HomeMy Public PortalAboutNovember 5 2008 Regular Session Greencastle Board of Park Commissioners
Minutes of the Regular Meeting
Wednesday, November 5, 2008
Present: President Tim Trigg,Vice President Kara Thomas, Secretary Russ Evans, and
Putnam County Library Ex-Officio Member Wes Wilson
Absent: Dr. John Hennette, Greencastle Community Schools Ex-Officio Member
Kelly Lewis, City Council Liaison John Lathe
Also Present: Michael Smiley,Kyla Scheuermann, City Planner Shannon Norman,Friends
of the Park Association of Putnam County representative Jan Firebaugh,
DePauw University WGRE reporter Anna Whitelaw, Park Maintenance
Supervisor David Bault,and Parks&Recreation Director Rod Weinschenk
Call to Order
The evening's meeting was called to order at 7:31 p.m. by President T.Trigg and held in the
City Council meeting room of Greencastle City Hall.
Public Input—None
Robe-Ann Park Drainage Presentation
Michael Smiley&Kyla Scheuermann presented to the board a power-point presentation that
Mr. Smiley's completed as part of his summer internship. It addressed alternative storm
water management solutions for Robe-Ann Park. His presentation captured storm water
retention problems from the storms we received on July 3rd with .66 inches of rain and again
on July 8rn with the 3-day, 1.87 inches of rainfall. They pointed out three problem areas in
Robe-Ann Park: 1) Softball field, 2) circle turnaround next to restroom facilities, and the 3)
triangle drive next to the skatepark.
During their presentation,they presented innovative ways to capture the storm water and to
use plant materials to aide the water into soaking into the ground prior to reaching the park's
water ways and storm water sewers. The board members asked many questions.
Following the presentation,the board thanked both for their time and energy in creating the
presentation.
Minutes
Director R.Weinschenk presented minutes from the regular meeting held on Wednesday,
October 1, 2008 which were approved on a motion from K.Thomas, second by R.Evans. All
Ayes.
Finances -Claims
Transfers—On a motion from R.Evans, second by K.Thomas,the board approved the list of
transfers presented by Director R.Weinschenk. All Ayes.
Claims
(1) Regular-On a motion from K.Thomas, second by R.Evans,the board approved the
claims as presented. All Ayes.
(2) Obsidian Screen Graphics—At the request of board president T.Trigg and due to a
conflict of interest,the Obsidian Screen Graphics claim was submitted separately. On a
motion from R.Evans, second by K.Thomas,the claim was approved. All Ayes,with an
abstention from president T.Trigg.
Friends Of The Park,Special Projects,and Old Business
1. Shelter#1 Replacement Project—J.Firebaugh, Shelter Project Chair for the Friends of
the Park Association of Putnam County, gave an update on the construction of a new park
shelter in Robe-Ann Park. The old shelter has been demolished and hauled off, with site
preparation completed. Although scheduled,construction of the new shelter has not
started due waiting for completion of another Area 30 project.
2. Phase III: Albin Pond Trail& SRTS Project—R.Weinschenk gave a short review of
the land acquisition and time schedule for the Albin Pond Trail project.
3. LWCF Grant Project: Big Walnut Community Park—R.Weinschenk reported that
he will be seeking quotes on the Disc Golf equipment.
Personnel
Assistant Director's Position—Director R.Weinschenk presented the job description for the
board's review and has submitted it to City Attourney Laurie Hardwick for review. Once
approved,he will send out job announcements to the Banner Graphic and the Indianapolis
Star to seek qualified candidates for the job.
New Business
Park Maintenance Steward David Bault reported that we have swapped out utility trucks and
picked up a used pickup complete with side tool boxes from the building inspection
department, which inherited it from the water department. This truck will replace the navy
blue 1986 GMC pickup purchased from the State Correctional Facility in 2002.
Director's Report
Director R.Weinschenk reviewed his monthly director's report. He reminded all members
that the December meeting will begin with judging of three holiday contests: 1) Santa Claus
Woodcarving Contest,2) Gingerbread House Decorating Contest,and new one this year 3)
Santa Claus Lego Building Block Contest. Judging will take place 'V2-hour prior to the start
of the meeting.
Adjournment
On a motion from K.Thomas, second by R.Evans,the park board meeting was adjourned at
8:27 p.m. All Ayes.
Minutes respectfully submitted by:
Roderick M. Weinschenk, Director
Greencastle Parks &Recreation Department
Minutes approved by:
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Tim Trigg, President / K Thomas, Vice President
Russell Evans, Secretary Dr. ohn enne4‘44*--