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HomeMy Public PortalAboutCouncil Minutes 2003 04/10MINUTES McCall City Council Regular Meeting Thursday, April 10, 2003 Table of Contents Call to Order and Roll Call Public Hearing Public Comment Consent Agenda Minutes of March 27, 2003 Invoice Approval List Dated April 4, 2003 Payroll Report for Pay Period Ending March 28, 2003 AB 03-37 Donohue & Associates Agreement for Professional Services McCall Water Treatment Plant Project Amendment No. 1 AB 03-38 Engineering of Water Replacement Portion of Boydstun Street Project AB 03-39 State Local Agreement with Idaho Transportation Department for the Old McCall Jail Project Key No. 7577 AB 03-40 Library Board of Trustees Members Appointment AB 03-42 Transfer from Contingent Revenue/Expense AB 03-44 Transportation Advisory Committee Member Business AB 03-41 AB 03-43 Reports Strategic Plan by the Library Board of Trustees and Overview Name Changes to Various City Street and Community Park Adjournment Page 1 of 6 April 10, 2003 City Council Minutes CALL TO ORDER AND ROLL CALL Mayor Colton called the regular meeting of the McCall City Council to order at 7:00 p.m. Mayor Colton, Council Member Arp, and Council Member Eimers answered roll call. A quorum was present. City staff members present were City Manager Robert Strope, Finance Director & City Clerk Barbara Bauer, Librarian Anne Kantola, Public Works Director Bill Keating, Airport Manager Mike Becker, and City Planner Lindley Kirkpatrick. Mayor Colton announced that the first business item will be a presentation by the Airport Manager and amended the Agenda to add an Executive Session to discuss pending litigation. PUBLIC COMMENT Mayor Colton called for public comment. Christy Peterson asked the city council for information about how citizens could assist in getting a public recreation center built to include a swimming pool, bowling lanes and other facilities. Mayor Colton pointed out that the ice rink, which Christy used as an example, is a privately funded facility. He also noted that this type of facility can be funded through special taxes like a local option sales tax and that the City may be placing that item on the November ballot. The City Manager also noted that a number of citizens are already talking about this type of project and that our Recreation Director Brock Heasley would be a good place to get additional information. Chris Warner also commented in support of this type of facility and asked what our current recreation activities are. The City Manager gave a brief list of our programs and suggested that Brock could provide more detail. This would also be the best way to touch base with others who have an interest in adding to community recreation opportunities. Jim Arp noted that the Comprehensive Plan calls for a Recreation District to be created with taxing authority to be able to fund major projects. CONSENT AGENDA Minutes of March 27, 2003 Invoice Approval List Dated April 4, 2003 Payroll Report for Pay Period Ending March 28, 2003 Page 2 of 6 April 10, 2003 City Council Minutes AB 03-37 Donohue & Associates Agreement for Professional Services McCall Water Treatment Plant Project Amendment No. 1 AB 03-38 Engineering of Water Replacement Portion of Boydstun Street Project AB 03-39 State Local Agreement with Idaho Transportation Department for the Old McCall Jail Project Key No. 7577 AB 03-40 Library Board of Trustees Members Appointment AB 03-42 Transfer from Contingent Revenue/Expense AB 03-44 Transportation Advisory Committee Member Council Member Arp moved to approve the Consent Agenda. Council Member Eimers seconded the motion. In a roll call vote, Mayor Colton, Council Member Arp, and Council Member Eimers voted aye. The motion carried. BUSINESS Mike Becker told the Council that he has just returned from an FAA Northwest Mountain Region Airport Conference meeting in Seattle. At that meeting, the City of McCall received an award from the FAA recognizing a strong commitment to airport safety improvements and the planning for future developments to meet the aviation needs of the community. The City Manager thanked Mike Becker, Bill Keating, the Airport Advisory Committee, and the Council for the efforts and teamwork that resulted in this award. The Mayor also read a portion of the citation which commented on Mike Becker's strength as Airport Manager. AB 03-41 Strategic Plan by the Library Board of Trustees and Overview Chair Susie Reddick, Robin Armstrong and Ed Hershberger, members of the Library Advisory Board attended the meeting. Librarian Anne Kantola, began the presentation by noting the McCall Library's designation in the American Library Association magazine American Libraries as one of the top five libraries in the nation in cities of our size. She commented on the strong use of the public computer terminals, the addition of an hour of service each day, the appointment of a children's librarian, on grants that have allowed the library to move forward with automated cataloging and checkout, and on a donation by Tom Grote of bound copies of the 1939 — 2002 back issues of the Star News for the Idaho room. Anne also noted that at this time, half of the books have been inventoried and all volumes can be looked up either in the card catalog or on the computer. Fifteen volunteers are working to get all items entered and they are making very good progress. Anne reviewed the book clubs, special events and programs that are being run from the library for both adults and children. The library is working in partnership with a number of other groups including Head Start, the Valley Mountain Library Consortium and the Southwest Idaho Rural Library group on a variety of Page 3 of 6 April 10, 2003 City Council Minutes projects. She briefly touched on projects and volunteer activities by the Friends of the Library, the Board of Trustees and the Committee to study the feasibility of redesigning and expanding the library. Suzie Reddick introduced the volunteers in attendance who have assisted in creating the new Public Library Strategic Plan for 2003 — 2008. She provided the group with an overview of the mission statement and strategic plan, noting that the recent designation as a top library came because of the high usage of the library in McCall. The group created the mission statement and plan after working diligently to identify a set of values. A primary goal of the library is to meet the needs of the community by expanding the size and services provided by the McCall Library. They will be asking the Council to approve a transfer of the fire station property to the library in order to expand the site. Their goals are: 1. Create a library district with boundaries that match those of the McCall -Donnelly School District. 