HomeMy Public PortalAboutMinutes- City Coun - 06/12/97City of McCall
MINUTES
Regular Meeting of the McCall
City Council - Thursday, June 12,
1997
Table of Contents
Call to Order and Roll Call 3
Public Comment 3
Consent Agenda 3
Unfinished Business 4
Ordinance 713 Respecting a Franchise Agreement with Idaho Power Co 4
New Business 5
Bid Openings - Lick Creek Road Paving Project 5
Paving Plan 5
Certificate of Substantial Completion - Water Treatment Plant 5
Change Order #1 - Lift Station #S (Yacht Club) Upgrade 5
Water and Sewer Capital Fees
5
Professional Services Agreement with J-U-B Engineers -Mather Road Sewer Rehabilitation. 5
Request for Adjustment of Utility Account - Village Square Association 6
Progress Estimate #2 J-Ditch On -Farm Irrigation ($6,902.29) and Progress Estimate #2 J-Ditch
Pipeline ($395,672.86) 6
Award of J-Ditch Contract 6
Pay Request #3 and Change Order#2 East Lake Street Road, Water and Sewer Improvements -
Bezates Construction 6
Golf Course Irrigation Proposal for an Automated Valve. 6
Staff Reports 6
City Manager Report 6
City Attomey's Report 6
Ordinance No. 714-Respecting Paintball Weapons at an Approved Range 7
City Clerk Treasurer's Report 7
Mayor and Council Comments and Reports 7
Mr. Martens 7
Mr. Colton
7
Ms. Arp
8
Mr. Killen 8
Correspondence and Information Items 8
Adjoumment 10
2
Minutes -McCall City Council
Regular Meeting - Thursday, June 12, 1997
Cali to Order and Roll Call
• The meeting was called to order by Mayor Killen at 7:00 P.M.
• Ms. Arp and Messrs. Colton, Martens, and Killen answered the roll call. Mr. Eckhardt
was absent. A quorum was present. City Staff present included: (1) City Manager
Gary Shimun; (2) City Attorney Ted Burton; (3) City Clerk -Treasurer Jim Henderson;
(4) City Engineer Jackie DeClue; (5) Staff Planner Andy Locke; and (6) Public Works
Director Bill Keating.
Public Comment
The mayor then called for public comment. The following were heard:
• Curtis Spaulding requested that the tree removal from rights -of -way along Forest
Street and Mather Road delayed in order to receive public comment. The council
referred the matter to staff for a report.
• Andy Locke requested that the final plat for Jacob's Manor be added to the agenda. It
was so ordered. Mr. Locke then reported the findings and conclusions of the
Planning and Zoning Commission. Mr. Colton moved to adopt the findings and
conclusions of the commission as those of the council and to approve the plat except
that the word "preliminary' in Finding 4 be amended to read "final" and subject to the
two conditions in the commissions conclusions. Ms. Arp seconded and the motion
carried unanimously.
• The council then discussed the Post Office location. Mr. Burton reported that the
U.S.P.S. Site Selection Committee wanted to report on its feasibility analyses. The
council had not received input from all of its advisory committees. Rick Fereday
reported that he could not speak for the Downtown Planning Subcommittee but that
the Post Office Vision Committee had ranked the sites as follows: (1) Urban Renewal
Site (E. Pine St.); (2) Derr Site (E. Park St.); (3) Hehr Site ( E. Hemlock St. & Mill
Alley); and (4) Deinhard Site. The council then discussed scheduling the U.S.P.S. Site
Selection Committee request. After discussion it was suggested that a special
meeting be called for June 25 or 26 after Mr. Burton had coordinated further with the
committee.
Consent Agenda
The following items were included on the consent agenda:
•Minutes of May 22, 1997 - Regular Meeting
3
*Minutes of May 21, 1997 - Special Meeting
•Library Board Minutes dated May 15, 1997
•Vender Invoice Approval List dated June 6, 1997
•Payroll Report dated June 2, 1997
•Payroll Report dated May 30, 1997
*Payroll Report dated May 20, 1997
•Acknowledge Receipt of Claim for Damage or Injury by Larry Baum
•Pay Request No. 4 for $57,312.52 for work done on Water Pump Stations by Ross
Enterprises.
•Approval of Hand Check for Surplus Equipment Auction Sale
Mr. Colton moved to approve the consent agenda. Ms. Arp seconded and the motion
carried unanimously.
Unfinished Business
Ordinance 713 Respecting a Franchise Agreement with Idaho Power Co.
