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HomeMy Public PortalAboutFDOC Work Squad AmendmentFLORIDA DEPARTMENT of CORRECTIONS Governor RICK SCOTT Secretary An Equal Opportunity Employer MICHAEL D. CREWS 501 South Calhoun Street • Tallahassee, FL 32399-2500 June 13, 2013 Wayne Steele City of Crestview 715 Ferdon Blvd., North Crestview, Florida 32536 RE: Work Squad Contract WS767, Amendment #1 Dear Mr. Steele: http://www.dc.state.fl.us Enclosed is your fully executed original document for your files of Work Squad Contract# WS767, Amendment #1 between the Department of Corrections and your organization. This Contract Amendment renews the Contract for one more year, updates Contract Language and costs, effective October 1, 2013. As a reminder, please be advised: • . to include the Contract #(WS767) on all correspondence; that changes to the scope of services cannot be made except through a formal Contract amendment, executed by both parties, and issued by this office; and that services may not be provided after the expiration date unless the Contract has been extended or renewed. If there are any questions, please call me at (850) 717-3661. Sincerely, Cristy E. Di on Government Operations Consultant I Bureau of Contract Management and Monitoring Enclosure CONTRACT # WS767 Amendment # 1 CONTRACT AMENDMENT BETWEEN THE DEPARTMENT OF CORRECTIONS AND CITY OF CRESTVIEW This is an Amendment to the Contract between the Florida Department of Corrections ("Department") and City of Crestview ("Agency") to provide for the use of inmate labor in work programs. This Amendment: • renews the Contract for one (1) year pursuant to Section I., B., Contract Renewal; • revises the end date of the Contract referenced in Section I., A., Contract Term; and • replaces Addendum A with Revised Addendum A, effective October 1, 2013. Original contract period: October 1, 2012 through September 30, 2013 In accordance with Section V., CONTRACT MODIFICATIONS, the following changes are hereby made: 1. Section I., A., Contract Term, is hereby revised to read: A. This Contract began October 1, 2013 and shall end at midnight on September 30, 2014. This Contract is in its final renewal year. 2. Pursuant to Section III., Compensation, A., 5, the rate of compensation is amended to reflect the rates indicated in Revised Addendum A. Addendum A is hereby replaced with Revised Addendum A, effective October 1, 2013. All other terms and conditions of the original Contract remain in full force and effect. This Amendment shall begin on the last date of signature by all parties, whichever is later. BALANCE OF PAGE INTENTIONALLY LEFT BLANK Page 1 of 5 CONTRACT # WS767 Amendment # 1 IN WITNESS THEREOF, the parties hereto have caused this Amendment to be executed by their undersigned officials as duly authorized. AGENCY: CITY OF CRESTVIEW SIGNED <i� BY: ��atr �//za,60,i 117 teDi i 1/e-itg� NAME: TITLE: DATE: ex?, / 7 a ® el_3 FEID #: 69— 6 06 oa q DEPARTMENT OF CORRECTIONS Approved as to form and legality, subject to execution. BY: SIGNED v'� BY: AL. I SIGNED el NAME: /Michael D. Crews NAME: "s, en A. Parke TITLE: Secretary Department of Corrections DATE: TITLE: General Counsel Dep��tment f Corrections DATE: Page 2 of 5 ONISVHadnH J© nd3b110 £S II UV 02 A714 £l CGA(;��� Revised Addendum A Inmate Work Squad Detail of Costs for City of Crestview Interagency Contract Number WS767 AMD#1 Effective October 1, 2013 ***ENTER MULTIPLIERS IN SHADED BOXES ONLY IF TO BE INVOICED TO AGENCY*** Per Officer Annual Cost Total Annual Cost I. CORRECTIONAL WORK SQUAD OFFICER SALARIES AND POSITION RELATED -EXPENSES TO BE REIMBURSED BY THE AGENCY: Officers Salary # Officer: Multiplier 1 $ 54,194.00 ** $ 54,194.00 Salary Incentive Payment $ 1,128.00 $ 1,128.00 Repair and Maintenance $ 121.00 $ 121.00 State Personnel Assessment $ 354.00 $ 354.00 Training/Criminal Justice Standards $ 200.00 $ 200.00 Uniform Purchase $ 400.00 $ 400.00 Uniform Maintenance $ 350.00 $ 350.00 Training/Criminal Justice Standards * $ 2,225.00 TOTAL - To Be Billed By Contract To Agency $ 58,972.00 $ 56,747.00 *Cost limited to first year of contract as this is not a recurring personnel/position cost. **Annual cost does not include overtime pay. IA. The Overtime Hourly Rate of Compensation for this Contract is $31.85, if applicable. (The Overtime Hourly Rate of Compensation shall include the average hourly rate of pay for a Correctional Officer and the average benefit package provided by the department, represented as time and one half for purposes of this Contract.) r Number I Squads II. ADMINISTRATIVE COSTS TO BE REIMBURSED BY THE AGENCY: Costs include but may not be limited to the following: Rain coats, staff high visibility safety vest, inmate high visibility safety vest, fire extinguisher, first aid kit, personal protection kit, flex cuffs, warning signs, handcuffs, Igloo coolers, portable toilets, insect Total Annual Cost repellants, masks, vaccinations, and other administrative expenses. 