believes there is a good cross section of members of the community to participate on committee. Mr. Appa said he is excited about the prospect of working with the group. Mr. Eimers asked who was excluded from the list of selected committee members. Mr. Strope read the list of community members excluded. Ms. Arp said there needs to be at least two students on the committee. Council discussed the members that should be on the committee. Barbara Morgan was added to the list. Mr. Strope was given the authority to add two youth members to the committee. Mr. Eimers moved to appoint the Police Committee as recommended with the addition of Barbara Morgan and two high school students. Ail Council Members voted aye. The motion carried. AB 02-92 Airport Advisory Committee Report Lori MacNichol, Airport Advisory Chair, listed the names of the current members. She highlighted some of the improvements that are being considered like fencing the airport and updating the Master Plan. Ms. MacNichol said the level of support from City staff has been outstanding. Mr. Becker has done an excellent job and seems to be well liked by everyone in the community. She asked Council to continue to support the decisions made by Mr. Becker and the committee. Ms. MacNichol gave an overview of the fly-in. She mentioned that the airport is running out of hanger space. There are approximately 2 spaces left. AB 02-36 Ice Rink & Event Center Resolution No. 02-13 Mr. Strope explained that Council already approved use of current year franchise fees towards the Ice Rink Project. Council discussed what the money would actually be used for. Mr. Strope said the fees would be used to bury power lines. Council discussed whether the fees should be used on this project or another project. Mr. Sabala explained that they have a very tight budget now. The City's contribution would make a significant difference. Mr. Sabala said if the City could commit to the full amount over the next 5 years, it would be fine. Council agreed to pay $103,245 over the next five years for burying the power lines. Mr. Sabala thanked the City for its support. Page 6 of 10 June 13, 2002 City Council Minutes Mr. Colton moved to approve the request to dedicate future year's Idaho Power Franchise Fees as payment to the Sabala Foundation for electrical work described, with maximum total payment of $103,245 over the next 5 years, adopt resolution No. 02-13 and authorize the Mayor to sign. Mr. Eimers seconded the motion. At a roll call vote, Mr. Colton, Mr. Eimers, Ms. Arp, and Mr. Kaiser voted aye. The motion carried. AB 02-72 COPS School Resource Officer Program Mr. Appa explained that this grant is for a School Resource Officer. It's different than the one presented at the last meeting. He asked for permission to apply for the grant. Mr. Appa read some detailed information about the position. He explained that this is a partnership between the city and the school district. The city's responsibility for 3 years would be approximately $6200 the school district will commit $3000 per year. They would be willing to discuss funding at that time for the 4th year. Council said the police department can submit the application. Then the advisory committee can review the grant to determine whether the city should accept it. Mr. Colton moved to approve the police department applying for the School Resource Officer Grant and authorize the Mayor to sign. Ms. Arp seconded the motion. All Council members voted aye. The motion carried. AB 02-75 Scope of Work AlP project 03-16-0023-008 Mr. Becker asked for approval of the scope of work for paving maintenance at the airport. He explained that new taxi ways are not being put in at the airport. Mr. Colton moved to approve the scope of work and authorize the Mayor to sign. Mr. Eimers seconded the motion. At a roll call vote, Mr. Colton, Mr. Eimers, Ms. Arp, and Mr. Kaiser voted aye. The motion carried. Mr. Colton gave Mr. Becker a pat on the back for taking care of the Recreation Department. AB 02-87 McCall Cemetery & Robert Allis Parcels Mr. Kirkpatrick explained that Kerr Surveying has discovered some minor discrepancies in the legal description of the McCall cemetery parcel and the adjacent parcel owned by Robert Allis and others. Mr. Kirkpatrick stated that the discrepancies are related to different locations that were used for a nearby section corner, which has now been correctly located. He stated that the new legal descriptions clarify the boundaries and do not give up any city land or acquire an additional land from Allis. Ms. Arp moved to direct staff to prepare quit claim deeds as described and authorize the Mayor to sign all necessary documents. Mr. Eimers seconded the Page 7 of 10 June 13, 2002 City Council Minutes motion. At a roll call