HomeMy Public PortalAboutCouncil Minutes 2003 05/22MINUTES
McCall City Council
Regular Meeting
Thursday, May 22, 2003
Table of Contents
Call to Order and Roll Call
Public Comment
Consent Agenda
Minutes of May 7, 2003
Minutes of May 8, 2003
Invoice Approval List Dated May 15, 2003
Payroll Report for Pay Period Ending May 9, 2003
AB 03-63 Assignment and Assumption of Airport Lease Kasey J. Lindsay
AB 03-64 New Alcohol Beverage License McCall Angler, LLC. DBA Idaho Angler
AB 03-66 Four Corners Project Pay Application No. 2
AB 03-67 BDPA Contract to Provide Assistance with Preparation of Performance
Management System and Documents
AB 03-68 Copier Lease Change for City Hall and Library
AB 03-69 Revision of Golf Pro Contract
AB 03-70 Police Advisory Committee Appointment Recommendation
AB 03-72 Agreement with Toothman-Orton Engineering Boydstun St. Project
Business
AB 03-53 Conference Center Recommendation
Public Comment Period on Conference Center
AB 03-74 Transit Demonstration Project Proposal from Treasure Valley Transit
AB 03-65 Water Fund Debt Restructuring
AB 03-71 Memorandum of Understanding McCall Police Department & McCall
Donnelly School District
AB 03-73 Empire Estates Subdivision Final Plat Approval SUB-03-3
Reports
Adjournment
Page 1 of 8
May 22, 2003
City Council Minutes
CALL TO ORDER AND ROLL CALL
Mayor Colton called the regular meeting of the McCall City Council to order at
7:00 p.m. Mayor Colton, Council Member Arp, Council Member Muller, and
Council Member Eimers answered roll call. A quorum was present. City staff
members present were City Attorney Susan Buxton, City Manager Robert Strope,
Community Development Director Lindley Kirkpatrick, Chief Appa, Public Works
Director Bill Keating, and Finance Director & City Clerk Barbara Bauer.
Mayor Colton announced that agenda bills 03-70 and 03-73 will be moved from
the Consent Agenda to the Business section.
PUBLIC COMMENT
Mayor Colton called for public comment. No public comment was received.
Mr. Dean Martens told the Council Members about Parks trees along the bike path near
the Mill Creek Condominiums that were cut last October on the bike path. Until this
week, no action had been taken even though the Tree Committee learned about this in
January. He is bothered that this series of events occurred and that no action has been
taken to address restitution for this action in a designated "Tree City." He also
requested that the City look at internal communications so that actions are timelier in
the future. Monica Trapp reported that the January Tree Committee Minutes note that
she had provided permission to one individual to cut down some "sucker trees" but that
is not the individual who apparently cut down the trees.
Mayor Colton asked the City Manager to provide an update on the situation at the
next Council Meeting and that staff assure that the committee minutes are being
provided to the Council in a timely fashion.
CONSENT AGENDA
Minutes of May 7, 2003
Minutes of May 8, 2003
Invoice Approval List Dated May 15, 2003
Page 2 of 8
May 22, 2003
City Council Minutes
Payroll Report for Pay Period Ending May 9, 2003
AB 03-63 Assignment and Assumption of Airport Lease Kasey J. Lindsay
AB 03-64 New Alcohol Beverage License McCall Angler, LLC. DBA Idaho Angler
AB 03-66 Four Corners Project Pay Application No. 2
AB 03-67 BDPA Contract to Provide Assistance with Preparation of Performance
Management System and Documents
AB 03-68 Copier Lease Change for City Hall and Library
AB 03-69 Revision of Golf Pro Contract
AB 03-70 Police Advisory Committee Appointment Recommendation
AB 03-72 Agreement with Toothman-Orton Engineering Boydstun St. Project
Mayor Colton moved to approve the Consent Agenda. Council Member seconded
the motion. In a roll call vote, Mayor Colton, Council Member Arp, Council
Member Muller, and Council Member Eimers voted aye. The motion carried.
The City Manager explained the reason for the changes in the Golf Pro Contract.
In response to a question from Council Member Arp, Chief Appa addressed the
number of students on the Police Advisory Committee. The students serving
who are graduating will be replaced by contacting government classes at the high
school in the fall.
Chief Appa explained to Council Member Eimers the reasons for the overtime
usage during the last two weeks.
BUSINESS
AB 03-53 Conference Center Recommendation and Public Comment Period on
Conference Center
Lindley Kirkpatrick provided a brief overview of the Conference Center
Recommendation and the process outlined in the attachments to the Agenda bill. The
recommendation of the Ad -Hoc Conference Center Committee has not changed. The
Council received a document clarifying several misconceptions in letters to the editor in
today's paper and letters sent to the Council this week. Specifically, the City will not
own the center, provide any direct on -going financial support to the developer of the
center, that grant funds that will be requested will be for public funds that may only be
used for public infrastructure improvements such as sidewalks and street lights, and
that the feasibility study for the hotel rooms did include the new rooms at the Whitetail
and the Holiday Inn Express. A brief review of the public funds requested in the final
proposals.
