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Home My Public Portal About06/12/2009THE PALM BEACH POST Published Daily and Sunday West Palm Beach, Palm Beach County, Florida PROOF OF PUBLICATION STATE OF FLORIDA COUNTY OF PALM BEACH Before the undersigned authority personally appeared Rose Novotny, who on oath says that she is Real Estate Manager of The Palm Beach Post, a daily and Sunday newspaper, published at West Palm Beach in Palm Beach County, Florida; that the attached copy of advertising for a Notice in the matter of EAR was published in said newspaper in the issues of .Tune 30. 2009. Affiant further says that the said The Post is a newspaper published at West Palm Beach, in said Palm Beach County, Florida, and that the said newspaper has heretofore been continuously published in said Palm Beach County, Florida, daily and Sunday and has been entered as second class mail matter at the post office in West Palm Beach, in said Palm Beach County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that she /he has neither paid nor promised any person, firm or corporation any discount rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. Also published in Martin and St. Lu a Counties. Sworn to and subscribed before 30' day of June, A.D. 2009. Who is personally known to me. i NOTARY PUBLIC -STATE OF FLORIDA r........... Karen M. McLutton Commission # DDS32672 ,,,�,,,,r' Expires: NOV.15, 2012 BONGED MRu nn.&"C BONLniG c0, MQ v �o NO.4498290 NOTICE OF PUBLIC HEARING ADOPTION OF THE PROPOSED EVALUATION AND APPRAISAL REPORT-BASED AMENDMENTS TO THE TOWN OF GULF STREAM COMPREHENSIVE PLAN NOTICE IS HEREBY GIVEN that the Town Commission of the Town of Gulf Stream, Florida, will hold a Public Hearing to consider adoption of the Evaluation and Appraisal Report-based Comprehensive Plan Amendments to the Town of Gulf Stream Comprehensive Plan in compliance with Section 163.3191, Florida Statutes and as provided in Ordinance No. 008/10 tided: AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF GULIF STREAM, PALM BEACH COUNTY, FLORIDA, AMENDING THE ADOPTED TOWN OF GULF STREAM COMPREHENSIVE PLAN BY ADOPTING THE EAR BASED COMPREHENSIVE PLAN AMENDMENTS AS SET FORTH HEREIN AND ATTACHED HERETO; PROVIDING FOR SEVERABILITY, REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREOF; PROVIDING FOR CODIFICATION AND PROVIDING FOR AN EFFECTIVE DATE. The hearing will be held on July 10, 2009 at 9:00 A.M., or as soon thereafter as possible, at the Gulf Stream Town Hall, 100 Sea road, Gulf Stream, Florida. At this hearing, the Town Commission will hear all evidence in support of or in opposition to the EAR -based Amendments. All interested persons are encouraged to offend and be heard. The Proposed EAR -based Comprehensive Plan Amendments may be viewed by the public at the Gulf Stream Town Hall at 100 Sea Road, Gulf Stream, Florida between the hours of 9:00 A.M. and 4:00 P.M. on non holiday weekdays. APPEAL NECESSITY OF RECORD - Notice is given that if any person desires to appeal any action by the Commission at the above hearing, a verbatim record of the proceeding may be necessary. The Commission assumes no responsibility for furnishing said record, however, the hearings will be audio recorded by the Commission for public use. Pursuant to the provisions of the Americans with Disabilities Act, any person requ.. ig special accommodations to participate in this meeting, because of disability or impairment, should contact the Town Clerk, 561- 276 -5116 at least five 151 days prior to the hearing in order for the Town to reasonably accommodate your request. TOWN OF GULF STREAM, FLORIDA Rita L. 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The hearing will be held on JULY 10, 2009 at 9:00 A.M, or as soon thereafter as possible, at the Gulf Stream Town Hall, 100 Sea Road, Gulf Stream, Florida. At this hearing, the Town Commission will hear all evidence in support of or in opposition to the EAR -based Amendments. All interested persons are encouraged to attend and be heard. The proposed EAR -based Comprehensive Plan Amendments may be viewed by the public at the Gulf Stream Town Hall at 100 Sea Road, Gulf Stream, Florida between the hours of 9:00 A.M and 4:00 P.M. on non holiday weekdays. I APPEAL: NECESSITY OF RECORD Notice is given that if any person desires to appeal any action by the Commission at the above hearing, a verbatim record of the proceeding may be necessary. The Commission assumes no responsibility for furnishing said record, however, the hearings will be audio recorded by the Commission for public use. