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HomeMy Public PortalAboutCouncil Minutes 2003 06/12MINUTES McCall City Council Regular Meeting Thursday, June 12, 2003 Table of Contents Call to Order and Roll Call Public Hearing AB 03-80 VAC-03-2 Vacation of a Portion of Carmen Drive Ordinance No. 777 AB 03-81 ZON-03-1 Zoning Designation Upon Annexation for the Southern End of Runway 34 Ordinance No. 776 Public Comment Consent Agenda Minutes of May 22, 2003 Invoice Approval List Dated Payroll Report for Pay Period Ending May 23, 2003 AB 03-75 McCall Aviation Agreement to Operate and Manage Unicom Radio at the Airport AB 03-77 Colorado St./Syringa Dr. Improvements and Rio Vista Sewer Improvements AB 03-78 Alcohol Beverage Catering Permits AB 03-79 Realignment of Spring Mountain Boulevard Across the Joe Scott Property Business AB 03-82 AB 03-83 AB 03-84 AB 03-85 Reports Airport Manager Department Realignment Tree Update Lifetime Golf Passes Adjournment Page 1 of 6 June 12, 2003 City Council Minutes CALL TO ORDER AND ROLL CALL Mayor Colton called the regular meeting of the McCall City Council to order at 7:00 p.m. Mayor Colton, Council Member Arp, Council Member Muller, and Council Member Eimers answered roll call. A quorum was present. City staff members present were City Attorney Chris Yorgason, City Manager Robert Strope, Community Development Director Lindley Kirkpatrick, Public Works Director Bill Keating, Police Chief Ralph Appa, and Finance Director & City Clerk Barbara Bauer. PUBLIC HEARING Mayor Colton opened the Public Hearing on VAC-03-2 Vacation of a Portion of Carmen Drive Ordinance No. 777 at 7:02 p.m. AB 03-80 VAC-03-2 Vacation of a Portion of Carmen Drive Ordinance No. 777 Lindley Kirkpatrick gave the Council and audience a brief overview of the Ordinance purpose and details. The Planning and Zoning Commission and Lindley have recommended adoption of this ordinance. The Mayor asked for public testimony, and hearing none, asked Council Members for questions or comments. Council Member Muller moved to adopt the draft Findings and Conclusions for VAC-03-2. Council Member Eimers seconded the motion. In a roll call vote, Mayor Colton, Council Member Arp, Council Member Muller, and Council Member Eimers voted aye. The motion carried. Mayor Colton moved to suspend the rules and read Ordinance 777 by title only, one time only. Council Member Eimers seconded the motion. All Council members voted aye. The motion carried. Mayor Colton moved to adopt Ordinance 777 and authorize the Mayor to sign all necessary documents. Council Member Eimers seconded the motion. In a roll call vote, Mayor Colton, Council Member Arp, Council Member Muller, and Council Member Eimers voted aye. The motion carried. AB 03-81 ZON-03-1 Zoning Designation Upon Annexation for the Southern End of Runway 34 Ordinance No. 776 Mayor Colton began the Public Hearing asking Lindley Kirkpatrick to provide an overview. Following a May 6, 2003 Public Hearing, the Planning & Zoning Commission has recommended that the City Council place the property within the Industrial district Page 2 of 6 June 12, 2003 City Council Minutes upon annexation. The Mayor asked for public testimony and hearing none, closed the Public Hearing at 7:10 p.m. Council Member Muller moved to adopt the draft Findings and Conclusions for ZON-03-1. Council Member Eimers seconded the motion. In a roll call vote, Mayor Colton, Council Member Arp, Council Member Muller, and Council Member Eimers voted aye. The motion carried. Mayor Colton moved to suspend the rules and read Ordinance 776 by title only, one time only and to adopt Ordinance 776 and authorize the Mayor to sign all necessary documents. Council Member Eimers seconded the motion. In a roll call vote, Mayor Colton, Council Member Arp, Council Member Muller, and Council Member Eimers voted aye. The motion carried. PUBLIC COMMENT Mayor Colton called for public comment. No public comment was received. CONSENT AGENDA Minutes of May 22, 2003 Invoice Approval List Dated Payroll Report for Pay Period Ending May 23, 2003 AB 03-75 McCall Aviation Agreement to Operate and Manage Unicom Radio at the Airport AB 03-77 Colorado St./Syringa Dr. Improvements and Rio Vista Sewer Improvements AB 03-78 Alcohol Beverage Catering Permits AB 03-79 Realignment of Spring Mountain Boulevard Across the Joe Scott Property Council Member Arp asked for clarification of the actual path and length of the realignment in AB 03-79. Council Member Eimers moved to approve the Consent Agenda. Mayor Colton seconded the motion. In a roll call vote, Mayor Colton, Council Member Arp, Council Member Muller, and Council Member Eimers voted aye. The motion carried. BUSINESS AB 03-82 Airport Manager Page 3of6 June 12, 2003 City Council Minutes City Manager Robert Strope told the Council that the advertisement for a new airport manager yielded a number of applications from qualified people for the position of Airport Manager. The Airport Advisory Committee, Bill Keating, and Mr. Strope reviewed the applications and selected individuals for interviews. Lloyd Arnold was the combined choice following the interview process. A conditional offer of employment has been extended to Lloyd Arnold, conditions include drug testing, background checks, and Council confirmation of the appointment. Lloyd will start June 24th, provided all conditions are met. Mayor Colton moved to confirm the City Manager's appointment of a Lloyd Arnold as the new Airport Manager contingent on background and drug screening results. Council Member Eimers seconded the motion. All Council Members voted aye. The motion carried. AB 03-83 Department Realignment City Manager Robert Strope told the Council that he would like to realign City departments to combine Parks and Recreation. Given the current challenges facing the Golf Department, it is difficult to free up resources needed to provide more assistance. With the Council's emphasis on the