HomeMy Public PortalAboutCouncil Minutes 2003 04/10MINUTES
McCall City Council
Regular Meeting
Thursday, April 10, 2003
Table of Contents
Call to Order and Roll Call
Public Hearing
Public Comment
Consent Agenda
Minutes of March 27, 2003
Invoice Approval List Dated April 4, 2003
Payroll Report for Pay Period Ending March 28, 2003
AB 03-37 Donohue & Associates Agreement for Professional Services McCall Water
Treatment Plant Project Amendment No. 1
AB 03-38 Engineering of Water Replacement Portion of Boydstun Street Project
AB 03-39 State Local Agreement with Idaho Transportation Department for the Old
McCall Jail Project Key No. 7577
AB 03-40 Library Board of Trustees Members Appointment
AB 03-42 Transfer from Contingent Revenue/Expense
AB 03-44 Transportation Advisory Committee Member
Business
AB 03-41
AB 03-43
Reports
Strategic Plan by the Library Board of Trustees and Overview
Name Changes to Various City Street and Community Park
Adjournment
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CALL TO ORDER AND ROLL CALL
Mayor Colton called the regular meeting of the McCall City Council to order at
7:00 p.m. Mayor Colton, Council Member Arp, and Council Member Eimers
answered roll call. A quorum was present. City staff members present were City
Manager Robert Strope, Finance Director & City Clerk Barbara Bauer, Librarian
Anne Kantola, Public Works Director Bill Keating, Airport Manager Mike Becker,
and City Planner Lindley Kirkpatrick.
Mayor Colton announced that the first business item will be a presentation by the
Airport Manager and amended the Agenda to add an Executive Session to
discuss pending litigation.
PUBLIC COMMENT
Mayor Colton called for public comment.
Christy Peterson asked the city council for information about how citizens could
assist in getting a public recreation center built to include a swimming pool,
bowling lanes and other facilities. Mayor Colton pointed out that the ice rink,
which Christy used as an example, is a privately funded facility. He also noted
that this type of facility can be funded through special taxes like a local option
sales tax and that the City may be placing that item on the November ballot. The
City Manager also noted that a number of citizens are already talking about this
type of project and that our Recreation Director Brock Heasley would be a good
place to get additional information.
Chris Warner also commented in support of this type of facility and asked what
our current recreation activities are. The City Manager gave a brief list of our
programs and suggested that Brock could provide more detail. This would also
be the best way to touch base with others who have an interest in adding to
community recreation opportunities.
Jim Arp noted that the Comprehensive Plan calls for a Recreation District to be
created with taxing authority to be able to fund major projects.
CONSENT AGENDA
Minutes of March 27, 2003
Invoice Approval List Dated April 4, 2003
Payroll Report for Pay Period Ending March 28, 2003
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AB 03-37 Donohue & Associates Agreement for Professional Services McCall Water
Treatment Plant Project Amendment No. 1
AB 03-38 Engineering of Water Replacement Portion of Boydstun Street Project
AB 03-39 State Local Agreement with Idaho Transportation Department for the Old
McCall Jail Project Key No. 7577
AB 03-40 Library Board of Trustees Members Appointment
AB 03-42 Transfer from Contingent Revenue/Expense
AB 03-44 Transportation Advisory Committee Member
Council Member Arp moved to approve the Consent Agenda. Council Member
Eimers seconded the motion. In a roll call vote, Mayor Colton, Council Member
Arp, and Council Member Eimers voted aye. The motion carried.
BUSINESS
Mike Becker told the Council that he has just returned from an FAA Northwest Mountain
Region Airport Conference meeting in Seattle. At that meeting, the City of McCall
received an award from the FAA recognizing a strong commitment to airport safety
improvements and the planning for future developments to meet the aviation needs of
the community. The City Manager thanked Mike Becker, Bill Keating, the Airport
Advisory Committee, and the Council for the efforts and teamwork that resulted in this
award. The Mayor also read a portion of the citation which commented on Mike
Becker's strength as Airport Manager.
AB 03-41 Strategic Plan by the Library Board of Trustees and Overview
Chair Susie Reddick, Robin Armstrong and Ed Hershberger, members of the Library
Advisory Board attended the meeting. Librarian Anne Kantola, began the presentation
by noting the McCall Library's designation in the American Library Association
magazine American Libraries as one of the top five libraries in the nation in cities of our
size. She commented on the strong use of the public computer terminals, the addition
of an hour of service each day, the appointment of a children's librarian, on grants that
have allowed the library to move forward with automated cataloging and checkout, and
on a donation by Tom Grote of bound copies of the 1939 — 2002 back issues of the Star
News for the Idaho room. Anne also noted that at this time, half of the books have been
inventoried and all volumes can be looked up either in the card catalog or on the
computer. Fifteen volunteers are working to get all items entered and they are making
very good progress. Anne reviewed the book clubs, special events and programs that
are being run from the library for both adults and children. The library is working in
partnership with a number of other groups including Head Start, the Valley Mountain
Library Consortium and the Southwest Idaho Rural Library group on a variety of
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projects. She briefly touched on projects and volunteer activities by the Friends of the
Library, the Board of Trustees and the Committee to study the feasibility of redesigning
and expanding the library.
