HomeMy Public PortalAboutCouncil Minutes 2002 10/24MINUTES
McCall City Council
Regular Meeting
Thursday, October 24, 2002
Table of Contents
Call to Order and Roll Call
Public Hearing
AB 02-147 Recreation Fees Resolution No. 02-28
AB 02-148 ICDBG Status of funds regarding the McCall Ice & Event Center
Public Comment
Consent Agenda
Minutes of October 10, 2002
Invoice Approval List Dated October 18, 2002
Payroll Report for Pay Period Ending October 11,2002
AB 02-59 McCall Ice & Event Center Request Funds & Progress Report #8
AB 02-146 Sell Two Kaiser-Jeep 5 Ton Vehicles Resolution 02-29
AB 02-149 Old Jail Alley Way, Valley Paving Payment #1
AB 02-153 Beer & Wine License
Business
AB 02-155
AB 02-151
AB 02-150
AB 02-152
AB 02-114
AB 02-115
AB 02-156
McCall Urban Renewal Agency Report to City Council
BDPA Presentation
Council Vacancy
Personnel Policy Manual Resolution No. 02-30
Ordinance No. 768 Parking Violation Fees
Resolution No. 02-22 Parking Fees
Appointment/Removal Ordinance No. 772
Reports
Executive Session
Adjournment
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City Council Minutes
Mayor Colton called the regular meeting of the McCall City Council to order at 7:00pm.
Ms. Arp, Mr. Muller, Mr. Colton and Mr. Eimers answered roll call. A quorum was
present. City staff members present were Attorney Susan Buxton, Attorney Paul
Turcke, City Manager Robert Strope and Finance Director/City Clerk Cathleen Koch.
AB 02-147 Recreation Fees Resolution No. 02-28
Mr. Strope reminded Council that any gymnastics fee changes require Council approval.
A Public Hearing is required because one of the fees exceeds five percent.
Mayor Colton opened the public hearing.
Katherine Hall, Board Member of Heartland Gymnastics, said they currently require
each participant to pay an $18 insurance fee. An added $2 per month for an average
participant attending 9 months spreads the fee out equally.
Mayor Colton closed the public hearing.
Mr. Colton moved to adopt Resolution No. 02-28 and authorize the Mayor to sign.
Ms. Arp seconded the motion. All Council Members voted aye. The motion
carried.
AB 02-148 ICDBG Status of Funds Regarding the McCall Ice & Event Center
Karl Augustine said the parking garage project is substantially complete. He submitted
a narrative, which is included in the record.
Mayor Colton opened the public hearing.
Mr. Kirkpatrick said the McCall Improvement Committee (MIC) met today and received
a status update from Diana Sabala. The MIC thanked Council for their support on the
project.
Mayor Colton closed the public hearing. He left the record open for five more days.
The Mayor called for public comment.
There were no comments.
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October 24, 2002
City Council Minutes
Minutes of October 10, 2002
Invoice Approval List Dated October 18, 2002
Payroll Report for Pay Period Ending October 11,2002
AB 02-59 McCall Ice & Event Center Request Funds & Progress Report #8
AB 02-146 Sell Two Kaiser-Jeep 5 Ton Vehicles Resolution 02-29
AB 02-149 Old Jail Alley Way, Valley Paving Payment #1
AB 02-153 Beer & Wine License
There was an addition to the warrant register and a letter from the State Police
concerning the Pancake House request for a beer and wine license.
Ms. Arp moved to approve the Consent Agenda as amended. Mr. Muller
seconded the motion. At a roll call vote, Ms. Arp, Mr. Muller, Mr. Colton, and Mr.
Eimers voted aye. The motion carried.
AB 02-151 BDPA Presentation
Mr. Strope explained that the kinds and levels chart provided shows each position in a
specific grade. The recommended salary structure associated with each position was
also provided. The salary structure can be implemented across all funds saving the City
money this fiscal year. There will not be any merit based increases this year, but staff
recommends using $25,000 for employee recognition.
Bonnie Brazier, BDPA Inc., explained that there was an employee advisory committee
and department head group. She thanked both groups for their participation. She also
thanked Mr. Strope for his leadership and time and Ms. Koch for helping with
implementation and cost figures. Ms Brazier reviewed and explained the executive
summary, which was included in the record.
There was discussion about the methodology used to come up with a recommendation.
Andrea Fogleman, BDPA Inc., said the salary structure overall is approximately 10%
below market. An organization's pay is competitive if it is within 5% of market. She
reviewed the recommended actions outlined in the executive summary.
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City Council Minutes
There was lengthy discussion about the performance management system. Mr. Strope
said the City is already using the performance management system by using the
evaluation form.
Mr. Strope will provide Council with BDPA's final report for review.
AB 02-150 Council Vacancy
Mr. Strope said Council needs to define the process for filling a vacancy. He made
suggestions as outlined on the agenda bill, which Council agreed upon. The deadline
for submission of letters of interest is November 30, 2002.
Mr. Strope explained the meaning of Committee of the Whole. He said the committee
must come up with a 3-1 or 4-0 recommendation to Council. Council will then vote on
the recommendation. There was discussion about whether deliberations could be held
in executive session. Ms. Buxton said she could have the answer for Mr. Strope
tomorrow. Council agreed that the deliberations should be done publicly. They asked
staff to revise the press release to include notice that the information will be discussed
publicly.