development of Riverfront Park and the overlap between the Parks and Recreation Boards and staff on what will be a huge undertaking, there are additional benefits to combining the departments at this time. Since the budget formulation and the summer programming are just beginning, making the change now is important. The chair of the Recreation Committee, those attending the Riverfront Park Combined meeting on June 10th, and the Department Heads are supportive of the change and have begun working on a transition strategy. It is unlikely that there will be any change in Dan's level on the salary kinds and levels chart, but there may be a change in Brock's. The Golf department is clearly in need of help, and removing workload from Dan and "sharing the wealth" with Brock can only help. Dan will continue to assist Brock and Monika on turf, tree, and shrub related issues, as well as provide technical advice on other areas. A transfer from Parks to Golf will continue to offset the costs of the Golf mechanic maintaining Parks equipment, as well as any costs of shared staff. Council Member Muller moved and Council Member Eimers seconded a motion to support the realignment of the Parks Department as presented. All Council Members voted aye. The motion carried. AB 03-84 Tree Update Robert Strope read a letter to the Council regarding the incident of illegal tree cutting along the lake. This is an ongoing investigation, so more information is not available at this time. At this time, there are no specific plans for handling any restitution that may come from charges filed and prosecuted in this matter. Charges may to be filed prior to the next Council Meeting. AB 03-85 Lifetime Golf Passes Page 4 of 6 June 12, 2003 City Council Minutes Robert Strope reviewed documentation provided to the Council Members regarding the resale of two lifetime golf passes of deceased persons and an additional ten passes. The approval would authorize a charitable Foundation to sell the passes for $10,000 each, with the requirement that the proceeds be used for improvements at the McCall Municipal Golf Course. The Golf Course Manager has identified specific capital projects that would be funded. The City Attorney has reviewed the current bonds and determined that this would not violate the bond covenants, A formal agreement will be drafted to assure that there are no violations of the bond terms and how the proceeds will be used to improve the course. The individual pass provisions will be the same as those that have been sold in the past and contained in a written agreement. The goal is to generate up to $120,000 in new funds for capital improvements and long term projects that are difficult to fund within City budget limitations. Council Members discussed concerns about the financial and physical issues facing the Golf Course. There were questions about the possibility of selling the passes if some of the proceeds were used for current expenses. The discussion included recommendations for the actual price of the passes to be between $8,000 and $10,000. The Mayor asked for more information from the Foundation concerning the original agreements and the way they would involve the City in choosing how to spend these funds. There have also been ten year passes sold in the past. It was noted that the actual financial problems of the Golf Course are being driven by the cost of the bonded debt for the sprinkler system and the Club House. The actual fees charged for golf may need to be raised to help cover operating costs and the Council will consider ways to determine if the public feels the City should own a golf course or to what level . t may also be appropriate to ask the public to comment on whether the City should continue to own and support a Golf Course. Council Member Arp moved to approve the resale of two lifetime golf passes and ten new non -transferable lifetime passes for at least $8,000 each, direct the staff to prepare the necessary agreement and authorize the Mayor to sign all required documents. Council Member Eimers seconded the motion. In a roll call vote, Mayor Colton, Council Member Arp, Council Member Muller, and Council Member Eimers voted aye. The motion carried. REPORTS City Manager — Robert Strope He will be attending depositions in Lewiston all of next week. Lindley Kirkpatrick noted that the free transit service begins on June 13, 2003. Finance Director & City Clerk — Barbara Bauer Written Information relating to the filing dates for the November election of Council Members and a sample change to the monthly financial reports was provided to Council Members. Council Members were asked to provide comments to Barbara so that a final Page 5 of 6 June 12, 2003 City Council Minutes version can be created that meets the Council needs. The May financial reports will be printed by June 16 and they will be provided in this interim format. Council Member — Marilyn Arp The City needs to issue a press release to announce the election details as the filing period and deadlines approach. Council Member — Kirk Eimers Council Member Eimers asked the City Manager to provide a report showing multi -year tracking of large projects such as the Water Treatment Plant and the Sewer Treatment, and recommended that the City pay the outside auditors to create such a report. The City Manager explained that he has a spreadsheet showing the actual spending on the recent Water and Sewer treatment projects and that no other projects of this scale are expected in the near future. Mayor - Ralph Colton The Mayor would like to have the monthly department report include a projected completion date column. ADJOURNMENT Without further business, Council Member Eimers moved to adjourn. Mayor Colton seconded the motion. All Council Members voted aye. The motion carried. The Council adjourned at 8:25 p.m. Ralph Colton, Mayor ATTEST: Barbara Bauer, Finance Director/City Clerk Page 6 of 6 June 12, 2003 City Council Minutes