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HomeMy Public PortalAboutCouncil Minutes 2002 10/24MINUTES McCall City Council Regular Meeting Thursday, October 24, 2002 Table of Contents Call to Order and Roll Call Public Hearing AB 02-147 Recreation Fees Resolution No. 02-28 AB 02-148 ICDBG Status of funds regarding the McCall Ice & Event Center Public Comment Consent Agenda Minutes of October 10, 2002 Invoice Approval List Dated October 18, 2002 Payroll Report for Pay Period Ending October 11,2002 AB 02-59 McCall Ice & Event Center Request Funds & Progress Report #8 AB 02-146 Sell Two Kaiser-Jeep 5 Ton Vehicles Resolution 02-29 AB 02-149 Old Jail Alley Way, Valley Paving Payment #1 AB 02-153 Beer & Wine License Business AB 02-155 AB 02-151 AB 02-150 AB 02-152 AB 02-114 AB 02-115 AB 02-156 McCall Urban Renewal Agency Report to City Council BDPA Presentation Council Vacancy Personnel Policy Manual Resolution No. 02-30 Ordinance No. 768 Parking Violation Fees Resolution No. 02-22 Parking Fees Appointment/Removal Ordinance No. 772 Reports Executive Session Adjournment Page 1 of 7 October 24, 2002 City Council Minutes Mayor Colton called the regular meeting of the McCall City Council to order at 7:00pm. Ms. Arp, Mr. Muller, Mr. Colton and Mr. Eimers answered roll call. A quorum was present. City staff members present were Attorney Susan Buxton, Attorney Paul Turcke, City Manager Robert Strope and Finance Director/City Clerk Cathleen Koch. AB 02-147 Recreation Fees Resolution No. 02-28 Mr. Strope reminded Council that any gymnastics fee changes require Council approval. A Public Hearing is required because one of the fees exceeds five percent. Mayor Colton opened the public hearing. Katherine Hall, Board Member of Heartland Gymnastics, said they currently require each participant to pay an $18 insurance fee. An added $2 per month for an average participant attending 9 months spreads the fee out equally. Mayor Colton closed the public hearing. Mr. Colton moved to adopt Resolution No. 02-28 and authorize the Mayor to sign. Ms. Arp seconded the motion. All Council Members voted aye. The motion carried. AB 02-148 ICDBG Status of Funds Regarding the McCall Ice & Event Center Karl Augustine said the parking garage project is substantially complete. He submitted a narrative, which is included in the record. Mayor Colton opened the public hearing. Mr. Kirkpatrick said the McCall Improvement Committee (MIC) met today and received a status update from Diana Sabala. The MIC thanked Council for their support on the project. Mayor Colton closed the public hearing. He left the record open for five more days. The Mayor called for public comment. There were no comments. Page 2 of 7 October 24, 2002 City Council Minutes Minutes of October 10, 2002 Invoice Approval List Dated October 18, 2002 Payroll Report for Pay Period Ending October 11,2002 AB 02-59 McCall Ice & Event Center Request Funds & Progress Report #8 AB 02-146 Sell Two Kaiser-Jeep 5 Ton Vehicles Resolution 02-29 AB 02-149 Old Jail Alley Way, Valley Paving Payment #1 AB 02-153 Beer & Wine License There was an addition to the warrant register and a letter from the State Police concerning the Pancake House request for a beer and wine license. Ms. Arp moved to approve the Consent Agenda as amended. Mr. Muller seconded the motion. At a roll call vote, Ms. Arp, Mr. Muller, Mr. Colton, and Mr. Eimers voted aye. The motion carried. AB 02-151 BDPA Presentation Mr. Strope explained that the kinds and levels chart provided shows each position in a specific grade. The recommended salary structure associated with each position was also provided. The salary structure can be implemented across all funds saving the City money this fiscal year. There will not be any merit based increases this year, but staff recommends using $25,000 for employee recognition. Bonnie Brazier, BDPA Inc., explained that there was an employee advisory committee and department head group. She thanked both groups for their participation. She also thanked Mr. Strope for his leadership and time and Ms. Koch for helping with implementation and cost figures. Ms Brazier reviewed and explained the executive summary, which was included in the record. There was discussion about the methodology used to come up with a recommendation. Andrea Fogleman, BDPA Inc., said the salary structure overall is approximately 10% below market. An organization's pay is competitive if it is within 5% of market. She reviewed the recommended actions outlined in the executive summary. Page 3 of 7 October 24, 2002 City Council Minutes There was lengthy discussion about the performance management system. Mr. Strope said the City is already using the performance management system by using the evaluation form. Mr. Strope will provide Council with BDPA's final report for review. AB 02-150 Council Vacancy Mr. Strope said Council needs to define the process for filling a vacancy. He made suggestions as outlined on the agenda bill, which Council agreed upon. The deadline for submission of letters of interest is November 30, 2002. Mr. Strope explained the meaning of Committee of the Whole. He said the committee must come up with a 3-1 or 4-0 recommendation to Council. Council will then vote on the recommendation. There was discussion about whether deliberations could be held in executive session. Ms. Buxton said she could have the answer for Mr. Strope tomorrow. Council agreed that the deliberations should be done publicly. They