1 $ 750.00 TOTAL - To Be Billed By Contract To Agency III. ADDITIONAL AGENCY EXPENSES: Tools, equipment, materials and supplies not listed in Section II above are to be provided by the Agency. CELLULAR PHONE WITH SERVICE REQUIRED: YES x❑ NO ❑ ENCLOSED TRAILER REQUIRED: YES❑ NO® Addendum A Revised 06-02-03/01-12-04 Page 3 of 5 $ 750.00 Revised Addendum A Inmate Work Squad Detail of Costs for City of Crestview Interagency Contract Number WS767 AMD#1 Effective October 1, 2013 IV. OPERATING CAPITAL TO BE ADVANCED BY AGENCY: Hand Held Radio Vehicle Mounted Radio Per Unit Cost MACOM $4969.00 X MACOM $5400.00 F TOTAL Operating Capital To Be Advanced By Agency V. TOTAL COSTS TO BE ADVANCED BY AGENCY: 1. Operating Capital - from Section IV. 2. Grand Total - To Be Advanced By Agency At Contract Signing: VI. TOTAL COSTS TO BE BILLED TO AGENCY BY CONTRACT: 1. Correctional Officer Salaries and Position -Related Expenses - from Section I. 2. Other Related Expenses and Security Supplies - from Section II. 3. Grand Total - To Be Billed To Agency By Contract: VII. TOTAL OF ALL COSTS ASSOCIATED WITH CONTRACT: (Total of Sections V. and VI.) Number of Units 1 Total Cost $ $ $ Total Cost $0.00 $0.00 Total Cost $56,747.00 $750.00 $57,497.00 $57,497.00 VIII. OVERTIME COSTS: If the contracting Agency requests overtime for the work squad which is approved by the Department, the contracting Agency agrees to pay such costs and will be billed separately by the Department for the cost of overtime. Addendum A Revised 06-02-03/01-12-04 Page 4 of 5 Bill To Provided Already Agency By Agency Exists El 0 EI Section I. Section IL Addendum A - INSTRUCTIONS Inmate Work Squad Detail of Costs for City of Crestview Interagency Contract Number WS767 AMD#1 Effective October 1, 2013 Costs in this section are determined each fiscal year by the Budget and Management Evaluation Bureau and are fixed. By entering the number of Officers required for this contract, the spreadsheet will automatically calculate the "Total Annual Cost" column. If this Work Squad is beyond the first year of existence, enter a zero (0) in the "Total Annual Cost" column for "Training/Criminal Justice Standards'hfter you have entered the "# Officers Multiplier". Safety and environmental health procedures require safety measures such as the use of safety signs, vests, and clothing. The Department's procedure for Outside Work Squads requires that all Work Squad Officers be responsible for ensuring their squad is equipped with a first aid kit and a personal protection equipment (PPE) kit. Section II identifies such required equipment. A new squad must be sufficiently equipped and an on -going squad must be re -supplied when needed. Type in the number of squads used for this contract and the spreadsheet will automatically calculate the fixed annual expense of $750.00 per squad and place the total in Section VI. Section III. Check "Yes" or "No" to indicate whether a Cellular Phone with Service and/or an Enclosed Trailer is required by the Contract Manager. Section IV. The Department's procedure for Outside Work Squads requires that they have at least one (1) primary means of direct communication with the Institution's Control Room. Communication via radio and/or cellular phone is appropriate. It is preferred that a backup, secondary means of communication also be available. It is the Agency's responsibility to provide them. If the Department purchases a radio(s), the Agency must fund the purchase at the time the Contract is signed. Check the box for the type of radio and fill in the Per Unit Cost for the type of radio, Number of Units, and Total Cost columns. Leave the Total Cost column blank if a radio(s) is not being purchased at this time. Check applicable boxes ("Bill to Agency", "Provided by Agency" and "Already Exists") for each radio. NOTE: All radio communication equipment owned or purchased by the Agency that is programmed to the Department's radio frequency and used by the work squad(s), whether purchased by the Department or the Agency, shall be IMMEDIATELY deprogrammed by the Department at no cost to the Agency upon the end or termination of this Contract. Section V. The total funds the Agency must provide at the time the contract is signed will be displayed here when the form is properly filled out. Section VI. The total funds the Agency will owe contractually, and pay in equal quarterly payments, will be displayed here. Section VII. The total funds associated with the Contract, to be paid by the Agency as indicated in Sections V. and VI., will be displayed here. Section VIII. Any agreement in this area will be billed separately as charges are incurred. Addendum A Revised 06-02-03/01-12-04 Page 5 of 5