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Home My Public Portal AboutSeptember 30 2008 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Meeting Wednesday, September 30, 2008 Present: President Tim Trigg, Vice President Kara Thomas, Secretary Russ Evans, Dr. John Hennette, Greencastle Community Schools Ex-Officio Member Barbara Bryan,and Putnam County Library Ex-Officio Member Wes Wilson Absent: City Council Liaison John Lanie Also Present: Lisa Eaton, Putnam County Humane Society representative Kim Nichols, Banner Graphic Reporter Adam Coates, Assistant Director Amanda Thorn, Park Maintenance Supervisor David Bault, and Parks& Recreation Director Rod Weinschenk Call to Order The evening's meeting was called to order at 7:30 p.m. by President T.Trigg and held in the City Council meeting room of Greencastle City Hall. Minutes July 2, 2008 -Director R.Weinschenk presented corrected minutes from the regular meeting held on Wednesday, July 2, 2008. On a motion from J.Hennette, second by K.Thomas the minutes were approved. All Ayes. August 6,2008 —Director R.Weinschenk presented minutes from the regular meeting held on Wednesday, August 6, 2008. As the result of"cut& paste" errors, two mistakes were found that R.Weinschenk will correct and bring back to the next meeting. Finances Claims—A motion to approve the claims as presented by Director R.Weinschenk was made by J.Hennette, second by K.Thomas. All Ayes. Special Park Request 1. Saturday, September 13, 2008 Cub Scout Pack 99 Campout at Robe-Ann Park—Director R.Weinschenk, on behalf of Pack 99 Cub Scouts discussed a written proposal from Jason Fajt from Cub Scouts Pack 99 to hold a mini- camporee in Robe-Ann Park similar to that held in 2007. This would be an introctory campout for the pack, since it targets their new Cub Scouts who may never have camped before. On a motion from R.Evans, second by J.Hennette the request was approved. All Ayes. 2. Campout Fee Donation — Scott and Lisa Eaton donated $30.00 to help cover any expenses incurred by the parks& recreation department during the campout. She stated that both organizations do wonderful things and she and Scott appreciated both of their efforts. 3. Saturday, September 27, 2008 Humane Society Fundraiser at Robe-Ann Park—Kim Nichols and Lisa Eaton presented a proposal to hold a fundraiser in Robe-Ann Park, which would include a Benefit Motorcycle Run and Car Show, D.J. and Band,jump houses, and 50/50 raffle. The shelters have already been .-� reserved for the event pending board approval. On a motion from R.Evans, second by K.Thomas the request was approved. All Ayes. Friends Of The Park, Special Projects, and Old Business 1. FOTP Flagpole Committee—R.Evans reviewed the project with the board informing them that the first pole was snapped off in the big windstorm that blew through Greencastle. A more expensive and larger pole has been erected in its place. 2. Phase III: Albin Pond Trail & SRTS Project—R.Weinschenk gave a short review of the land acquisition process. 3. LWCF Grant Project: Big Walnut Community Park—R.Weinschenk updated the board on accomplishments with the project. 4. Robe-Ann Park—R.Weinschenk gave a short update in regards to the sign project purchased with a grant from Rotary Club. Personnel—Assistant Director Amanda (Thorn)Roche presented a written letter of resignation to the board. They thanked her for her service and wished her"good luck" in the future. New Business 1. A.E.D. Grant—Project Chair R.Evans reported that the Phase II step has been submitted to the Putnam County Community Foundation. We are looking at an AED made by Zoll Inc., which is the same as the ones used by Operation Life, Greencastle Police and Fire Departments. The cost is approximately $1,600.00. 