Mr. Shimun reported that he had passed to Idaho Power some of the council's concern
and that Idaho Power had not yet completed addressing those concems. Mr. Killen then
moved to suspend the rules requiring reading in full to permit the second reading of
Ordinance No. 713 by title only. Mr. Martens seconded. At a roll call vote, Messrs. Killen,
Martens, Colton and Ms. Arp voted "aye." Mr. Burton then read the proposed Ordinance
by title as follows:
An ordinance in accordance with Idaho Code 50-328, 50-329 and 50-239A granting a franchise
to Idaho Power Company, a Corporation, and to its successors and assigns, to construct,
maintain and operate in and upon the present and future streets, highways and other public
places within the corporate limits of the City of McCall, Idaho, electric utility property and facilities
for supplying electricity and electrical service to the city, the inhabitants thereof, and others for a
term of years, including the nonexclusive right to locate and maintain telephone, cable, fiber
optics or other communications facilities; setting forth an agreement not to compete, reserving
power of eminent domain; providing for the payment of franchise fees; and specifying other
limitations, terms and conditions governing the exercise of said franchise.
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New Business
Bid Openings - Lick Creek Road Paving Project
Mr. Keating gave a report of the bids received and recommended award of the bid to
Boise Paving and Asphalt Co. Mr. Colton moved to award the contract to Boise Paving for
the bid amount of $71,756.00. Ms. Arp seconded and the motion carried unanimously.
Paving Plan
Mr. Keating presented an updated 5-year paving plan. Mr. Martens noted that several
items that were fairly early in the old plan had been slipped significantly. Council directed
staff to reconcile the new plan with the old one and to be prepared to explain changes.
Certificate of Substantial Completion - Water Treatment Plant
Mr. Shimun reported that there was still a significant "punch" list and recommended that
the matter be deferred. The council took no action.
Change Order #1 - Lift Station #6 (Yacht Club) Upgrade
Ms. DeClue gave a report noting that the change order amended the completion time and
was needed due to the previous unavailability of the necessary pumps. Mr. Martens
moved to approve the change order. Mr. Colton seconded and the motion carried
unanimously.
Water and Sewer Capital Improvement Fees
Ms. DeClue presented a report proposing capital improvement fees for the following:
• Finishing Touch/Deinhard Lane Suite B/$1,944
• Dollar Mart/Deinhard Lane Suite D/$1,944
• McCall Bakery/Deinhard Lane Suite C/$6,080
• McCall Air Taxi/McCall Airport/$998
Mr. Killen moved to approve the fees recommended. Mr. Martens seconded and the
motion carried unanimously.
Professional Services Agreement with J-U-B Engineers -Mather Road Sewer
Rehabilitation.
Ms. DeClue gave a report. Mr. Colton moved to approve the agreement. Ms. Arp
seconded. At a roll call vote, Mr. Colton, Ms. Arp, Mr. Martens and Mr. Killen voted "aye."
The motion carried.
5
Request for Adjustment of Utility Account - Village Square Association
Mr. Henderson gave a report pointing out that since last summer, the association's water
consumption had increased dramatically. This was discovered to be due to a broken
water line. Since sewer fees are tied to water consumption, the association was
requesting an adjustment to its sewer fee in as much as water lost from the broken line did
not enter the sewer system. The requested amount of $1,907.18 represented the
difference between the historical average consumption and actual charges from October
2, 1996. Mr. Henderson reported that he had verified and concurred with the computation
and recommended that the adjustment be approved. Ms. Arp moved to approve the
adjustment. Mr. Killen seconded and the motion carried unanimously.
Progress Estimate #2 J-Ditch On -Farm Irrigation ($6,902.29) and Progress
Estimate #2 J-Ditch Pipeline ($395,672.86)
Mr. Shimun gave a report. Mr. Killen moved to approve both requests. Mr. Colton
seconded and the motion carried unanimously.
Award of J-Ditch Contract
Mr. Shimun gave a report. Mr. Martens moved to approve the contract award. Mr. Colton
seconded. At a roll call vote Mr. Martens, Mr. Colton, Ms. Arp and Mr. Killen voted "aye."
The motion carried.
Pay Request #3 and Change Order #2 East Lake Street Road, Water and Sewer
Improvements - Bezates Construction
Mr. Shimun gave a report. Mr. Colton moved to approve the pay request in the amount of
$61,188.63 and to approve the change order in the amount of $575.00. Ms. Arp seconded
and the motion carried unanimously.
Goff Course Irrigation Proposal for an Automated Valve
Mr. Shimun gave a report noting that the proposal was to install an automated valve on the
irrigation pond fill line. The council by consensus directed staff to get a formal proposal
and bring the matter back to the council.
Staff Reports
City Manager Report
• The council noted a written request.
• Mr. Shimun provided the council with an evaluation form and last year's goals and
objectives. He further provided a new set of goals and objectives for the coming year
in anticipation of his annual performance evaluation in July.
