HomeMy Public PortalAboutJuly 2 2008 Regular Session Greencastle Board of Park Commissioners
Minutes of the Regular Meeting
Wednesday, July 2, 2008
Present: Vice President Kara Thomas, Secretary Russ Evens,Dr. John Hennette,
and Greencastle Community Schools Ex-Officio Member Barbara Bryan
Absent: President Tim Trigg and Putnam County Library Ex-Officio Member Wes
Wilson, and City Council Liaison John Lathe
Also Present: National Night Out representatives Linda Merkel and Patty Harmless,
Civil Engineering Consultants representative Garth Hughes,Banner
Graphic Correspondent Adam Coates, Park Maintenance Supervisor
David Bault, and Parks&Recreation Director Rod Weinschenk
Call to Order
The evening's meeting was called to order at 7:32 p.m. by Vice President Kara Thomas
and held in the City Council meeting room of Greencastle City Hall.
Minutes
Director R.Weinschenk presented minutes from the regular meeting held on Wednesday,
June 4, 2008. On a motion from J.Hennette, second by R.Evens,the minutes were
approved as presented. All Ayes.
Finances - Claims
1. Claims—A motion to approve the claims as presented by Director R.Weinschenk
was made by J.Hennette, second by R.Evens. All Ayes.
2. Park Loan—Director R.Weinschenk presented a memo from the City Clerk
Treasurer Teresa Glenn that stated"due to the delay in receiving budget approval for
2008 and therefore no tax levy distributions, the Park and Recreation Fund will need
to borrow money from the Rainy Day Fund for operations" in the amount of
"$150,000", which will be "paid back upon receipt of funds from property tax
distributions" (see attached memo). On a motion from R.Evens, second by
J.Hennette, the board made the request of Teresa Glenn to borrow money from the
Rainy Day Fund for park operations. All Ayes.
3. Pool Punch Passes—On a motion from R.Evens, second by J.Hennette, the board
approved a request from Director R.Weinschenk to keep the punch passes at$25.00
instead of raising them to $30.00 on July 5`11. The board approved the request, All
Ayes.
Special Park Request
National Night Out—Linda Merkel with National Night Out presented a request to
make the National Night Out Program that will be held in Robe-Ann Park on Tuesday,
August 6 from 6:00-9:00 p.m. a"Tobacco Free"event. She covered the history of
National Night Out and reviewed the events that will take place that night, which include
free swimming at the Greencastle Aquatics Center from 7:00-9:00 p.m. On a motion
from R.Evens, second by J.Hennette,the board declared the event"Tobacco Free". All
Ayes.
Jaycee Park Dam
Director R.Weinschenk introduced Garth Hughes with Civil Engineering Consultants
who was asked to discuss a problem with the principal spillway at Jaycee Park. The
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Memo
To: Rod Weinschenk, Park Director
Fran: Teresa Glenn, Clerk-Treasurer
Date: July 1, 2008
Re: Temporary Loan
Rod,
As per our conversation on Tuesday, July 1, 2008, and due to the delay in receiving budget
approval for 2008 and therefore no tax levy distributions, the Park and Recreation Fund will
need to borrow money from the Rainy Day Fund for operations. This is a temporary loan to
be paid back upon receipt of funds from property tax distributions. My recommendation is to
borrow an additional$150,000. This is in addition to the previous loan of$60,000 and should
allow adequate funds for Park operations through September 2008. We have requested a
tax levy in the amount of$389,543 for the Park and Recreation Fund for 2008. Keep in mind
that we may not receive all that we have asked for and therefore expenses should continue
for only necessary items.
Please contact me with any questions regarding this issue.
Thank you.
1
spillway pipe made of corrugated steel has rusted out and needs to be replaced. He
•-� reported that the trash rack and antivortex collar are missing. A simple fix will need to
have approximately 6 feet of water drained from the pond and cost from $2,000-5,000,
with more work needing to be done within the next 5-years. Doing it right, meaning slip
lining the pipe with a vinyl sleeve which should fix the problem forever, will cost
approximately$1 5,000-1 8,000.
Director R.Weinschenk reviewed the financial situation of the city right now and asked if
a possible breach is imminent and whether the problem needed to be fixed immediately
and could wait until later this fall. Mr. Hughes stated that he did not feel a breach was
imminent and that the fix could wait another few months until the finances were in order.
The board will consider the repairs later this fall.
Friends Of The Park, Special Projects, and Old Business
1. FOTP Flagpole Committee—Director R.Weinschenk introduced a project that is
being spearheaded by committee member Russ Evens. R.Evens described the project
that will be installed outside the centerfield fenceline of the softball field at Robe-Ann
Park. On a motion from J.Hennette, second by K.Thomas,the project was approved.
All Ayes.
2. Director's Report- Director R.Weinschenk reviewed his monthly director's report
included in the packet, which highlighted:
a. Celebrate 4 Committee's July 4th Activities
,.� b. Land& Water Conservation Fund Grant project for Big Walnut Community Park
c. Upcoming rescheduled date for the Celebrate Kids Fishing Day at Jaycee Park
and other upcoming recreation programs
New Business
2009 Fiscal Year Budget—Director R.Weinschenk presented his proposal for the 2009
parks and recreation department's operational and park non-reverting fund budgets for
the boards review. After reviewing the proposals, the board authorized R.Weinschenk to
present them to Mayor Sue Murray and Clerk Treasurer Teresa Glenn on a motion from
J.Hennette, second by R.Evens. All Ayes.
Adjournment
On a motion from J.Hennette, second by R.Evens,the park board meeting was adjourned
at 8:56 p.m. All Ayes.
Minutes respectfully submitted by:
Roderick M. Weinschenk, Director
Greencastle Parks & Recreation Department
Minutes approved by:
Tim Trigg, President Kara Thomas, Vice President
Russell Evans, Secretary Dr. John Hennette