Suzie Reddick introduced the volunteers in attendance who have assisted in creating
the new Public Library Strategic Plan for 2003 — 2008. She provided the group with an
overview of the mission statement and strategic plan, noting that the recent designation
as a top library came because of the high usage of the library in McCall. The group
created the mission statement and plan after working diligently to identify a set of
values. A primary goal of the library is to meet the needs of the community by
expanding the size and services provided by the McCall Library. They will be asking the
Council to approve a transfer of the fire station property to the library in order to expand
the site. Their goals are:
1. Create a library district with boundaries that match those of the McCall -Donnelly
School District.
2. Expand the present library facility to enhance services, reading and research
areas, add new collections, and expandable public meeting or theater -seating
presentation area.
3. To better serve the needs of the community.
4. To increase awareness of library resources.
5. To continue to improve organizational effectiveness.
In order to meet these ambitious goals, there is a need for additional volunteers. The
group is already working to identify additional McCall volunteers, as well as finding
individuals to serve in an advisory capacity from outside the city limits and assist in
creating a separate library district.
A discussion on the possibility of transferring the title for the fire station land and
building included a review of the current ownership. The City owns the land and one-
third of the building with the Fire District owning the other two-thirds of the building. City
staff supports the strategic plan, including expansion of the library onto that land with
construction of a new building. Before plans are finalized, many logistical issues must
be addressed, including the creation of a new library district with taxing authority. If the
voters approve a separate district, a library facility will be the responsibility of the district.
Ownership of the property would need to be transferred to the new library district.
There may be grant funding available for library or recreational facility development that
is not available for other city facilities.
It is clear to all that the city also has serious space problems with the current city hall
building. Unfortunately, these needs could require moving city hall to another site if the
community attachment and support for keeping the current library location is strong
enough. Council Members agreed with the assessment of library needs and expressed
support for the strategic plan, including the creation of a new library district and
expanded facilities at the current site.
Council Member Eimers moved to endorse the Library strategic plan and directed
city staff to begin working toward the creation of a new library district and the
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other goals contained in this plan. Council Member Arp seconded the motion.
All Council Members voted aye. The motion carried.
AB 03-43 Name Changes to Various City Street and Community Park
Jim Arp, Chair of the Transportation Advisory Committee reviewed information provided
to the Council Members on Agenda Bill AB 03-43. The group recommends that
Railroad Avenue east of State Highway 55, Pine Street, the new section of the road to
be built as part of the Pine-Wooley Connection and Wooley Street to Spring Mountain
Blvd. be renamed Louisa Avenue and that Community Park be renamed as Veteran's
Community Park. The TA Committee feels that these changes resolve a number of
present and future street name problems created by fractured street segments. The TA
Committee asked that the Council present their recommendations at a Public Hearing.
Mayor Colton moved to approve the concept of street name changes
recommended by the Transportation Advisory Committee, direct staff to initiate
actions required to change street names under the City Code and to advise the
Parks Advisory Committee of the Council support of the TAC park name
recommendation. Council Member Eimers seconded the motion. In a roll call
vote, Mayor Colton, Council Member Arp, and Council Member Eimers voted aye.
The motion carried.
REPORTS
Council Member Arp asked about the Police appointment of a Youth Officer. This
position was the designation of an existing officer. Chief Appa will be asked to attend
the next meeting to provide additional information on the status of this item. She also
asked about budget issues addressed in the City Manager's report. The City Manager
outlined the basic strategy for the budget setting process for this year, including the
preparation of a balanced budget without a tax increase and one that includes a 3% tax
increase. He also noted that he does not plan to ask for a portion of the foregone
amount in this budget process. Marilyn also asked for clarification of the possible
changes to the travel policy and asked Bill Keating about his need for additional staffing
at the water treatment plant. The need was anticipated, but Bill tried to delay hiring the
person as long as possible.
Council Member Eimers asked how much money was budgeted for marketing at the
Golf Course. There is no current line item for marketing, but a nominal amount can be
taken from the Advertising and Legal line items. There are no funds available, and we
are already looking at spending $50,000 in carryover funds to assist in the purchase or
maintenance of equipment. The Council asked that the City Manager have Alan
Morrison create a marketing plan for spending a $10,000 loan from the general fund, to
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include signage from the main road, and other advertising for the Golf Course this
summer.
City Manager — Robert Strope
The Tree Committee has requested Council endorsement for creating a special
celebration when the National Holiday Tree makes its way through the city on its travels
to Washington DC. The Council expressed support for this idea.
BDPA will use approximately $6,000 to complete implementation of a pay for
performance system this summer, including training for managers and staff over the
summer.
EXECUTIVE SESSION
At 7:25 p.m., Mayor Colton moved to go into executive session per Idaho Code
67-2345(1f) to consider pending litigation. Council Member Arp seconded the
motion. Mayor Colton, Council Member Arp, and Council Member Eimers voted
aye. The motion carried.
The discussion concerned pending litigation.
ADJOURNMENT
Without further business, Council Member Eimers moved to adjourn. Council Member
Arp seconded the motion. All Council Members voted aye. The motion carried. The
Council adjourned at 9:15 p.m.
ATTEST:
,,ke
Ralph olton, Mayor
or
, Finance Director City
Clerk
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City Council Minutes