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting, because of disability or.impairment, should contact the Town Clerk, 561 - 276 -5116 at least five (5) days prior to the hearing in order for the Town to reasonably accommodate your request. Publish: Palm Beach Post, Date: June 30, 2009 TOWN OF GULF STREAM, FLORIDA Rita L. Taylor, Vown Clerk MAYOR: William F. Koch, Jr. VICE MAYOR: Joan K. Orthwein COMMISSIONER: Muriel J. Anderson Fred B. Devitt III Chris D. Wheeler REGULAR MEETING AND PUBLIC HEARING BEING HELD BY OTHE TOWN OF GULF STREAM ON FRIDAY, JUNE 12, 2009 IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 FLORIDA. AGFNDA I. Call to Order. II. Pledge of Allegiance. III. Roll Call. June 4, 2009 THE TOWN COMMISSION OF AT 9:00 A.M., SEA ROAD, GULF STREAM, IV. Minutes of the Regular Meeting of May 8, 2009. V. Additions, withdrawals, deferrals, arrangement of agenda items. VI. Announcements. A. Mayor's Proclamation of "Water Reuse Week" B. Regular Meetings and Public Hearings 1. July 10, 2009 @ 9 A.M. 3. August 14, 2009 @ 9 A.M. 4. September 11, 2009 @ 9 A.M. 5. October 9, 2009 @ 9 A.M. 6. November 13, 2009 @ 9 A.M. 7. December 11, 2009 @ 9 A.M. VII. Reports. A. Town Manager 1. Completed improvements -Town Hall Property B. Architectural Review & Planning Board 1. Meeting Dates a. June 25, 2009 @ 8:30 A.M. b. July 23, 2009 @ 8:30 A.M. ^ C. September 24, 2009 @ 8:30 A.M. l , d. October 22, 2009 @ 8:30 A.M. e. November to be determined f. December 24, 2009 @ 8:30 A.M. C. Finance Director 1. Financial Report for May 2009 2. Water Usage as of May 31, 2009 D. Police Chief 1. Activity for May 2009 VIII. Items for Commission Action. A. Request for Construction Trailer @ 1424 N. Ocean -C. Meade B. Contract with Fla. League of Cities to Provide Consulting Services For Telecommunications Cost Recovery 1. Letter of Authorization C. Resolution No. 009 -4 Extending Maximum Building Permit Fees D. Request for approval of allocation of FY2010 Justice Assistance Grant from Criminal Justice Commission E. Resignation of Alternate Member of ARPB F. Appointment of 2 Alternate Members on the ARPB G. Items by Mayor & Commissioners AGENDA CONTINUED IX. Public. X. Adjournment. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. F.S.S. 286.0105 0 MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, JUNE 12, 2009 AT 9:00 A.M. IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order Mayor Koch called the meeting order at 9:00 A.M. II. Pledge of Allegiance. The Pledge of Allegiance was led by the Mayor. III. Roll Call. Present and Participating Also present and Participating: William F. Koch, Jr Joan K. Orthwein Fred B. Devitt III Muriel J. Anderson Chris D. Wheeler - (via telephone) William H. Thrasher Rita L. Taylor Garrett Ward Mayor Vice -Mayor Commissioner Commissioner Commissioner Town Manager Town Clerk Police Chief IV. Minutes of the Regular Meeting of May 8, 2009. Commissioner Devitt moved and Commissioner Anderson seconded to approve the Minutes of the May 8, 2009 Commission Meeting as circulated. All voted AYE. V. Additions, withdrawals, deferrals, arrangement of agenda items. There were no changes requested. VI. Announcements. A. Mayor's Proclamation of "Water Reuse Week" Town Clerk Rita Taylor requested the Commission to approve the Mayor's Proclamation of Water Reuse Week which was sent to the Town on May 11, 2009 proclaiming May 10 - 16, 2009 as Water Reuse Week. Commissioner Devitt moved and Commissioner Anderson seconded to approve the Mayor's Proclamation proclaiming May 10 - 16, 2009 Water Reuse Week. B. Regular Meetings and Public Hearings 1. July 10, 2009 @ 9 A.M. 3. August 14, 2009 @ 9 A.M. 4. September 11, 2009 @ 9 A.M. �) 5. October 9, 2009 @ 9 A.M. 6. November 13, 2009 @ 9 A.M. 7. December 11, 2009 @ 9 A.M. Mayor Koch noted that the upcoming Commission meetings dealing with budget, taxes, expenses, etc. are very important and expressed the need for a quorum. He asked the Commissioners to inform him now of any expected absences. Commissioner Devitt will attend the July - December, 2009 meetings, Vice -Mayor Orthwein will not attend the July, 2009 meeting, Commissioner Wheeler will attend the July - December, 2009 meetings and Commissioner Anderson may not be Regular Meeting & Public Hearing Page 2 Town Commission - June 12, 2009 able to attend the September, 2009 meeting. Mayor Koch expects