HomeMy Public PortalAboutCouncil Minutes 2003 02/27MINUTES
McCall City Council
Regular Meeting
Thursday, February 27, 2003
Table of Contents
Call to Order and Roll Call
Public Comment
Consent Agenda
Minutes of February 13, 2003
Invoice Approval List Dated February 21, 2003
Payroll Report for Pay Period Ending February 14, 2003
AB 03-25 Contract with Holladay Engineering/Four Corners Project
AB 03-27 New Alcohol License for Crusty's Pizza
Business
AB 03-22
AB 03-23
AB 03-26
AB 03-24
Certified First Responder Program
Patrol Vehicle Replacement Program
Golf Course Fees
McCall Tree Committee Annual Report
Reports
Executive Session
Adjournment
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City Council Minutes
CALL TO ORDER AND ROLL CALL
Mayor Colton called the regular meeting of the McCall City Council to order at 7:00 p.m.
Council Member Arp, Council Member Muller, and Mayor Colton, answered roll call, Mr.
Eimers was absent. A quorum was present. City staff members present were City
Manager Robert Strope, Police Chief Ralph Appa, Director of Golf & Parks Operations
Dan Pillard, Grant Coordinator Specialist Carol Coyle, Police Officer Jim deVerteuil, Lt.
Chris Moore, and Finance Director & City Clerk Barbara Bauer. Mayor Colton clarified
that the executive session will discuss acquisition of real property and pending litigation.
PUBLIC COMMENT
The Mayor called for public comment. Mayor Colton welcomed members of the high
school government class. There was no public comment.
CONSENT AGENDA
Minutes of February 13, 2003
Minutes of February 24, 2003
Invoice Approval List Dated February 21, 2003
Payroll Report for Pay Period Ending February 14, 2003
AB 03-25 Contract with Holladay Engineering/Four Corners Project
AB 03-27 Alcohol License for Crusty's Pizza
Council Member Arp noted that the unfinished sentence on page 4 of the Feb. 13th
minutes should be removed from the official copy.
Mayor Colton moved to approve the Consent Agenda. Council Member Muller
seconded the motion. In a roll call vote, Mayor Colton, Council Member Arp, and
Council Member Muller voted aye. The motion carried.
BUSINESS
AB 03-22 Certified First Responder Program
Chief Appa reviewed information provided in the Council Packet.
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City Council Minutes
The Police Department will be working with McCall Fire and EMS to provide
Certified First Responder Program for all officers. This nationally recognized
medical certification requires fifty-five hours of intensive instruction and is one
level below EMT. The City's goal is to have all McCall Police Officers certified in
this important lifesaving program by the end of spring 2003 by attending classes
in two different groups held locally or in Cascade.
In additional discussion, Chief Appa provided a brief outline of the course content and
some examples of how it will raise the level of service to the community. The Chief
expressed special thanks to the Fire Department, Jim deVerteui, EMS Director Jaquie
Cochran, and Carol Coyle for their assistance in bringing the process this far. The
$20,200 cost over the next few years will cover defibrillators, response bags and
supplies. The Police Department is applying for grants to cover the costs. The
individuals will need additional training yearly with recertification occurring every two
years. New people will be trained by EMS periodically as they are hired.
AB 03-23 Patrol Vehicle Replacement Program
Chief Appa reviewed information contained in the Council Packet.
This proposal will be a significant step in meeting the Council's desire for a
vehicle replacement plan tied to vehicle lease periods. The insurance settlement
for a recently totaled police vehicle creates an opportunity to provide one more
vehicle replacement than anticipated and allows for the earlier addition of the
newer vehicles, reducing maintenance costs in the current budget year. The
options reviewed were replacing the totaled vehicle with a used vehicle, a new
purchase, a new lease, and multiple leases. Multiple five-year leases are the
most cost-effective long-term solution. The continuing vehicle lease amount of
$24,600 in future budgets will allow the department to fully fund a five-year lease
for three new vehicles in 2003 and two additional vehicles in 2004.
After contacting four area dealerships, Chief Appa confirmed that the best deal
available is leasing three Ford Sport Tracs through a local Valley County
dealership. The Ford Sport Trac is the best vehicle based upon price, available
options, functionality and serviceability. The Lease/Purchase bid for the three
Ford Sport Tracs is an annual payment of $14,818.74 per year for five years or a
monthly payment of $1,269.16 for 60 months ($15,229.92/yr).
In additional discussion, Chief Appa noted that the cost of $14,848 listed in the Agenda
Bill would change to approximately $15,500 because the original quote included manual
rather than automatic transmissions. This replacement plan should allow replacement
of all vehicles within a five-year cycle of continuing budget dollars. The cost of special
equipment needed to customize the vehicles for police use will be reasonable since the
City will transfer most of the customized equipment from the old vehicles to the new.
Additional costs for striping or other equipment are not final, but funds are available in
the budget to cover them.
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Council Member Arp moved to approve the vehicle replacement plan outlined by
Chief Appa and authorize the Mayor to sign all required documents after review
by the City Attorney. Mayor Colton seconded the motion. In a roll call vote,
Mayor Colton, Council Member Arp, and Council Member Muller voted aye. The
motion carried.
AB 03-26 Golf Course Fees
Dan Pillard reviewed information contained in the Council Packet.