Mayor Colton gave individuals in the audience the opportunity to comment.
Gary Edson asked for a clarification of the approximately $485,000 to in Urban Renewal
funds that would be available for public improvements.
Page 3 of 8
May 22, 2003
City Council Minutes
Jean Odemark asked for additional clarification of the Urban Renewal tax structure and
the impact on city services created without the additional funding. She also expressed
concern that adequate parking for the Convention Center be on the site and the
potential for sufficient funding for the process. The entire project will be started at the
same time.
Elaine Romono noted that the facts she obtained are from on-line sources. She
questioned the amount of grant funds currently in place and noted that the study
showed that there is not adequate demand to support additional hotel rooms.
Pat Fraley spoke in support of the recommended location for the Convention Center
because of the proximity to the City Golf Course, the lake and the downtown business
district.
Harry Stathis expressed support for the recommended location because of the
importance of increasing our
Gary Edson expressed concern about the impact on City finances when providing
services after the development of a convention center inside the Urban Renewal District
rather than building outside of that district. He believes that there could be other projects
in the Urban Renewal District, such as the development of a marina, if a Convention
Center is sited outside of the district. He also expressed concern about the amount of
the public funds that will be used and the additional competition created for existing
hotels when the feasibility studies show that there would not be enough business. He
asked if there are individuals on the Urban Renewal Agency Board or the Ad Hoc
Committee with a financial or other interest in any of the sites. There are no known
conflicts. He raised concerns about the traffic that will be created in this area and that
road improvements need to be part of the improvements paid for by public funds.
Steve Benoit noted that the Urban Renewal District includes approximately 100 acres.
There are 320 parking spots on site. The developer will work with the Urban Renewal
Board on a redesign. There are several road changes that are already in the planning
stages for the next few years.
Mayor Colton closed the public comment period and noted that Rod Carlson had
contacted him with similar concerns to be shared with the Council about adding new
hotel rooms. The entire City contribution to any Convention Center development will be
limited to co-sponsorship of grant applications for public improvements.
The funding must be in place for either developer when they apply and obtain grant
funds. Even if the City and a developer request grant funds, they may not become
available. A primary grant application evaluation criterion is the details of a specific
location. Council Member Eimers expressed concern about ignoring the
recommendation of a Committee formed by the Council.
Page 4 of 8
May 22, 2003
City Council Minutes
Council Member Arp noted that the specific sites being considered in the Feasibility
Study did not include the Holiday Inn Express site. She also has heard from a number
of individuals who believe that it would be worth waiting to see how well the new
convention space at the Holiday Inn Express draws business back to McCall or wait for
the Stevens group to build a hotel before adding a specific Convention Center to handle
400 for a seated meal plus conference meeting and breakout rooms in separate space.
Lindley Kirkpatrick noted that the two of the four grants that have been identified have
quarterly application deadlines that would move an application to September and two
have open application periods. The City Council will not be involved in design approval.
The advantage of having the City involved in the Grant Process is the involvement of
the City Grant Writer. It would be possible to have the Urban Renewal District pay the
City for the time to have the Grant Writer assist them and sponsor the grants in order to
completely remove the City from the process. There is a loss of revenue to the City if a
Convention Center is built inside the Urban Renewal District rather than outside the
boundaries.
Mayor Colton moved to direct the staff to move forward in making grant
applications in support of a conference center at the site in the Richard Steven
Group proposal by the end of this calendar year. Council Member Eimers
seconded the motion. Mayor Colton, Council Member Eimers and Council
Member Muller voted aye and Council Member Arp voted nay. The motion
carried.
AB 03-74 Transit Demonstration Project Proposal from Treasure Valley Transit
Bill Keating reviewed the May 14 recommendation of the Transportation Advisory
Committee (TAC) to approve the proposal from Treasure Valley Transit to provide a four
month demonstration project in McCall. The demonstration project would provide fixed
route and limited on -demand service from June 12 through September 20. The
demonstration project will be provided at no cost to the City of McCall. Additionally, the
TAC recommends that City staff evaluate the demonstration project to determine if a
permanent transit system should be pursued.
Richard Koontz spoke on behalf of the Transportation Advisory Committee and
reviewed the history of this process. TVT will track the origin and destination of all
services provided in order to provide data for future funding applications that might
relate to transportation services. Bill Shweinler from Treasure Valley Transit stated that
as part of this demonstration project, van service will be provided on a one hour loop
between 7 am and 9 pm daily beginning on June 13, 2003 in a route shown in the
material provided to Council. In addition, those who are disabled or elderly can call for
individual on demand "door to door" service. Judi Watkins, of Nampa stated her support
and view of the integrity of TVT based on her work with the Nampa RSVP program and
Senior Center. The surveys will be taken when people are riding and will be available at
the Chamber of Commerce office or even to put in the local newspaper.