there will be a quorum for the announced meetings. Ms. Taylor announced that it appears that one of the two budget hearings in September can be held at 5:01 P.M. on September 11th, the date of the regular meeting which would be O held at 4:00 P.M. The second 5:01 hearing is yet to be determined. VII. Reports A. Town Manager 1. Completed improvements -Town Hall Property. Town Manager Thrasher stated he would report on this item and add several comments afterwards. There were three (3) capital improvement projects which are now complete, including: Window replacement; banding, stucco and painting work; and, roof repair. The amount allocated and available for window replacement was $69,038.01. Actual expenditures totaled $64,670.61 with a positive and favorable variance of $4,367.40. The amount allocated for banding, stucco and painting was $43,809.60. Actual expenditures totaled $39,458.30 with a favorable variance of $4,351.20. The amount allocated for the roof repair was $42,494.80. Actual expenditures totaled $38,581.71 with a favorable variance of $3,913.09. Commission guidelines were met in all projects. Commissioner Devitt asked if this included the Commission's built -in buffer. Mr. Thrasher said it did. Commissioner Devitt asked if it was a percentage over and above. Mr. Thrasher replied that two projects were and one was not, but close to the concept of 10 to 15% above. Commissioner Devitt asked if the expenditures went into the buffers. Mr. Thrasher confirmed that was the case in all three projects, which was expected. Mr. Thrasher has been working on the budget and there are some material items yet to be finalized. The objective in his mind is to utilize the roll back rate and reminded everyone that the Town has been at roll back in five out of the past seven years. This year the roll back terminology J will be used, but it is actually a roll up because of the loss of 7.31% of the taxable value. Roll back is acceptable in times of accelerated taxable values. He reminded that in years of large increases of taxable values, the Town did not create recurring expenditures and, therefore are able to modify. This budget includes a 2% salary increase, a major reduction in capital improvement projects of $129,500 and a total expenditure increase of .42 %. Mr. Thrasher stated that these numbers will change, but he is not in a position to give guidance on the budget until the material items have been finalized. Regular Meeting & Public Hearing Town Commission - June 12, 2009 Page 3 Mr. Thrasher attended the School of Finance, Governmental Finance Officers Association in Tampa, May 30 - June 3, 2009, attending classes each day, and obtained 27 CPE Credits. Each year he is required to have 40 credits. Mr. Thrasher returned to the office on Wednesday, June 3rd before the close of business. His credential hours and report have been ^ submitted to the International City Manager's Association 1 (ICMA) for acceptance. In some cases, finance hours can be intermingled, used twice or exchanged toward management credentials. The Town is in the process of hurricane readiness and the FIND property is available to the Town to be leased for debris reduction. The Town Attorney has reviewed the contract and pointed out some changes from the previous lease. The most important change being that following completion of the debris reduction, it will be the Town's responsibility to test the soil for any contamination caused by the debris. The Town is looking for a quote from a company or companies that perform this work and then will report back to Commission for their final decision. On June 23�d, the Town of Golf Stream will conduct their Hurricane Preparedness Meeting. The Town has a Debris Removal Contract with TAG and on June 24th the Town will meet with TAG for an entire day to go over any changes in the law and discuss their procedures. Finally, concerning the Municipal Underground Utility Consortium (MUUC), there is a Settlement Agreement on the table which has been verbally agreed to. The Agreement must be approved in written form by FP &L and five (5) participants in the hearing, including Palm Beach, Jupiter Inlet Colony, South Daytona and one other. Everyone involved in the conference call was in agreement. There are many intricate details in the Agreement, but materially speaking, instead of the 25% credit for undergrounding Sunsetting on September 30, 2009, it will Sunset on January 1, 2013, allowing time for