vote, Ms. Arp, Mr. Eimers, Mr. Colton, and Mr. Kaiser voted aye. The motion carried. AB 02-83 Member of the City P&Z Commission - Ordinance No. 765 Mr. Kirkpatrick explained that this ordinance implements the Council's directive from the May 9th meeting. He stated that the ordinance changes the membership requirements for the Planning & Zoning Commission to require that impact area residents have proportional representation and eliminates references to the Impact Area P&Z. Council discussed the proposed changes and the relationship of this ordinance to the on-going impact area negotiations with Valley County. Mr. Kirkpatrick stated that this change must be made to bring the city into compliance with the requirements of Idaho Code §67-6526(g), regardless of the outcome of the impact area negotiations. Ms. Arp said she did not think it was necessary to make this change, and expressed concern over the effect on the impact area negotiations. Mr. Kirkpatrick reiterated that the change must be made regardless of the negotiations. Mr. Colton moved to suspend the rules, read by title only, one time only, Ordinance No. 765. Mr. Eimers seconded the motion. At a roll call vote, Mr. Colton, Mr. Eimers, Ms. Arp, and Mr. Kaiser voted aye. The motion carried. Mr. Colton moved to Adopt Ordinance No. 765 and authorize the Mayor to sign. Mr. Eimers seconded the motion. At a roll call vote, Mr. Colton, Mr. Eimers, Ms. Arp, and Mr. Kaiser voted aye. The motion carried. AB 02-84 Appointment of Planning & Zoning Commission Members Mr. Kirkpatrick said Glenn Gore has resigned from the commission, leaving only two members. The passage of Ordinance 765 creates vacancies for one city resident and two impact area residents. Mr. Kirkpatrick stated that newspaper articles publicized the need for P&Z members and that he had contacted several people who now live in the impact area who were either formerly on the commission or had expressed interest in being appointed. He stated that Valley County Commissioners were asked for recommendations and they did not contact Mr. Kirkpatrick with any. Mr. Kirkpatrick stated that Jeff Schoedler, city resident, and Connie Ruyle, impact area resident, have requested appointment to the P&Z. He said the commission recommends that they be appointed. Mr. Kaiser moved to direct the Mayor to appoint Connie Ruyle and Jeff Schoedler to the Planning & Zoning Commission, both terms to expire in January 2004. Mr. Eimers seconded the motion. Ail Council Members voted aye. The motion carried. Page 8 of 10 June 13, 2002 City Council Minutes AB 02-69 Recreation Director Mr. Strope said the city had three very good finalists. The leading candidate is LeAnna Waite. She asked if she could give a decision on Monday. Mr. Strope asked for Council to affirm his appointment of either Leanna Waite or Brock Heasley depending on Ms. Waite's decision. Mr. Eimers moved to confirm the City Manager's appointment of a new Recreation Director. Mr. Colton seconded the motion. Ail Council Members voted aye. The motion carried. AB 02-89 Payment to Goul Construction Mr. Strope said he went to the site today to confirm the materials were on site and was not able to do so. He asked Council to approve payment contingent upon review of the materials. Mr. Kaiser moved to approve payment to Goul Construction contingent upon review of materials by the City Manager. Ms. Arp seconded the motion. Ail Council Members voted aye. The motion carried. City Manager- Robert Strope Mr. Strope highlighted some items in his written report. He said the second annual budget open house was held. It's a good opportunity for staff to do a dress rehearsal. Bob and Cindy Crawford asked the city to participate in the skate park for $30,000 for next two years. Mr. Strope asked Council to pull AB 02-64 City Manager Evaluation from Executive Session and do his evaluation in open session. AB 02-64 City Manager Evaluation Mr. Strope gave Council a list of what his top 10 priorities consist of. The priorities were discussed in detail. City Attorney- Chris Yorgasen None. Finance Director/City Clerk - Cathleen Koch None. Page 9 of 10 June 13, 2002 City Council Minutes City Councilor - Marilyn Arp Ms. Arp mentioned that someone recommended condemning the old Forest Service Building. Council said staff needs to take a look at options for the building. She also mentioned that sandwich boards need to come down around town. City Councilor - David Kaiser None. City Councilor- Kirk Eimers None, City Councilor - Mayor Colton None. Without further business, Mr. Colton moved to adjourn. motion. Ail Council Members voted aye. The motion carried. adjourned at 9:30pm. Ms. Arp seconded the The Council Ralph Cot(/on, M~yor Ca~lee~ A. Koch, Fi'nan(Je Director/City Clerk Page 10 of 10 June 13, 2002 City Council Minutes