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Home My Public Portal AboutAugust 6 2008 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Meeting Wednesday,August 6, 2008 Present: President Tim Trigg, Vice President Kara Thomas, Secretary Russ Evens, and Putnam County Library Ex-Off cio Member Wes Wilson Absent: Greencastle Community Schools Ex-Officio Member Barbara Bryan, Dr. John Hennette,and City Council Liaison John Lanie Also Present: Randy Parker, Joy Marley, Darryl Runnells, Park Maintenance Supervisor David Bault, and Parks&Recreation Director Rod Weinschenk Call to Order The evening's meeting was called to order at 7:30 p.m. by President T.Trigg and held in the City Council meeting room of Greencastle City Hall. Minutes Director R.Weinschenk presented minutes from the regular meeting held on Wednesday, July 2, 2008. The board found two mistakes and tabled approval, so Director R.Weinschenk could present corrected minutes at the September meeting. All Ayes. Finances Claims—A motion to approve the claims as presented by Director R.Weinschenk was made by R.Evens, second by K.Thomas. All Ayes. Special Park Request 1. End of Summer Cruise In—Scott and Lisa Eaton from Greencastle Custom Cycle requested permission to hold the 2nd Annual Cruise In at Robe-Ann Park on Saturday, September 13, 2008 beginning at 5:00 p.m. The event will include a "cool car, truck and motorcycle" show, which drew 86 cars and 14 motorcycles last year and Johnny Cash and Marilyn Monroe impersonator stage entertainment. There will be no charge to participate in the event, however they are requesting a couple of non-perishable food items for the Senior Center Food Pantry. They also requested that once the attendee circle is established that the main gate off of Highway 231 be closed. On a motion from K.Thomas, second by R.Evens,the event was approved. All Ayes. 2. Matt Hicks Concert—Randy Parker was in attendance and requested free usage of the bandshell for a"free to the public" Tribute to Elvis Concert by up and coming country singer, Matt Hicks. At the board's request, Director R.Weinschenk reviewed the rental fees for the bandshell ($25) and shelter#1 ($20). On a motion from R.Evens, second by K.Thomas, the board approved the request requiring a$25 rental fee for the bandshell. R.Parker would not need to pay for shelter#1. All Ayes. 3. "Get out the Vote"—Darryl Runnells was present to request to set up a Voter Registration table at the softball field at Robe-Ann Park. This would be a non- partisan registration to just remind people to register for the upcoming elections. On a motion from R.Evens, second by K.Thomas, the request was approved. All Ayes. Friends Of The Park, Special Projects, and Old Business 1. FOTP Flagpole Committee—R.Evens reviewed the project with the board ...% informing them that the first pole was snapped off in the big windstorm that blew through Greencastle. A more expensive and larger pole has been erected in its place. 2. Director's Report- Director R.Weinschenk reviewed his monthly director's report included in the packet,which highlighted: a. National Night Out! —National Night Out Program was held in Robe-Ann Park on Tuesday,August 5 from 6:00-9:00 p.m. a"Tobacco Free" event, which attracted approximately 1,000 people. It was a"Tobacco Free"event. b. Land& Water Conservation Fund Grant project for Big Walnut Community Park c. Softball Field Scoreboard Project d. Celebrate Kids Fishing Day at Jaycee Park and other upcoming recreation programs New Business 1. People Pathways—FOTP People Pathways Coordinator Joy Marley was in attendance and along with Director R.Weinschenk gave an update in regards to the progress of the People Pathways Projects. 2. Extended Pool Season—R.Weinschenk discussed with the board their request to extend the swimming season through Labor Day this year. He has secured Lifeguard management and staff through Monday, September 1 and could offer extended hours, which would include: a. Adult Lap Swim—Monday through Friday 11:00— 1:00 p.m. b. Open Swim—Fridays 4:00-8:00 p.m. c. Regular Hours - Saturday, Sunday and Labor Day Open Swim12:00-5:00 p.m., Family Swim 5:00-6:30 p.m., Open Swim 6:30 -8:00 p.m. d. Soggy Doggy Day—This special program for area dogs has been scheduled for Tuesday, September 2. 3. AED for Aquatics Center—R.Evens informed the board that he is working on a grant application through the Putnam County Community Foundation for an AED for the Greencastle Aquatics Center. He has been in contact with Stephanie Hoffa, Aquatics Manager. The board thought that was a great idea. Adjournment On a motion from J.Hennette, second by R.Evens, the park board meeting was adjourned at 8:46 p.m. All Ayes. Minutes respectfully submitted by: Roderick M. Weinschenk, Director Greencastle Parks &Recreation Department Minutes approved by: Tim Trigg, President Kara Thomas, Vice President Russell Evans, Secretary Dr. John Hennette August 11, 2008 Dear Greencastle Park Board, I would like to obtain, on the behalf of Greencastle Cub Scout Pack 99 and Greencastle Boy Scout Troop 99, your permission for our pack and troop to have a local scout camporee at Robe Ann Park. The camporee will consist of a possibility of 60 cub scouts ages 7 to 11 and their required adult guardian and 12 boy scouts and their required adult troop leaders. The campers will be covered by an insurance policy,which can be produced if needed, through the Wabash Valley District of the Boy Scouts of America. The date of the campout has been set for the evening of September 13, 2008,through the morning of September 14, 2008. The date will allow the scouts to enjoy the scheduled car show at the park and the Johnny Cash/Marilyn Monroe concert that will be held later that evening. Charcoal grills will be used for any cooking and I will assure you that the scouts will leave the grounds cleaner than when they arrived. Due to the availability of restroom facilities, soft ground, and familiar in-town location, ,.� Robe Ann Park will be a perfect location for what will be many scouts' and their guardians' first campout experience. If you have any questions you may direct them to me, Cub Master Phillip Asbell, or Scoutmaster Rod Weinschenk. Thank you for your consideration. Yours in scouting, Jason Fajt 813 Sherwood Drive Greencastle, IN 46135 653-5848 August 27, 2008 Rod Weinschenk 405 S. Bloomington St. Greencastle, IN 46135 Dear Rod, I appreciate the opportunity I have been given to work for Greencastle Parks and Recreation. I have enjoyed building relationships with members of the community and helping to provide great recreation experiences. At this time I have chosen to pursue other career interests, please accept my resignation effective Friday, September 12, 2008. I wish the Parks and Recreation Department well in its efforts to continue meeting the needs of current and future residents of Greencastle. Thank you, /1? R07-17/(--,_ ,.� Amanda R. Roche cc: Board of Park Commissioners Tim Trigg John Henette Kara Thomas Russ Evans i • •