interested municipalities to get the 25% credit. FP &L will apply an overhead rate to any project of this nature which is based on their labor costs and is part of their construction l cost. If a municipality would like to do the undergrounding themselves, instead of FP &L applying 100% of their overhead rate, MUUC has worked it out to 80 %. Also, there was an article in the Palm Beach Post stating that municipalities would pay $11,400 less per lane mile, which is accurate, but not the total dollar picture. Mr. Randolph has been highly complimented for his work by MUUC and Jupiter Island. Jupiter Island's $5 - 6 million dollar project is almost complete and the settlement agreement will save them an additional $440,000.00 with the 25% undergrounding credit and additional credits such as the 20% savings of the overhead rate. This will apply to any municipality doing undergrounding, whether or not they are a member of MUUC. X D Regular Meeting & Public Hearing Town Commission - June 12, 2009 Page 4 MUUC also plans to continue conference calls, once a quarter rather than once every 2 weeks, and will monitor and help other municipalities with their undergrounding problems. There were no questions by the Commission. B. Architectural Review & Planning Board 1. Meeting Dates a. June 25, 2009 @ 8:30 A.M. b. July 23, 2009 @ 8:30 A.M. c. September 24, 2009 @ 8:30 A.M. d. October 22, 2009 @ 8:30 A.M. e. November to be determined f. December 24, 2009 @ 8:30 A.M. There were no comments or questions from the concerning the scheduled Architectural Review meetings. C. Finance Director 1. Financial Report for May 2009 Commission Planning Board Town Manager Thrasher recommended that the Financial Report be accepted as submitted. Commissioner Anderson moved and Commissioner Orthwein seconded to accept the Financial Report as submitted. All voted AYE. Mr. Thrasher commented on the loan that the Utilities Fund owes to the General Fund. The Town will soon receive their Audit Statement and has just received a second draft of the audit report. This is the first full year of complete financial reporting information and the report indicates that the Utility Fund is not making headway in paying back the debt. Approximately $45,000 in payments from the Utility fund to the General Fund has been made, which is exclusively interest and at this rate there will always be this debt. After the $45,000 expenditure of funds from Utilities to the General Fund, there was a profit of $250.00 in Utilities. The Town will need to either substantially increase water rates to an amount which will allow not only interest payment, but also a principal portion. A rate increase could be upwards of 10% or more. The other option would be for the Town to forgive the debt and allow the General Fund and Utilities Fund to establish ground work for proper reserves. If the debt is not forgiven, the water rates may need to be increased at a greater amount than Delray's increase of the Town's rates. Mr. Thrasher advised that assets depreciate at a rate of about $68,000 a year and we should be covering our depreciation with reserves of at least 150% of the depreciation amount. There will be future need for funds and without reserves, this same situation of having to borrow general funds or get a loan will reoccur. Mr. Thrasher recommends forgiving the debt and increasing rates to a substantial amount to provide for reserves. Presently, there are no reserves in Utilities. There is $2.5 million in reserves in the General Fund, but approximately $1.3 million Regular Meeting & Public Hearing Town Commission - June 12, 2009 Page 5 of that fund balance is associated with the debt with Utilities. This is not something the Commission can vote on at this meeting. Mr. Randolph recommends that any action on this matter be done by a resolution. Mr. Thrasher requested that a resolution providing for forgiveness of the debt or a recommendation to increase water rates be prepared for the next Commission Meeting. In general conversation, Mayor Koch was in favor of forgiving the debt and Vice -Mayor Orthwein questioned that. There were questions and comments from Commissioners concerned about forgiving the debt and Mr. Thrasher responded saying, as Mr. Randolph previously stated, this is a common process, there is a State - approved line item for this process and it has been done for many years. A rate increase will be substantial. Answering Vice -Mayor Orthwein's question about