Presentations from interested citizens will occur December 12, 2002. The Committee of
the Whole meeting will be scheduled for December 16, 2002 at 3:00pm.
AB 02-152 Personnel Policy Manual Resolution No. 02-30
Mr. Strope asked Council to adopt the Personnel Policy Manual and the appendices on
technology, sick leave, and drug testing. Council discussed specific amendments to be
made to the Personnel Policy Manual. The reimbursement for expenses policy for
Council was discussed in detail.
Mr. Colton moved to adopt Resolution No. 02-30, authorize the Mayor to sign, and
direct the City Manager to conduct informal meetings with the staff by November
30, 2002. Mr. Eimers seconded the motion. All Counc# Members voted aye. The
motion carried.
Mr. Strope will provide Council with a revised copy of the Personnel Policy Manual for
review.
AB 02-114 Ordinance No. 768 Parking Violation Fees
Mr. Appa explained that Council discussed the time frame to pay fines the last time the
ordinance was presented to them. The ordinance was modified to reflect the
discussion.
Mr. Colton moved to suspend the rules, read by title only second and third
reading of Ordinance No. 768. Ms. Arp seconded the motion. At a roll call vote,
Mr. Colton, Ms. Arp, Mr. Muller, and Mr. Eimers voted aye. The motion carried.
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City Council Minutes
Mr. Colton moved to adopt Ordinance No. 768 and authorize the Mayor to sign.
Mr. Eimers seconded the motion. At a roll call vote, Mr. Colton, Mr. Eimers, Mr.
Muller, and Ms. Arp voted aye. The motion carried.
AB 02-115 Resolution No. 02-22 Parking Fees
No comments were made regarding the fees.
Mr. Colton moved to adopt Resolution No. 02-22 and authorize the Mayor to sign.
Mr. Eimers seconded the motion. At a roll call vote, Mr. Colton, Mr. Eimers, Mr.
Muller, and Ms. Arp voted aye. The motion carried.
AB 02-156 Appointment/Removal Ordinance No. 772
Mr. Strope reminded Council that they decided to make changes to the appointment
and removal ordinance at a previous meeting. There is one amendment that will be
made to include provisions for contract employees. Mr. Strope recommended the first
reading of the ordinance.
Ms. Arp requested a change to appointments for committee members, which allows
Council to choose the committee member. Council would like all information forwarded
to them for consideration, along with the recommendation of the committee.
Ms. Arp moved to suspend the rules read by title only, first reading Ordinance No.
772. Mr. Colton seconded the motion. At a roll call vote, Ms. Arp, Mr. Colton, Mr.
Muller, and Mr. Eimers voted aye. The motion carried.
AB 02-155 McCall Urban Renewal Agency Report to City Council
Rick Fereday provided a map of the Urban Renewal area. He reminded Council that
the district was formed for a convention center. The agency may be back on track with
the plan. The bond debt is the only debt left for the agency.
City Manager- Robert Strope
None.
City Attorney - Susan Buxton
None.
Finance Director/City Clerk - Cathleen Koch
Ms. Koch mentioned that the November and December meeting dates need to be
decided upon. Council will hold one regular meeting, the second Thursday, in both
November and December. They will also have a special meeting to canvass the votes
on November 7, 2002 at 3:00pm and on December 16, 2002 at 3:00pm to consider
Council Member submissions.
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City Council Minutes
Director of Golf & Parks Operations - Dan Pillard
Dan Pillard said he predicts the losses at $38,000 for the golf course with the budget
cuts. They will actually have a $71,000 loss in revenue compared to last year. Mr.
Pillard said customer service is extremely important and the majority of losses are due
to customer service. Mr. Strope pointed out that things won't be cut out of the
maintenance budget, which will require the City to spend more money to fix something
in the future.
City Councilor- Marilyn Arp
None.
City Councilor - Allan Muller
None.
City Councilor - Kirk Eimers
Mr. Eimers asked about the Joint Powers Board.
report to Council at a later date.
Mr. Strope said he would be giving a
Paul Turcke responded to Mr. Eimers question on how much money has been spent
regarding Mr. Kaiser. Mr. Turcke said $3,584 has been paid to the firm on the Kaiser
issue. There's approximately $500 to $600 more in bills to be submitted to the city.
Mr. Eimers asked how high performers will be rewarded with the new salary structure.
Mr. Strope reviewed the pay structure and bonus option.
City Councilor - Mayor Colton
None.
At 9:27pm, Mr. Colton moved to go into executive session per Idaho Code 67-
2345(lb) to consider a personnel matter. Mr. Eimers seconded the motion. At a
roll call vote, Mr. Colton, Mr. Eimers, Mr. Muller and Ms. Arp voted aye. The
motion carried.
At lO:08pm, Mr. Muller moved to come out of executive session. Mr. Eimers
seconded the motion. At a roll call vote, Mr. Muller, Mr. Eimers, Mr. Colton and
Ms. Arp voted aye. The motion carried.
The discussion concerned a personnel matter.
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City Council Minutes
Without further business, Mr. Muller moved to adjourn. Mr. Eimers seconded the
motion. All Council Members voted aye. The motion carried. Council adjourned
at 10:08pm.
Cathleen A. Koch, Finance Director/City Clerk
Ralph Coltor(, Mayor
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City Council Minutes