City Attomey's Report
• The council noted a written report.
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" M r . B u r t o n r e p o r t e d t h a t t h e D A S C O e q u i p m e n t h a d b e e n r e m o v e d f r o m t h e H a m e l !
P r o p e r t y .
M r . B u r t o n t h e n p r o p o s e d t h e p a s s a g e o f O r d i n a n c e N o . 7 1 4 r e l a t i n g t o t h e u s e o f
p a i n t b a l l w e a p o n s a t a n a p p r o v e d r a n g e o r c o u r s e . M r . K i l l e n m o v e d t o s u s p e n d t h e
r u l e s r e q u i r i n g t h r e e r e a d i n g s i n f u l l , t o p e r m i t t h e p a s s a g e o f O r d i n a n c e N o . 7 1 4 a f t e r
o n e r e a d i n g b y t i t l e o n l y . M r . M a r t e n s s e c o n d e d . A t a r o l l c a l l v o t e , M r . K i l l e n , M r .
M a r t e n s , M r . C o l t o n a n d M s . A r p v o t e d " a y e . " T h e m o t i o n c a r r i e d . M r . B u r t o n t h e n
r e a d t h e p r o p o s e d o r d i n a n c e b y t i t l e a s f o l l o w s :
" A n o r d i n a n c e o f t h e C i t y o f M c C a l l , I d a h o , r e l a t i n g t o t h e u s e o f p a i n t b a l l w e a p o n s a t a n d
a p p r o v e d r a n g e o r c o u r s e ; a n d p r o v i d i n g a n e f f e c t i v e d a t e .
" M r . K i l l e n t h e n m o v e d t o a d o p t O r d i n a n c e N o . 7 1 4 . M s . A r p s e c o n d e d . A t a r o l l c a l l
v o t e , M r . K i l l e n , M s . A r p , M r . C o l t o n a n d M r . M a r t e n s v o t e d " a y e . " T h e m o t i o n c a r r i e d .
" M r . B u r t o n t h e n p r e s e n t e d a s e t t l e m e n t o n t h e G o l f C a r t S t o r a g e B u i l d i n g f o r $ 2 3 , 0 0 0 .
M r . M a r t e n s m o v e d t o a p p r o v e t h e s e t t l e m e n t . M r . C o l t o n s e c o n d e d . A t a r o l l c a l l
v o t e , M r . M a r t e n s , M r . C o l t o n , M s . A r p a n d M r . K i l l e n v o t e d " a y e . "
C i t y C l e r k T r e a s u r e r ' s R e p o r t
" T h e c o u n c i l n o t e d a w r i t t e n r e p o r t .
" M r . H e n d e r s o n r e p o r t e d o n t h e s u r p l u s p r o p e r t y s a l e a n d t h e p r o g r e s s o f t h e F Y 1 9 9 7 -
9 8 B u d g e t p r e p a r a t i o n
M a y o r a n d C o u n c i l C o m m e n t s a n d R e p o r t s
M r . M a r t e n s
" C o m m e n t e d o n t h e g r a d u a l i n c r e a s e o f c o u n c i l i t e m s p r e s e n t e d a t t h e m e e t i n g a s
o p p o s e d t o b e i n g i n t h e c o u n c i l p a c k e t .
" R e p o r t e d a n u p c o m i n g m e e t i n g o f t h e I d a h o T r a n s p o r t a t i o n D e p a r t m e n t a n d
d i s c u s s i o n o f t h e D e i n h a r d - B o y d s t u n C o n n e c t o r .
" P o i n t e d o u t a n a c c u m u l a t i o n o f t r a s h a t t h e S t e i n & V o l k p r o p e r t y o n M i s s i o n S t r e e t .
" N o t e d t h a t t h e c i t y s h o u l d m a k e e v e r y e f f o r t t o p r e s e r v e t r e e s i n t h e p u b l i c r i g h t s - o f -
w a y a n d s u g g e s t e d t h a t w h e n t r e e s m u s t b e r e m o v e d , p l a n t i n g n e w o n e s a t m o r e
a p p r o p r i a t e l o c a t i o n s m i g h t b e a n a p p r o a c h .
M r . C o l t o n
" N o t e d t h a t t h e m e r r y - g o - r o u n d h a d b e e n r e i n s t a l l e d a t R o t a r y P a r k a n d w a s b e i n g
e n j o y e d b y c h i l d r e n .
7
Ms. Arp
Mr. killen
• Pointed out that he had seen some cars being sold at the McCall Airport that looked
like a dealer operation. Mr. Shimun reported the he had seen the cars also and was
investigating.
• Asked for and was provided a copy of the proposed sign ordinance.