a short or long -term fix, Mr. Thrasher said it is a long -term fix and the Town needs to establish proper reserves and a reserve schedule not only for the General Fund, but also for the Utilities Fund. The Auditors spotted this, made their comments and they agree that the town should raise rates to pay down the interest and principal or forgive the debt. In addition, Mr. Thrasher commented that in 5 - 10 years, the water line just north of the new line that was installed could experience problems. The Town is already seeing breaks in Au Soleil. The Town should be planning for these issues with funds in reserve. Commissioner Devitt inquired about payments to Harvel Utilities. Mr. Thrasher explained that Harvel is paid out of the Utility Fund Operating for repairs, but the Town should establish a reserve fund for long -term capital expenditures. Ideally, there would be revenues and expenditures in one year with a surplus of $50,000. Commissioner Wheeler tried to put the concept in perspective by stating that water users are charged for repairs and maintenance via water bills. If the Town forgives the debt, should they provide the basic infrastructure for water and require water users to pay for it. Consider the utility infrastructure as the capital side as a general obligation to the Town and users will be charged for the maintenance. By forgiving the debt, the Town will put capital infrastructure into water and users will be charged. Mr. Thrasher is in agreement with that explanation. The Commissioners agree that capital infrastructure of the Town should be in the General Fund. Therefore, you charge the users an appropriate amount to allow the Town to build a reserve in both the Utilities and General Funds. There was discussion concerning which funds will build reserves. Mr. Thrasher announced that Mr. Ron Bennett, the Town's Auditor, will attend the next Commission meeting to explain the process of building reserves in different funds. Regular Meeting & Public Hearing Town Commission - June 12, 2009 Page 6 2. Water Usage as of May 31, 2009 Mr. Thrasher confirmed that the water rates will increase. The amount of increase will be determined by the Commission. D. Police Chief O Vice -Mayor Orthwein inquired about the new police officer and Chief Ward said he was on board as of May 17th. He is from New York City where he has 20 years of experience with the NYC Police Department. 1. Activity for May 2009 Chief Ward requested that the Activity Report for May, 2009 be accepted as submitted. Commissioner Anderson asked about the small theft. Chief Ward confirmed that after investigation, it was deemed a petty theft with a monetary value of under $300.00. It consisted of the theft of lawn ornaments from a resident's back yard. Chief Ward noted that there was significantly less crime in May, 2009 than in the previous year. Commissioner Anderson moved and Commissioner Devitt seconded to accept the Activity Report for May, 2009 as submitted. All voted AYE. VIII. Items for Commission Action. A. Request for Construction Trailer @ 1424 N. Ocean -C. Meade Commissioner Devitt asked if such a request is typically the Commission's decision. The Town Clerk explained that the Code only provides for a 6 -month permit for a construction trailer, but the request is for a much longer period. She reminded that in the past, contractors have returned at the end of 6 months and requested an extension, which has usually been granted. Commissioner Devitt moved and Vice -Mayor seconded to grant a 6 -month permit for the construction trailer at 1424 N. Ocean - C. Meade. All voted AYE. B. Contract with Fla. League of Cities to Provide Consulting Services For Telecommunications Cost Recovery Town Manager Bill Thrasher recommends that the Town consider this program to generate savings as it relates to telecommunications services. The Florida League of Cities provides this service and the Town has gotten together with some of the barrier island municipalities to make the study '1 more feasible. The Town would enter into a contract with the i Florida League of Cities and would be committed to providing them with 45% of any refunds or credits and 45% of savings resulting from the study in the first year. There are no out -of- pocket costs and this is an effort to do what we can to save money. Mr. Thrasher explained that the Commission action required would be to allow the Mayor, on behalf of the Town, to enter into a contract between the