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HomeMy Public PortalAboutCouncil Minutes 2003 02/27MINUTES McCall City Council Regular Meeting Thursday, February 27, 2003 Table of Contents Call to Order and Roll Call Public Comment Consent Agenda Minutes of February 13, 2003 Invoice Approval List Dated February 21, 2003 Payroll Report for Pay Period Ending February 14, 2003 AB 03-25 Contract with Holladay Engineering/Four Corners Project AB 03-27 New Alcohol License for Crusty's Pizza Business AB 03-22 AB 03-23 AB 03-26 AB 03-24 Certified First Responder Program Patrol Vehicle Replacement Program Golf Course Fees McCall Tree Committee Annual Report Reports Executive Session Adjournment Page 1 of 6 February 27, 2003 City Council Minutes CALL TO ORDER AND ROLL CALL Mayor Colton called the regular meeting of the McCall City Council to order at 7:00 p.m. Council Member Arp, Council Member Muller, and Mayor Colton, answered roll call, Mr. Eimers was absent. A quorum was present. City staff members present were City Manager Robert Strope, Police Chief Ralph Appa, Director of Golf & Parks Operations Dan Pillard, Grant Coordinator Specialist Carol Coyle, Police Officer Jim deVerteuil, Lt. Chris Moore, and Finance Director & City Clerk Barbara Bauer. Mayor Colton clarified that the executive session will discuss acquisition of real property and pending litigation. PUBLIC COMMENT The Mayor called for public comment. Mayor Colton welcomed members of the high school government class. There was no public comment. CONSENT AGENDA Minutes of February 13, 2003 Minutes of February 24, 2003 Invoice Approval List Dated February 21, 2003 Payroll Report for Pay Period Ending February 14, 2003 AB 03-25 Contract with Holladay Engineering/Four Corners Project AB 03-27 Alcohol License for Crusty's Pizza Council Member Arp noted that the unfinished sentence on page 4 of the Feb. 13th minutes should be removed from the official copy. Mayor Colton moved to approve the Consent Agenda. Council Member Muller seconded the motion. In a roll call vote, Mayor Colton, Council Member Arp, and Council Member Muller voted aye. The motion carried. BUSINESS AB 03-22 Certified First Responder Program Chief Appa reviewed information provided in the Council Packet. Page 2 of 6 February 27, 2003 City Council Minutes The Police Department will be working with McCall Fire and EMS to provide Certified First Responder Program for all officers. This nationally recognized medical certification requires fifty-five hours of intensive instruction and is one level below EMT. The City's goal is to have all McCall Police Officers certified in this important lifesaving program by the end of spring 2003 by attending classes in two different groups held locally or in Cascade. In additional discussion, Chief Appa provided a brief outline of the course content and some examples of how it will raise the level of service to the community. The Chief expressed special thanks to the Fire Department, Jim deVerteui, EMS Director Jaquie Cochran, and Carol Coyle for their assistance in bringing the process this far. The $20,200 cost over the next few years will cover defibrillators, response bags and supplies. The Police Department is applying for grants to cover the costs. The individuals will need additional training yearly with recertification occurring every two years. New people will be trained by EMS periodically as they are hired. AB 03-23 Patrol Vehicle Replacement Program Chief Appa reviewed information contained in the Council Packet. This proposal will be a significant step in meeting the Council's desire for a vehicle replacement plan tied to vehicle lease periods. The insurance settlement for a recently totaled police vehicle creates an opportunity to provide one more vehicle replacement than anticipated and allows for the earlier addition of the newer vehicles, reducing maintenance costs in the current budget year. The options reviewed were replacing the totaled vehicle with a used vehicle, a new purchase, a new lease, and multiple leases. Multiple five-year leases are the most cost-effective long-term solution. The continuing vehicle lease amount of $24,600 in future budgets will allow the department to fully fund a five-year lease for three new vehicles in 2003 and two additional vehicles in 2004. After contacting four area dealerships, Chief Appa confirmed that the best deal available is leasing three Ford Sport Tracs through a local Valley County dealership. The Ford Sport Trac is the best vehicle based upon price, available options, functionality and serviceability. The Lease/Purchase bid for the three Ford Sport Tracs is an annual payment of $14,818.74 per year for five years or a monthly payment of $1,269.16 for 60 months ($15,229.92/yr). In additional discussion, Chief Appa noted that the cost of $14,848 listed in the Agenda Bill would change to approximately $15,500 because the original quote included manual rather than automatic transmissions. This replacement plan should allow replacement of all vehicles within a five-year cycle of continuing budget dollars. The cost of special equipment needed to customize the vehicles for police use will be reasonable since the City will transfer most of the customized equipment from the old vehicles to the new. Additional costs for striping or other equipment are not final, but funds are available in the budget to cover them. Page 3 of 6 February 27, 2003 City Council Minutes Council Member Arp moved to approve the vehicle replacement plan outlined by Chief Appa and authorize the Mayor to sign all required documents after review by the City Attorney. Mayor Colton seconded the motion. In a roll call vote, Mayor Colton, Council Member Arp, and Council Member Muller voted aye. The motion carried. AB 03-26 Golf Course Fees Dan Pillard reviewed information contained in the Council Packet. The Council received two recommendations regarding a proposed Fee Structure. The major change in the proposal by the Golf Advisory Committee is the establishment of a local rate to increase play and a sense of local ownership. The staff proposal suggests waiting to implement this type of rate structure until at least the end of the coming season to allow