asked staff to revise the press release to include notice that the information will be discussed publicly. Presentations from interested citizens will occur December 12, 2002. The Committee of the Whole meeting will be scheduled for December 16, 2002 at 3:00pm. AB 02-152 Personnel Policy Manual Resolution No. 02-30 Mr. Strope asked Council to adopt the Personnel Policy Manual and the appendices on technology, sick leave, and drug testing. Council discussed specific amendments to be made to the Personnel Policy Manual. The reimbursement for expenses policy for Council was discussed in detail. Mr. Colton moved to adopt Resolution No. 02-30, authorize the Mayor to sign, and direct the City Manager to conduct informal meetings with the staff by November 30, 2002. Mr. Eimers seconded the motion. All Counc# Members voted aye. The motion carried. Mr. Strope will provide Council with a revised copy of the Personnel Policy Manual for review. AB 02-114 Ordinance No. 768 Parking Violation Fees Mr. Appa explained that Council discussed the time frame to pay fines the last time the ordinance was presented to them. The ordinance was modified to reflect the discussion. Mr. Colton moved to suspend the rules, read by title only second and third reading of Ordinance No. 768. Ms. Arp seconded the motion. At a roll call vote, Mr. Colton, Ms. Arp, Mr. Muller, and Mr. Eimers voted aye. The motion carried. Page 4 of 7 October 24, 2002 City Council Minutes Mr. Colton moved to adopt Ordinance No. 768 and authorize the Mayor to sign. Mr. Eimers seconded the motion. At a roll call vote, Mr. Colton, Mr. Eimers, Mr. Muller, and Ms. Arp voted aye. The motion carried. AB 02-115 Resolution No. 02-22 Parking Fees No comments were made regarding the fees. Mr. Colton moved to adopt Resolution No. 02-22 and authorize the Mayor to sign. Mr. Eimers seconded the motion. At a roll call vote, Mr. Colton, Mr. Eimers, Mr. Muller, and Ms. Arp voted aye. The motion carried. AB 02-156 Appointment/Removal Ordinance No. 772 Mr. Strope reminded Council that they decided to make changes to the appointment and removal ordinance at a previous meeting. There is one amendment that will be made to include provisions for contract employees. Mr. Strope recommended the first reading of the ordinance. Ms. Arp requested a change to appointments for committee members, which allows Council to choose the committee member. Council would like all information forwarded to them for consideration, along with the recommendation of the committee. Ms. Arp moved to suspend the rules read by title only, first reading Ordinance No. 772. Mr. Colton seconded the motion. At a roll call vote, Ms. Arp, Mr. Colton, Mr. Muller, and Mr. Eimers voted aye. The motion carried. AB 02-155 McCall Urban Renewal Agency Report to City Council Rick Fereday provided a map of the Urban Renewal area. He reminded Council that the district was formed for a convention center. The agency may be back on track with the plan. The bond debt is the only debt left for the agency. City Manager- Robert Strope None. City Attorney - Susan Buxton None. Finance Director/City Clerk - Cathleen Koch Ms. Koch mentioned that the November and December meeting dates need to be decided upon. Council will hold one regular meeting, the second Thursday, in both November and December. They will also have a special meeting to canvass the votes on November 7, 2002 at 3:00pm and on December 16, 2002 at 3:00pm to consider Council Member submissions. Page 5 of 7 October 24, 2002 City Council Minutes Director of Golf & Parks Operations - Dan Pillard Dan Pillard said he predicts the losses at $38,000 for the golf course with the budget cuts. They will actually have a $71,000 loss in revenue compared to last year. Mr. Pillard said customer service is extremely important and the majority of losses are due to customer service. Mr. Strope pointed out that things won't be cut out of the maintenance budget, which will require the City to spend more money to fix something in the future. City Councilor- Marilyn Arp None. City Councilor - Allan Muller None. City Councilor - Kirk Eimers Mr. Eimers asked about the Joint Powers Board. report to Council at a later date. Mr. Strope said he would be giving a Paul Turcke responded to Mr. Eimers question on how much money has been spent regarding Mr. Kaiser. Mr. Turcke said $3,584 has been paid to the firm on the Kaiser issue. There's approximately $500 to $600 more in bills to be submitted to the city. Mr. Eimers asked how high performers will be rewarded with the new salary structure. Mr. Strope reviewed the pay structure and bonus option. City Councilor - Mayor Colton None. At 9:27pm, Mr. Colton moved to go into executive session per Idaho Code 67- 2345(lb) to consider a personnel matter. Mr. Eimers seconded the motion. At a roll call vote, Mr. Colton, Mr. Eimers, Mr. Muller and Ms. Arp voted aye. The motion carried. At lO:08pm, Mr. Muller moved to come out of executive session. Mr. Eimers seconded the motion. At a roll call vote, Mr. Muller, Mr. Eimers, Mr. Colton and Ms. Arp voted aye. The motion carried. The discussion concerned a personnel matter. Page 6 of 7 October 24, 2002 City Council Minutes Without further business, Mr. Muller moved to adjourn. Mr. Eimers seconded the motion. All Council Members voted aye. The motion carried. Council adjourned at 10:08pm. Cathleen A. Koch, Finance Director/City Clerk Ralph Coltor(, Mayor Page 7 of 7 October 24, 2002 City Council Minutes