HomeMy Public PortalAboutCouncil Minutes 2003 06/12MINUTES
McCall City Council
Regular Meeting
Thursday, June 12, 2003
Table of Contents
Call to Order and Roll Call
Public Hearing
AB 03-80 VAC-03-2 Vacation of a Portion of Carmen Drive Ordinance No. 777
AB 03-81 ZON-03-1 Zoning Designation Upon Annexation for the Southern End of
Runway 34 Ordinance No. 776
Public Comment
Consent Agenda
Minutes of May 22, 2003
Invoice Approval List Dated
Payroll Report for Pay Period Ending May 23, 2003
AB 03-75 McCall Aviation Agreement to Operate and Manage Unicom Radio at the
Airport
AB 03-77 Colorado St./Syringa Dr. Improvements and Rio Vista Sewer Improvements
AB 03-78 Alcohol Beverage Catering Permits
AB 03-79 Realignment of Spring Mountain Boulevard Across the Joe Scott Property
Business
AB 03-82
AB 03-83
AB 03-84
AB 03-85
Reports
Airport Manager
Department Realignment
Tree Update
Lifetime Golf Passes
Adjournment
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CALL TO ORDER AND ROLL CALL
Mayor Colton called the regular meeting of the McCall City Council to order at
7:00 p.m. Mayor Colton, Council Member Arp, Council Member Muller, and
Council Member Eimers answered roll call. A quorum was present. City staff
members present were City Attorney Chris Yorgason, City Manager Robert
Strope, Community Development Director Lindley Kirkpatrick, Public Works
Director Bill Keating, Police Chief Ralph Appa, and Finance Director & City Clerk
Barbara Bauer.
PUBLIC HEARING
Mayor Colton opened the Public Hearing on VAC-03-2 Vacation of a Portion of
Carmen Drive Ordinance No. 777 at 7:02 p.m.
AB 03-80 VAC-03-2 Vacation of a Portion of Carmen Drive Ordinance No. 777
Lindley Kirkpatrick gave the Council and audience a brief overview of the Ordinance
purpose and details. The Planning and Zoning Commission and Lindley have
recommended adoption of this ordinance. The Mayor asked for public testimony, and
hearing none, asked Council Members for questions or comments.
Council Member Muller moved to adopt the draft Findings and Conclusions for
VAC-03-2. Council Member Eimers seconded the motion. In a roll call vote,
Mayor Colton, Council Member Arp, Council Member Muller, and Council Member
Eimers voted aye. The motion carried.
Mayor Colton moved to suspend the rules and read Ordinance 777 by title only,
one time only. Council Member Eimers seconded the motion. All Council
members voted aye. The motion carried.
Mayor Colton moved to adopt Ordinance 777 and authorize the Mayor to sign all
necessary documents. Council Member Eimers seconded the motion. In a roll
call vote, Mayor Colton, Council Member Arp, Council Member Muller, and
Council Member Eimers voted aye. The motion carried.
AB 03-81 ZON-03-1 Zoning Designation Upon Annexation for the Southern End
of Runway 34 Ordinance No. 776
Mayor Colton began the Public Hearing asking Lindley Kirkpatrick to provide an
overview. Following a May 6, 2003 Public Hearing, the Planning & Zoning Commission
has recommended that the City Council place the property within the Industrial district
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upon annexation. The Mayor asked for public testimony and hearing none, closed the
Public Hearing at 7:10 p.m.
Council Member Muller moved to adopt the draft Findings and Conclusions for
ZON-03-1. Council Member Eimers seconded the motion. In a roll call vote,
Mayor Colton, Council Member Arp, Council Member Muller, and Council Member
Eimers voted aye. The motion carried.
Mayor Colton moved to suspend the rules and read Ordinance 776 by title only,
one time only and to adopt Ordinance 776 and authorize the Mayor to sign all
necessary documents. Council Member Eimers seconded the motion. In a roll
call vote, Mayor Colton, Council Member Arp, Council Member Muller, and
Council Member Eimers voted aye. The motion carried.
PUBLIC COMMENT
Mayor Colton called for public comment. No public comment was received.
CONSENT AGENDA
Minutes of May 22, 2003
Invoice Approval List Dated
Payroll Report for Pay Period Ending May 23, 2003
AB 03-75 McCall Aviation Agreement to Operate and Manage Unicom Radio at the
Airport
AB 03-77 Colorado St./Syringa Dr. Improvements and Rio Vista Sewer Improvements
AB 03-78 Alcohol Beverage Catering Permits
AB 03-79 Realignment of Spring Mountain Boulevard Across the Joe Scott Property
Council Member Arp asked for clarification of the actual path and length of the
realignment in AB 03-79.
Council Member Eimers moved to approve the Consent Agenda. Mayor Colton
seconded the motion. In a roll call vote, Mayor Colton, Council Member Arp,
Council Member Muller, and Council Member Eimers voted aye. The motion
carried.
BUSINESS
AB 03-82 Airport Manager
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City Manager Robert Strope told the Council that the advertisement for a new airport
manager yielded a number of applications from qualified people for the position of
Airport Manager. The Airport Advisory Committee, Bill Keating, and Mr. Strope
reviewed the applications and selected individuals for interviews. Lloyd Arnold was the
combined choice following the interview process. A conditional offer of employment has
been extended to Lloyd Arnold, conditions include drug testing, background checks, and
Council confirmation of the appointment. Lloyd will start June 24th, provided all
conditions are met.