2. Expand the present library facility to enhance services, reading and research areas, add new collections, and expandable public meeting or theater -seating presentation area. 3. To better serve the needs of the community. 4. To increase awareness of library resources. 5. To continue to improve organizational effectiveness. In order to meet these ambitious goals, there is a need for additional volunteers. The group is already working to identify additional McCall volunteers, as well as finding individuals to serve in an advisory capacity from outside the city limits and assist in creating a separate library district. A discussion on the possibility of transferring the title for the fire station land and building included a review of the current ownership. The City owns the land and one- third of the building with the Fire District owning the other two-thirds of the building. City staff supports the strategic plan, including expansion of the library onto that land with construction of a new building. Before plans are finalized, many logistical issues must be addressed, including the creation of a new library district with taxing authority. If the voters approve a separate district, a library facility will be the responsibility of the district. Ownership of the property would need to be transferred to the new library district. There may be grant funding available for library or recreational facility development that is not available for other city facilities. It is clear to all that the city also has serious space problems with the current city hall building. Unfortunately, these needs could require moving city hall to another site if the community attachment and support for keeping the current library location is strong enough. Council Members agreed with the assessment of library needs and expressed support for the strategic plan, including the creation of a new library district and expanded facilities at the current site. Council Member Eimers moved to endorse the Library strategic plan and directed city staff to begin working toward the creation of a new library district and the Page 4 of 6 April 10, 2003 City Council Minutes other goals contained in this plan. Council Member Arp seconded the motion. All Council Members voted aye. The motion carried. AB 03-43 Name Changes to Various City Street and Community Park Jim Arp, Chair of the Transportation Advisory Committee reviewed information provided to the Council Members on Agenda Bill AB 03-43. The group recommends that Railroad Avenue east of State Highway 55, Pine Street, the new section of the road to be built as part of the Pine-Wooley Connection and Wooley Street to Spring Mountain Blvd. be renamed Louisa Avenue and that Community Park be renamed as Veteran's Community Park. The TA Committee feels that these changes resolve a number of present and future street name problems created by fractured street segments. The TA Committee asked that the Council present their recommendations at a Public Hearing. Mayor Colton moved to approve the concept of street name changes recommended by the Transportation Advisory Committee, direct staff to initiate actions required to change street names under the City Code and to advise the Parks Advisory Committee of the Council support of the TAC park name recommendation. Council Member Eimers seconded the motion. In a roll call vote, Mayor Colton, Council Member Arp, and Council Member Eimers voted aye. The motion carried. REPORTS Council Member Arp asked about the Police appointment of a Youth Officer. This position was the designation of an existing officer. Chief Appa will be asked to attend the next meeting to provide additional information on the status of this item. She also asked about budget issues addressed in the City Manager's report. The City Manager outlined the basic strategy for the budget setting process for this year, including the preparation of a balanced budget without a tax increase and one that includes a 3% tax increase. He also noted that he does not plan to ask for a portion of the foregone amount in this budget process. Marilyn also asked for clarification of the possible changes to the travel policy and asked Bill Keating about his need for additional staffing at the water treatment plant. The need was anticipated, but Bill tried to delay hiring the person as long as possible. Council Member Eimers asked how much money was budgeted for marketing at the Golf Course. There is no current line item for marketing, but a nominal amount can be taken from the Advertising and Legal line items. There are no funds available, and we are already looking at spending $50,000 in carryover funds to assist in the purchase or maintenance of equipment. The Council asked that the City Manager have Alan Morrison create a marketing plan for spending a $10,000 loan from the general fund, to Page 5of6 April 10, 2003 City Council Minutes include signage from the main road, and other advertising for the Golf Course this summer. City Manager — Robert Strope The Tree Committee has requested Council endorsement for creating a special celebration when the National Holiday Tree makes its way through the city on its travels to Washington DC. The Council expressed support for this idea. BDPA will use approximately $6,000 to complete implementation of a pay for performance system this summer, including training for managers and staff over the summer. EXECUTIVE SESSION At 7:25 p.m., Mayor Colton moved to go into executive session per Idaho Code 67-2345(1f) to consider pending litigation. Council Member Arp seconded the motion. Mayor Colton, Council Member Arp, and Council Member Eimers voted aye. The motion carried. The discussion concerned pending litigation. ADJOURNMENT Without further business, Council Member Eimers moved to adjourn. Council Member Arp seconded the motion. All Council Members voted aye. The motion carried. The Council adjourned at 9:15 p.m. ATTEST: ,,ke Ralph olton, Mayor or , Finance Director City Clerk Page 6 of 6 April 10, 2003 City Council Minutes