for the creation of baseline data so we can measure success in the future. Additionally, the staff proposal minimizes changes and distractions as the City hires the second new golf professional in two years Although the Golf Advisory Committee's recommendation for discounts on season passes is similar to the program used by Brundage Mountain, the City would only have use of the funds for a few weeks, so it would require a significant number of additional pass sales to offset the lost revenue. If the City were able to require purchase in September for the following season, it might become a viable option. Two years ago, the City sold 299 season passes at $450 apiece. Last year, a $500 season pass coupled with the $99 discount reduced total season pass revenues. Unfortunately, the number of rounds played was down significantly across the industry, making it difficult to assess the success or failure of the $99 pass. The staff recommendation would revert to a $450 season pass, eliminate the $99 discount rate, and give the new professional a mechanism to offer discounts during off-peak times to generate play and provide incentive for additional play by local citizens. Additional discussion focused on the difficulty of defining "local" before giving price breaks and noted the variety of definitions used by programs within and without government. There was council support for waiting to make changes until we have solid information about the impact and some easily understood ways for people to understand whether a discount will apply. The Council requested and received information about the revenue breakdown and the number of rounds played. There was also discussion relating to the possibility of offering larger discounts for those who are college age or younger, or breaks that would allow "family' rates in order to promote a golf habit. The Council could task the Golf Course Advisory Committee to identify a plan by a date certain for ways to increase family use. The Council also expressed an interest in seeing a marketing plan for the golf course from the new professional as quickly as possible, to include signage and some type of marketing or discounting Page 4 of 6 February 27, 2003 City Council Minutes program. Dan Pillard noted concerns about the condition of golf course maintenance equipment and a serious need to begin funding an equipment improvement plan. He has begun working on the details for future discussion. In response to a question from a student in the audience, the Council heard that the Golf and Park Operations Director and Golf Professional have the discretion to give employees permission to golf, usually during off-peak times, as a way of observing and attending to maintenance issues. The City Manager noted that he is exploring the possibility of allowing City staff members the ability to pay for a season's pass, in advance of the season, through payroll deduction. Council members asked that Dan continue discussion of the rate proposal with the Golf Advisory Committee before the public hearing occurs during the second City Council meeting of March. AB 03-24 McCall Tree Committee Annual Report Dawn Moudy, Chairperson of the McCall Tree Committee provided an overview of the Annual Report provided in the Council Packet. In 2002, the Committee helped the City of McCall qualify for a Tree City USA Recertification and Growth Award, held an Arbor Day observance, and supported applications for a Tree Planting Grant ($1500), a Program Development Grant ($4000), an RV grant at Central Idaho Historic Museum ($14,696), and an airport tree -planting grant. They also supported the work of a summer forestry intern who wrote an Ecology plan, Forestry Management plan, and Noxious Weed Management plan for the City of McCall. They also provided input on landscaping and tree removal at the Old McCall Jail, reviewed and approved a tree removal plan at the McCall Airport and met with Tom Kerr on McCall Cemetery tree removal plans and will continue to review those plans as they evolve. The group also provided input to McCall Planning and Zoning on the Aspen Ridge development Conditional Use Permit for tree removal on the property. The majority of the recommendations of the Tree Committee were included in the P & Z's conditions of approval for the Conditional Use Permit. Ms. Moudy asked the Council for their support in meeting future goals including strengthening the current tree ordinance, developing awards and recognition programs for residents and businesses, involving school children in tree planting and tree management projects, and implementing the Ecology, Forest Management, and Noxious Weed Plans. In additional discussion, it was noted that Tree Committee involvement in the planting of memorial trees consists of advice about tree variety and depends on the location of the planting. There are some weaknesses in the ordinance that need to be strengthened in order to address enforcement. There will also be efforts to create public awareness of the ordinance. Page 5 of 6 February 27, 2003 City Council Minutes EXECUTIVE SESSION At 8:25 p.m., Mayor Colton moved to go into executive session per Idaho Code 67-2345(1 c) to discuss pending litigation and the acquisition of real property which is not owned by a public agency. Council Member Arp seconded the motion. In a roll call vote, Mayor Colton, Council Member Arp, and Council Member Muller voted aye. The motion carried. Council met in executive session to discuss acquisition of real property and pending litigation. At 8:48 p.m., Mayor Colton moved to approve the stipulation in the case of McCall vs. Arthur J. Berry Ill, Susan S. Berry, Doug Tamura, David Ober and Vida M. Ober and authorize actions described therein. Council Member Muller seconded the motion. In a roll call vote, Mayor Colton, Council Member Arp, and Council Member Muller voted aye. The motion carried. ADJOURNMENT Without further business, Mayor Colton moved to adjourn. Council Member Muller seconded the motion. All Council Members voted aye. The motion carried. The Council adjourned at 8:50 p.m. Ralph Colton, Mayor ATTEST: Barbara Bauer, Finance Director & City Clerk Page 6 of 6 February 27, 2003 City Council Minutes