The Council received two recommendations regarding a proposed Fee Structure.
The major change in the proposal by the Golf Advisory Committee is the
establishment of a local rate to increase play and a sense of local ownership.
The staff proposal suggests waiting to implement this type of rate structure until
at least the end of the coming season to allow for the creation of baseline data so
we can measure success in the future. Additionally, the staff proposal minimizes
changes and distractions as the City hires the second new golf professional in
two years
Although the Golf Advisory Committee's recommendation for discounts on
season passes is similar to the program used by Brundage Mountain, the City
would only have use of the funds for a few weeks, so it would require a
significant number of additional pass sales to offset the lost revenue. If the City
were able to require purchase in September for the following season, it might
become a viable option. Two years ago, the City sold 299 season passes at $450
apiece. Last year, a $500 season pass coupled with the $99 discount reduced
total season pass revenues. Unfortunately, the number of rounds played was
down significantly across the industry, making it difficult to assess the success or
failure of the $99 pass. The staff recommendation would revert to a $450 season
pass, eliminate the $99 discount rate, and give the new professional a
mechanism to offer discounts during off-peak times to generate play and provide
incentive for additional play by local citizens.
Additional discussion focused on the difficulty of defining "local" before giving price
breaks and noted the variety of definitions used by programs within and without
government. There was council support for waiting to make changes until we have solid
information about the impact and some easily understood ways for people to
understand whether a discount will apply. The Council requested and received
information about the revenue breakdown and the number of rounds played. There was
also discussion relating to the possibility of offering larger discounts for those who are
college age or younger, or breaks that would allow "family' rates in order to promote a
golf habit. The Council could task the Golf Course Advisory Committee to identify a
plan by a date certain for ways to increase family use. The Council also expressed an
interest in seeing a marketing plan for the golf course from the new professional as
quickly as possible, to include signage and some type of marketing or discounting
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program. Dan Pillard noted concerns about the condition of golf course maintenance
equipment and a serious need to begin funding an equipment improvement plan. He
has begun working on the details for future discussion. In response to a question from
a student in the audience, the Council heard that the Golf and Park Operations Director
and Golf Professional have the discretion to give employees permission to golf, usually
during off-peak times, as a way of observing and attending to maintenance issues. The
City Manager noted that he is exploring the possibility of allowing City staff members the
ability to pay for a season's pass, in advance of the season, through payroll deduction.
Council members asked that Dan continue discussion of the rate proposal with
the Golf Advisory Committee before the public hearing occurs during the second
City Council meeting of March.
AB 03-24 McCall Tree Committee Annual Report
Dawn Moudy, Chairperson of the McCall Tree Committee provided an overview of the
Annual Report provided in the Council Packet. In 2002, the Committee helped the City
of McCall qualify for a Tree City USA Recertification and Growth Award, held an Arbor
Day observance, and supported applications for a Tree Planting Grant ($1500), a
Program Development Grant ($4000), an RV grant at Central Idaho Historic Museum
($14,696), and an airport tree -planting grant. They also supported the work of a
summer forestry intern who wrote an Ecology plan, Forestry Management plan, and
Noxious Weed Management plan for the City of McCall. They also provided input on
landscaping and tree removal at the Old McCall Jail, reviewed and approved a tree
removal plan at the McCall Airport and met with Tom Kerr on McCall Cemetery tree
removal plans and will continue to review those plans as they evolve. The group also
provided input to McCall Planning and Zoning on the Aspen Ridge development
Conditional Use Permit for tree removal on the property. The majority of the
recommendations of the Tree Committee were included in the P & Z's conditions of
approval for the Conditional Use Permit.
Ms. Moudy asked the Council for their support in meeting future goals including
strengthening the current tree ordinance, developing awards and recognition
programs for residents and businesses, involving school children in tree planting
and tree management projects, and implementing the Ecology, Forest
Management, and Noxious Weed Plans.
In additional discussion, it was noted that Tree Committee involvement in the planting of
memorial trees consists of advice about tree variety and depends on the location of the
planting. There are some weaknesses in the ordinance that need to be strengthened in
order to address enforcement. There will also be efforts to create public awareness of
the ordinance.
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EXECUTIVE SESSION
At 8:25 p.m., Mayor Colton moved to go into executive session per Idaho Code
67-2345(1 c) to discuss pending litigation and the acquisition of real property
which is not owned by a public agency. Council Member Arp seconded the
motion. In a roll call vote, Mayor Colton, Council Member Arp, and Council
Member Muller voted aye. The motion carried.
Council met in executive session to discuss acquisition of real property and pending
litigation.
At 8:48 p.m., Mayor Colton moved to approve the stipulation in the case of McCall
vs. Arthur J. Berry Ill, Susan S. Berry, Doug Tamura, David Ober and Vida M. Ober
and authorize actions described therein. Council Member Muller seconded the
motion. In a roll call vote, Mayor Colton, Council Member Arp, and Council
Member Muller voted aye. The motion carried.
ADJOURNMENT
Without further business, Mayor Colton moved to adjourn. Council Member
Muller seconded the motion. All Council Members voted aye. The motion
carried. The Council adjourned at 8:50 p.m.
Ralph Colton, Mayor
ATTEST:
Barbara Bauer, Finance Director & City Clerk
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City Council Minutes