2. Dog Park—the board requested that in the department's master plan that we consider creating a dog park in one of the parks. Director's Report Director R.Weinschenk reviewed his monthly director's report. Adjournment On a motion from J.Hennette, second by R.Evans, the park board meeting was adjourned at 8:00 p.m. All Ayes. Minutes respectfully submitted by: Roderick M. Weinschenk, Director Greencastle Parks& Recreation Department Minutes approved by: Tim Trigg, President Kara Thomas, Vice President Russell Evans, Secretary Dr. John Hennette GREENCASTLE PARKS& RECREATION DEPARTMENT September 3, 2008 ACCOUNTS PAYABLE VOUCHER DOCKET VENDOR DESCRIPTION AMOUNT ADT Security Services Aquatics - Alarm services & repairs 81.83 American Red Cross-Wabash Valley CPR/AED Certification 5.00 Anchor Industries, Inc. Replaced fabric of Funbrella at pool 1,519.46 B &R Fire Protection Repair to hood fire service at pool 105.00 Baker's Septic Service Porta-let-Service-Jaycee Park 71.00 Black Lumber Company Lumber for park repairs 24.03 Brenntag Mid South, Inc. Aquatics -Muriatic acid for pH 167.94 Butler's LP and Fertilizer, Inc. Landscaping fabric 410.00 Cash Concrete Pea gravel and concrete for playground 972.00 Cintas First Aid& Safety Expenses: 15.00 0 Facility Maintenance =$15.00 Co-Alliance-Midland Coop Gasoline &Diesel Fuel 1,399.74 Cox Electrical Service Replace fuse for exhaust hood at pool 90.00 Fastenal Park maintenance supplies 112.63 Gold Medal Products Aquatics - Concession Supplies 392.96 Greencastle Automotive Supply GMC fuse 6.45 Greencastle Rotary Club Membership dues and fees 129.00 Hanson Aggregate Rip rap to repair People Pathways Phase V 91.38 Headley Hardware Facility Maintenance 108.19 Hendershot's Service Center Brakes repaired on GMC 1996 28.19 Horizon Business Center Cash register tape 17.02 Humphrey's Outdoor Power Expenses: 677.88 Cl Repair parts =$656.88 0 Oil = $ 19.00 Imogene Scobee Shelter reservation refund 30.00 Industrial Chemical Labs & Services Citrus graffiti remover 143.82 Jessica Johnson Reimburse for programming supplies 9.58 Leather's and Associates, Inc. Emerald Palace Tire swing repair parts 262.58 Most Dependable Fountains Drinking fountain repair parts 200.00 National City Visa Expenses: 242.68 El Anchor Industries-umbrella parts$141.68 National Award-Rotary emblem$101.00 Neal Tire and Auto Service Flat tire repair 25.95 Orkin Pest Control Scheduled services 72.00 Otto's Parking Services BWSP parking lot painted 692.00 Pepsi-Americas Aquatics- Concession supplies 1,044.03 Phillips Upholstery Repair funbrella 90.00 Playpower LT-Farmington, Inc. Replacement bolts for playground 109.04 Refuse Handling Services Trash pickup 85.93 S &G Excavating, Inc. Sand from quarry on July 4th 152.63 Spear Corporation Chemical Supplies 637.72 State Chemical Cleaning supplies 440.00 Wabash Foodservices Expenses: 1,672.90 Wal-Mart Credit Card Expenses: 638.80 Ll Office supplies =$ 61.79 El First Aid supplies =$ 70.76 El Concession supplies =$ 71.65 Ef Recreation supplies =$171.47 ® Facility Maintenance =$199.13 Wright Implement Mower blades 9.75 TOTAL GENERAL EXPENSES $12,984.11 PARK NON-REVERTING SOFTBALL FUND Baker's Septic Services Inc. BWSP—portalet services 71.00 Brad Nobles Men's softball umpire fees— 1 l games 198.00 Clint Witt Refund softball registration overpayment 100.00 Darcy Hendershot Softball scorekeeper fees—7 games 42.00 Flying W Awards Men's Softball awards 337.90 Gold Medal Products Concession supplies 413.06 Headley Hardware Facility Maintenance 34.14 Janie Briones Softball umpire fees— 15 games 270.00 Jim Sprinkle Softball umpire fees—4 games 72.00 John Russell Softball umpire fees—2 games 36.00 Pat Ness Softball umpire fees—22 games 396.00 Stephanie Russell Softball scorekeeper fees— 14 games 84.00 Tracy Huff Softball scorekeeper fees—23 games 138.00 Walmart Credit Card Softball supplies 64.00 TOTAL PK. N.R. SOFTBALL EXPENSES $2,255.70 E.D.I.T.FUND -PHASE III: ALBIN POND TRAIL PROJECT Royal Title Searches Phase III Title Searches 300.00 TOTAL PHASE III: ALBIN POND TRAIL PROJECT $300.00 L.W.C.F. PROJECT: BIG WALNUT COMMUNITY PARK Wabash Valley Asphalt Company, LLC Asphalting payment 10,638.93 TOTAL PHASE III: ALBIN POND TRAIL PROJECT $10,638.93 GRAND TOTAL EXPENSE FOR THE MONTH $26,178.74 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 2 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$26,178.74 dated this 3rd day of September, 2008. SIGNATURES OF GOVERNING BOARD Tim Trigg, President Kara Thomas, Vice President Dr. John Hennette Russell Evans, Secretary