Page 5 of 8
May 22, 2003
City Council Minutes
Council Member Arp moved to approve the Treasure Valley Transit proposal for a
four month demonstration project and direct City staff to evaluate the
demonstration project and coordinate with the TAC. Mayor Colton seconded the
motion. All Council Members voted aye. The motion carried.
AB 03-65 Water Fund Debt Restructuring
Robert Strope reviewed information provided to the Council Members on the summary
of total debt service reflects options for restructuring debt. Part of the reason that this is
a possibility is the result of a confidential settlement that requires caution in discussing
financial specifics not contained in the information provided to the Council. After
reviewing the options, option #4 is the best choice and is the recommended course of
action. All options leave the DEQ State Revolving Fund loan in place. Concurrent with
the restructuring, staff will develop a recommended water rate schedule for presentation
to Council. Staff is pursuing options for funding needed improvements to the water
system using remaining SRF loan authorization. Costs associated with the debt
refunding that can be included in the SRF loan will be included. The City has also
asked DEQ to subordinate their loan, and although they have a policy of keeping all
debt on parity, there have been exceptions made in the past.
Council Member Eimers moved to approve option #4 as presented as the
optimum debt service restructuring option and direct the City Manager to work
with staff and bond counsel and financial advisors to restructure the water fund
debt and authorize the Mayor to sign all required documents. Council Member
Arp seconded the motion. In a roll call vote, Mayor Colton, Council Member Arp,
Council Member Muller, and Council Member Eimers voted aye. The motion
carried.
AB 03-71 Memorandum of Understanding McCall Police Department & McCall
Donnelly School
Chief Appa reviewed the Police Advisory Committee recommendation regarding the
Memorandum of Understanding be adopted by Council and authorize the Chief of
Police to sign. There have been some changes since the original MOU that have been
incorporated into the new agreement. With full staffing at the current level, this can be
done in conjunction with 24/7 community police coverage. The school will be providing
funding for special activities and training, but that is all of the funding the school has
available. If this program does not work as anticipated, the agreement can be
terminated. The involvement of school staff in program design was discussed.
Council Member Muller moved to adopt the Memorandum of Understanding and
authorize the Chief of Police to sign. Council Member Eimers seconded the
motion. All Council Members voted aye. The motion carried.
AB 03-73 Empire Estates Subdivision Final Plat Approval SUB-03-3
Page 6 of 8
May 22, 2003
City Council Minutes
Lindley Kirkpatrick reviewed the recommendation of the Planning and Zoning
Commission regarding the Empire Estates Subdivision Final Plat. The complete record
for SUB-03-3 was provided to Council members. The Planning & Zoning Commission
conducted a public hearing on May 6 and recommends that the City Council approve
the subdivision final plat. The legal description has been corrected and an additional
condition of approval that was in the record has been added to the revised draft.
Mayor Colton moved to adopt the draft Findings & Conclusions and approve
SUB-03-3. Council Member Muller seconded the motion. All Council Members
voted aye. The motion carried.
REPORTS
City Manager — Robert Strope
Council Member — Marilyn Arp
The Bike Rodeo last week was well attended. Officer deVerteuil did a great job on this
rodeo working with the hospital.
Downtown parking concerns continue to be raised by citizens. There is not enough off-
street parking available to allow changes in the parking ordinances. At this point, staff
has not had a chance to review the mix of parking space times throughout the city. Up
to now, the Police Department has not made parking enforcement a priority. If the
Council wants this to change, it can be done quickly. The enforcement needs to be
evenly applied regardless of who owns a car. Another option is to encourage peer
pressure by concerned business owners to keep employees from monopolizing the
parking spaces. There were questions about changing the parking in the downtown
area to diagonal rather than parallel spaces. The Council would like to encourage
voluntary compliance by local business people, assisting downtown business owners to
apply peer pressure in order to avoid the need for stronger enforcement or meters if the
problem continues.
Mayor - Ralph Colton
Kudos need to go out to the Clean-up Committee for their good work.
ADJOURNMENT
Without further business, Council Member Eimers moved to adjourn. Council
Member Muller seconded the motion. All Council Members voted aye. The
motion carried. The Council adjourned at 10:30 p.m.
Page 7 of 8
May 22, 2003
City Council Minutes
Al----
4Ra ph C Iton, May
ATTEST:
Barbara Bauer, Finance Director/City Clerk
Page 8 of 8
May 22, 2003
City Council Minutes