Mayor Colton moved to confirm the City Manager's appointment of a Lloyd Arnold
as the new Airport Manager contingent on background and drug screening
results. Council Member Eimers seconded the motion. All Council Members
voted aye. The motion carried.
AB 03-83 Department Realignment
City Manager Robert Strope told the Council that he would like to realign City
departments to combine Parks and Recreation. Given the current challenges facing the
Golf Department, it is difficult to free up resources needed to provide more assistance.
With the Council's emphasis on the development of Riverfront Park and the overlap
between the Parks and Recreation Boards and staff on what will be a huge undertaking,
there are additional benefits to combining the departments at this time. Since the
budget formulation and the summer programming are just beginning, making the
change now is important. The chair of the Recreation Committee, those attending the
Riverfront Park Combined meeting on June 10th, and the Department Heads are
supportive of the change and have begun working on a transition strategy. It is unlikely
that there will be any change in Dan's level on the salary kinds and levels chart, but
there may be a change in Brock's. The Golf department is clearly in need of help, and
removing workload from Dan and "sharing the wealth" with Brock can only help. Dan
will continue to assist Brock and Monika on turf, tree, and shrub related issues, as well
as provide technical advice on other areas. A transfer from Parks to Golf will continue
to offset the costs of the Golf mechanic maintaining Parks equipment, as well as any
costs of shared staff.
Council Member Muller moved and Council Member Eimers seconded a motion to
support the realignment of the Parks Department as presented. All Council
Members voted aye. The motion carried.
AB 03-84 Tree Update
Robert Strope read a letter to the Council regarding the incident of illegal tree cutting
along the lake. This is an ongoing investigation, so more information is not available at
this time. At this time, there are no specific plans for handling any restitution that may
come from charges filed and prosecuted in this matter. Charges may to be filed prior to
the next Council Meeting.
AB 03-85 Lifetime Golf Passes
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Robert Strope reviewed documentation provided to the Council Members regarding the
resale of two lifetime golf passes of deceased persons and an additional ten passes.
The approval would authorize a charitable Foundation to sell the passes for $10,000
each, with the requirement that the proceeds be used for improvements at the McCall
Municipal Golf Course. The Golf Course Manager has identified specific capital projects
that would be funded. The City Attorney has reviewed the current bonds and
determined that this would not violate the bond covenants, A formal agreement will be
drafted to assure that there are no violations of the bond terms and how the proceeds
will be used to improve the course. The individual pass provisions will be the same as
those that have been sold in the past and contained in a written agreement. The goal is
to generate up to $120,000 in new funds for capital improvements and long term
projects that are difficult to fund within City budget limitations.
Council Members discussed concerns about the financial and physical issues facing the
Golf Course. There were questions about the possibility of selling the passes if some of
the proceeds were used for current expenses. The discussion included
recommendations for the actual price of the passes to be between $8,000 and $10,000.
The Mayor asked for more information from the Foundation concerning the original
agreements and the way they would involve the City in choosing how to spend these
funds. There have also been ten year passes sold in the past. It was noted that the
actual financial problems of the Golf Course are being driven by the cost of the bonded
debt for the sprinkler system and the Club House. The actual fees charged for golf may
need to be raised to help cover operating costs and the Council will consider ways to
determine if the public feels the City should own a golf course or to what level . t may
also be appropriate to ask the public to comment on whether the City should continue to
own and support a Golf Course.
Council Member Arp moved to approve the resale of two lifetime golf passes and
ten new non -transferable lifetime passes for at least $8,000 each, direct the staff
to prepare the necessary agreement and authorize the Mayor to sign all required
documents. Council Member Eimers seconded the motion. In a roll call vote,
Mayor Colton, Council Member Arp, Council Member Muller, and Council Member
Eimers voted aye. The motion carried.
REPORTS
City Manager — Robert Strope
He will be attending depositions in Lewiston all of next week. Lindley Kirkpatrick noted
that the free transit service begins on June 13, 2003.
Finance Director & City Clerk — Barbara Bauer
Written Information relating to the filing dates for the November election of Council
Members and a sample change to the monthly financial reports was provided to Council
Members. Council Members were asked to provide comments to Barbara so that a final
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version can be created that meets the Council needs. The May financial reports will be
printed by June 16 and they will be provided in this interim format.
Council Member — Marilyn Arp
The City needs to issue a press release to announce the election details as the filing
period and deadlines approach.
Council Member — Kirk Eimers
Council Member Eimers asked the City Manager to provide a report showing multi -year
tracking of large projects such as the Water Treatment Plant and the Sewer Treatment,
and recommended that the City pay the outside auditors to create such a report. The
City Manager explained that he has a spreadsheet showing the actual spending on the
recent Water and Sewer treatment projects and that no other projects of this scale are
expected in the near future.
Mayor - Ralph Colton
The Mayor would like to have the monthly department report include a projected
completion date column.
ADJOURNMENT
Without further business, Council Member Eimers moved to adjourn. Mayor
Colton seconded the motion. All Council Members voted aye. The motion
carried. The Council adjourned at 8:25 p.m.
Ralph Colton, Mayor
ATTEST:
Barbara Bauer, Finance Director/City Clerk
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