Florida League of Cities and the Town to provide their telecommunications cost recovery service. Commissioner Anderson moved and Commissioner Wheeler seconded to allow the Mayor, on behalf of the Town, to enter into a contract with the Florida League Regular Meeting & Public Hearing Town Commission - June 12, 2009 Page 7 of Cities for their telecommunication consulting services. All voted AYE. 1. Letter of Authorization The Mayor will execute the Letter of Authorization for the review of any of the Town's billing and customer service records and other necessary information to assist the League of Cities in their review. C) C. Resolution No. 009 -4 Extending Maximum Building Permit Fees: Town Manager Bill Thrasher explained proposed Resolution 009- 4 which addresses permit fees. No permit fees have changed since the last resolution concerning permit fees passed 5 years ago. Resolution 009 -4 proposes extending the limits of the permit fees. The current limit stops at $1,500,000 and we propose to increase the permit fees at $500 increments, from $1,500,000 to $5,000,000, which fees are provided in the proposed Resolution. Mr. Thrasher suggested adding a 2% increase each year to all fees of this nature. After a brief discussion, Mr. Thrasher noted that compared to other municipalities, our permit fees are lower. The purpose of the increase is not to generate more money, but to recover our costs, not just for labor, but the cost of capital, land, offices, etc. Mayor Koch supports the increase, but would prefer to revisit the item next year rather than include an automatic 2% increase in fees each year. There is no time limit in the proposed resolution. Vice -Mayor Orthwein moved and Commissioner Anderson seconded to adopt Resolution 009 -4 as proposed. Town Clerk Rita Taylor read the Resolution title: A Resolution of the Town Commission of the Town of Gulf Stream, Florida, which supersedes Resolution 005 -6, establishing fees for the processing and review of applications for building permits, providing for the recovery of costs associated with the processing of said applications, providing for a waiver of such fees and expenses, providing an effective date, and for other purposes, presented for adoption the 12th day of June, 2009. Moved by Vice -Mayor Orthwein and seconded by Commissioner Anderson. All voted AYE D. Request for approval of allocation of FY2010 Justice Assistance Grant from Criminal Justice Commission Town Clerk Rita Taylor explained that the fund distribution occurs each year wherein the Town agrees that the distribution of funds is appropriate. Those that prepared the language �i should have referenced it differently. It should have been referenced "Byrne Memorial JAG Program American Recovery and Reinvestment Act of 2009." The distribution amount did not change. Commissioner Devitt moved and Commissioner Anderson seconded to approve the distribution of $2,471,582.00 of Federal Fiscal Year 2009 (FY2010) JAG - Justice Assistance Grant (previously known as the Byrne Formula Grant Program funds). All voted AYE. E. Resignation of Alternate Member of ARPB The Town Clerk asked that the Commission to acknowledge the resignation of Tom Wilson from the Architectural Review & Regular Meeting & Public Hearing Town Commission - June 12, 2009 Page 8 Planning Board (ARPB). Vice -Mayor Orthwein acknowledged his resignation and thanked him for his service. F. Appointment of 2 Alternate Members on the ARPB Vice -Mayor Orthwein asked about Suzy Lyons who was mentioned in the ARPB Meeting Minutes. The Clerk stated that no contact with the Town has been received from anyone. O (Commissioner Wheeler excused himself from the meeting at this time.) Ms. Taylor mentioned that Mr. Ganger was concerned about the vacancy and encouraged the ARPB members to make recommendations if they knew of an interested party. G. Items by Mayor & Commissioners 1. Appreciation to the Coastal Star The Commission wished to thank the Coastal Star for their donation of the new picture of the Polo Fields hanging in the Commission Chambers. 2. Fire Contract In the event of a fire contract, Town Manager Bill Thrasher asked the Commission if they wanted the Mayor to act on the behalf the Town to approve the contract. Attorney Randolph advised this is a matter that requires Commission action. X. Public. There was no public comment. X. Adjournment. Mayor Koch adjourned the meeting at approximately 10:00 A.M. Gail C. Abbale Administrative Assistant