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HomeMy Public PortalAboutCouncil Minutes 2003 11/13MINUTES McCall City Council Regular Meeting Thursday, November 13, 2003 Table of Contents Call to Order and Roll Call Public Comment Consent Agenda • Minutes of October 23, 2003 and November 5, 2003 • Payment Approval List for Warrant Registers printed on November 6 and November 7, 2003 • Payroll Report for Pay Period Ending November 7, 2003 • AB 03-165 Budget line item adjustments for Fish Pen Docks • AB 03-169 Contract to provide year round part-time employees with EAP • AB 03-170 Alcohol Beverage Catering Permits • AB 03-171 Resolution 03-20, ID Airport Aid Program, State Grant Agreement Business • 03-168 Council Vacancy Appointment Reports • Police Department Summary October 1-31, 2003 • Airport Advisory Committee Minutes of September 3, 2003 • Transportation Advisory Committee Minutes of August 6, 2003 • Added at meeting by Robert Strope: Monthly Department Head Report, Memo concerning City Bill Payments and Timing of Council Confirmation of Department Head Appointments, and Letters concerning Water Rates for Users outside City Limits. Adjournment CALL TO ORDER AND ROLL CALL Immediately prior to the meeting, Bonnie Bertram took the oath and was sworn in as a member of the City Council. Mayor Colton called the regular meeting of the McCall City Council to order at 7:00 p.m. Mayor Colton, Council Member Muller, and Council Member Bertram answered roll call. A quorum was present. City staff members present were City Attorney Susan Buxton, City Manager/City Clerk Page 1 of 5 87/3 ,2003 City Council Minutes Robert Strope, Community Development Director Lindley Kirkpatrick, Parks and Recreation Director Brock Heasley, and Airport Manager Kevin Delaney. PUBLIC COMMENT Mayor Colton called for public comment. Gregg Lawley of 1060 N. Cee Way Loop asks that the Council reconsider their decision to raise the water rates for the 68 homeowners in the impact zone. He and his wife were not aware that decision was on the agenda, and are confused as to why the impact people had their rates increased, while city residents had their rates reduced. Gary Harrell of 56 Cee Way Loop also asks that the decision to raise the rates be reconsidered. He also didn't know the rates would be raised so high. He and neighbors have written letters, and talked with City Manager Robert Strope several times. He also represents two of his other neighbors (Leo Pigott and Terri Hembree), who are out of town. Since they have no rights to vote for City Officials, they think this is a totally unfair thing to be imposed on all of them. With no further comment, Mayor Colton closed the Public Comment section of the Agenda. CONSENT AGENDA Mayor Colton noted that the Payroll Report for Pay Period Ending November 7, 2003 has been added to the Consent Agenda. Council Member Muller moved to approve the Consent Agenda and authorize the Mayor to sign all necessary documents. Council Member Bertram seconded the motion. In a roll call vote, Council Member Bertram, Council Member Muller, and Mayor Colton voted aye. The motion carried. BUSINESS AB 03-168 Council Vacancy Appointment Mayor Colton noted that Bonnie Bertram was sworn in as the new City Council Member prior to the meeting, so this item has been completed. Pape 2 of 5 go 2003 City Council Minutes REPORTS City Manager — Robert Strope One of the memo's provided concerns about paying the bills since there will be only one meeting in November and one in December. Historically, because bills need to be paid in a timely fashion, the bills due have been paid and the Council has ratified the payments at the next meeting. Mr. Strope wants to let the Council know that that is the intent, and barring any objections that is what will occur. There were no objections. The other item concerns the hiring of the new City Clerk and City Treasurer. With Amanda Townsend's impending departure, Mr. Strope feels it necessary to complete the hiring process as quickly as possible. There are two options. One option is to extend offers and make the appointments and then have the Council confirm the appointments at the next regular meeting. The second option is to hold a Special Council Meeting to confirm the appointments. Ms. Buxton noted that based on the McCall City Code a Special meeting would be better. Councilmember Muller asked how many people are being considered, how do their qualifications differ, and how were the positions advertised. Mr. Strope answered that two people were interviewed for the City Clerk position on November 13, 2003. One has been a City Recorder and then became a City Administrator in two cities for a total of ten years and has a local government background. The other one has an extensive clerical, legal, and paralegal background. The Clerk position was advertised in the Statesman, in the local paper, on the website, and at the local job service. The Treasurer position was also advertised on Governmentjobs.com. Both were advertised as open until filled. Mayor Colton commented that we do have a six month introductory period for any new employee. Mr. Strope stated there was also one interview today and another scheduled for tomorrow for the Treasurer position. Both are CPA's, and if the interview goes well tomorrow, there may not be any more interviews. Councilmember Bertram asked if the new hires would be required to move here, and if the City will pay moving expenses. Mr. Strope stated the City has paid moving expenses for some new hires in the past and that the funds come out of the Department's Budget. The moving cost for the last person the City moved was about $2000. a e3of5 1 fj , 2003 City Cou cil Minutes Mr. Strope stated that based on Ms. Buxton's comments, a Special Meeting will be scheduled as soon as the background checks have cleared. The payables received to that date would also be included in that meeting. Council Member — Allan Muller Councilmember Muller asked if we have acquired ownership of the properties in the East/West Loop Projects. Ms. Buxton said the City has possession of all parcels and the ownership of the church and the sewer site are still pending. These will go out for bid again. Mr. Strope said the City will need two condemnation hearings before they go out for bid. He will be submitting a grant request tomorrow for potential additional costs associated with the project. Councilmember Muller asked about the Recreation Director's Job Description and if it included the Park's duties. Mr. Heasley indicated he is working on the description. Councilmember Muller asked about the Syringa Petition information. Mr. Strope answered that he will be coming back to that at the December 11, 2003 Council meeting. He requested that If anyone has any specific questions about it, to let him know beforehand so that proper preparation could be made. Council Member — Bonnie Bertram Councilmember Bertram asked if the water rates were in effect. She also asked if any action would be taken in regard to rescinding the rate increase in the impact area at this time. Mr. Strope noted that the annexation question could impact the decision and that any decision will not be made until those recommendations are heard by Council on December 11. Mayor Colton commented that the people in the impact area have not been paying any City Taxes, and that is the reason for the raise in rates. Mr. Strope explained that the rationale mirrors the higher rates already in place for the Library and Recreation programs for out of town residents, and also mirrors other communities with similar situations. It also aligns with the decision made 2'/2 years ago to not extend City services outside the City limits except as a condition of annexation. age4of5 U ,) , 2003 City Council Minutes Mayor Colton commented that the City track record for helping out annexed areas is not good. Rio Vista was annexed 10 years ago, and still has areas without sewer or paving. He will continue to pursue needs of annexed areas. Mr. Strope said that two years ago Mayor Colton and Mr. Strope looked at some criteria, including costs/100 yards for paving, which was approved by the Council. Then the Syringa project and the Ice Rink came up and took funding priority. Councilmember Bertram asked about the franchise fee payments for the Sabala Foundation. Mr. Strope answered that the dollar amount was approximately $109,000 to be paid in 3 to 5 years. Right now the franchise fees are dedicated to the cost incurred by the burial of utility lines. ADJOURNMENT Without further business, Mayor Colton moved to adjourn. Council Member Muller seconded the motion. All Council Members voted aye. The motion carried. The Council adjourned at 7:35 p.m. /;;;,/,‘,/Colt Ralph Mayor ATTEST: Robert Strope, City Clerk a e5of5 lit /j , 2003 City Council Minutes