• Asked if there had been a resolution of the Cemetery property lines with respect to the
Deinhard relocation project. Mr. Shimun reported that a meeting had been scheduled
with the Cemetery District Board on June 17.
• Reported that Hole #4 of the new nine holes which was over a wetlands had been tom
up. That area may be off limits under the 404 wetlands permit.
Correspondence and Information Items
The following items were reviewed and acknowledged by the council:
• A memo to Mike Combs from Rich Kinder, Toothman-Orton Re: Golf Course
Irrigation Water System Improvement Project
• A letter to Mike Combs from Rich Kinder, Toothman-Orton Re: Domestic Water
Service to Public Facilities at the Golf Course
• A letter to Brian Peterson, Contractors Northwest from Rich Kinder, Toothman Orton
Re: Completion Certificate on Water Treatment Plant
• A memo to Rich Kinder, Toothman-Orton from Ted Burton Re: Change Order No.
3—Drawing C3 Punch List
• A letter to Rich Kinder, Toothman-Orton from Brian Petersen, Contractors Northwest
Re: Water Treatment Plant Project
• A letter to Dave Ross, Ross Enterprises, from Rich Kinder, Toothman-Orton Re: Fire
Hydrant Assembly Connection
• A letter to Jackie DeClue from Gary Nimes, White -Leasure Re: Sewer and Water
Capitalization Charges —Marketplace at McCall
• A letter to Paul King, Department of Transportation, from Mark Limbaugh, Lake
Reservoir Company, Re: Piles of Asphalt and Debris Left on Property.
• A letter to Gary Shimun from Joe King, DEQ Re: Cascade Watershed Technical
Advisory Committee —June Meeting
• A Letter of Invitation to Gary Shimun from Stephen West, DEQ to J-Ditch Project
Ground Breaking Ceremony
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" A n E x e c u t i v e S u m m a r y o f t h e T e c h n i c a l S t u d y R e p o r t B i g P a y e t t e L a k e W a t e r
Q u a l i t y C o u n c i l
" A l e t t e r t o R i c k W e l c h W e s t C e n t r a t H i g h l a n d s R C & D C o u n c i l f r o m R u s s e l
M a n w a r i n g , D e p a r t m e n t o f A g r i c u l t u r e , R e : W C H R C & D N a r r a t i v e ��R e p o r t J a n u a r y
t o M a y 1 9 9 7
" A f l y e r o n W a t e r m i l f o i l W e e d
" A l e t t e r t o J o h n S c h r o e d e r , S c h r o e d e r a n d L e z a m i z , f r o m T e d B u r t o n R e : W y m a n
S t e e l B u i l d i n g a t G o l f C o u r s e
" M e m o s t o v a r i o u s c o m m i t t e e s f r o m T e d B u r t o n p r o p o s i n g B u s i n e s s L i c e n s e
O r d i n a n c e
" A W a r r a n t y D e e d f o r R e a l P r o p e r t y f r o m B a r b a r a A d y t o t h e C i t y o f M c C a l l
" A G r a n t D e e d G r a n t i n g R i g h t - o f - W a y f r o m M i c h a e l a n d D i a n e L o g a n t o t h e C i t y o f
M c C a l l
" A L e t t e r o f I n t e n t t o L a r r y S m i t h , O u r S a v i o r L u t h e r a n C h u r c h f r o m G a r y S h i m u n R e :
D e i n h a r d B o y d s t u n R i g h t - o f - W a y
" A m e m o t o C o u n c i l f r o m B i l l K e a t i n g R e : D u s t O i l a n d C h i p S e a l P r o j e c t s
" I C R M P L o s s R u n f o r M a y 1 9 9 7
" L o c a l H i g h w a y T e c h n i c a l N e w s l e t t e r
" A l e t t e r t o I d a h o C i t y M a n a g e r s a n d A d m i n i s t r a t o r s A s s o c i a t i o n f r o m G a r y S h i m u n R e :
C o n f e r e n c e i n S u n V a l l e y
" A l e t t e r t o C a r l W i l g u s , I d a h o T r a v e l C o u n c i l s u p p o r t i n g t h e C h a m b e r o f C o m m e r c e i n
s u b m i t t i n g a g r a n t a p p l i c a t i o n
" A t h a n k y o u l e t t e r t o G a r y S h i m u n f r o m J o y M c M i n n , I n v e s t o r s T i t l e , f o r s p e a k i n g a t a
m e e t i n g .
" B i g P a y e t t e L a k e W a t e r Q u a l i t y C o u n c i l N e w s l e t t e r
" T h e M e s s e n g e r N e w s l e t t e r
" A T I N e w s l e t t e r
" T h e C o u n c i l A c t i o n U p d a t e .
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