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Home My Public Portal AboutDecember 3 2008 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Meeting Wednesday, December 3, 2008 Present: President Tim Trigg,Vice President Kara Thomas, Secretary Russ Evans, Dr. John Hennette, Putnam County Library Ex-Officio Member Wes Wilson, and Greencastle Community Schools Ex-Officio Member Kelly Lewis Absent: City Council Liaison John Lank Also Present: Park Maintenance Supervisor David Bault, and Parks&Recreation Director Rod Weinschenk Call to Order The evening's meeting was called to order at 7:31 p.m. by President T.Trigg and held in the City Council meeting room of Greencastle City Hall. Holiday Contests Judging of the annual Gingerbread House-Making, Santa Woodcarving, and new Lego Santa Building Contest was held from 7:00 -7:30 p.m. Winners of the contests were announced with prize plaques awarded. Award recipients included: Gingerbread House Contest First Place: Seth and"Mom"Lawrenz Second Place: Catherine, Leo and Angie Weeks Lego "Santa"Contest First Place: Cade Bailey Public Input—None Minutes Director R.Weinschenk presented minutes from the regular meeting held on Wednesday, November 5, 2008 which were approved on a motion from K.Thomas, second by R.Evans. All Ayes. Finances - Claims On a motion from K.Thomas, second by R.Evans, the board approved the claims as presented. Board president T.Trigg abstained due to an Obsidian Screen Graphics claim included on the docket. All Ayes, with an abstention from president T.Trigg. Friends Of The Park, Special Projects, and Old Business 1. Shelter#1 Replacement Project—J.Firebaugh, Shelter Project Chair for the Friends of the Park Association of Putnam County, gave an update on the construction of a new park shelter in Robe-Ann Park. Construction of the new shelter has started with the site prepared and the shelter legs erected. Construction will be on hold until the Area 30 students return from their holiday break. 2. Phase III: Albin Pond Trail& SRTS Project—R.Weinschenk gave a short review of the land acquisition and recent happenings with the Albin Pond Trail project. �-. 3. LWCF Grant Project: Big Walnut Community Park a. Approval of Change Order A-2 for a decrease in asphalt quantities for the BWSP drives, parking and trails. After discussion, the change order was approved and Director R.Weinschenk authorized to sign the documents on a motion from J.Hennette, second by R.Evens. All Ayes. b. Disc Golf- R.Weinschenk reported that he will be ordering the Disc Golf equipment to be delivered in January and billed in February as an encumbrance from 2008 funds. Personnel Hiring Committee—Director R.Weinschenk reported that the application process has started and job applications have been received from candidates to fill the job of assistant director. He requested two board members to serve on a hiring committee to help in the selection process. R.Evens and K.Thomas volunteered. Director's Report Director R.Weinschenk reviewed his monthly director's report. Adjournment On a motion from K.Thomas, second by R.Evans, the park board meeting was adjourned at 8:43 p.m. All Ayes. Minutes respectfully submitted by: Roderick M. Weinschenk, Director Greencastle Parks&Recreation Department Minutes approved by: Tim Trigg, Pre dent- Kara Thomas, Vice President f r Russ 11 vans, Seer t Dr. John Hennette GREENCASTLE PARKS& RECREATION DEPARTMENT December 3, 2008 ACCOUNTS PAYABLE VOUCHER DOCKET VENDOR DESCRIPTION AMOUNT ADT Security Services Aquatics-Alarm services&repairs 81.83 Black Lumber Company 4' x8' plywood for bed of pickup 31.49 Cintas First Aid& Safety Expenses: 12.75 Co-Alliance—Midland Coop Gasoline& Diesel Fuel 1,411.07 Greencastle Rotary Club Club membership dues&fees 120.00 HBG Insurance Premiums on Bonding Director 29.75 Headley Hardware Facility Maintenance supplies 226.71 Horizon Business Center Tote files,poster board, pens, etc. 194.94 Humphrey's Outdoor Power Mower repair parts 2,978.18 ❑ Gas&Oil = 21.98 ❑ Repair parts =2,956.20 Indiana Parks &Recreation Association Annual Agency Membership renewal 300.00 Wal-Mart Credit Card Expenses: 59.11 0 Recreation supplies =$ 15.11 0 Facility Maintenance =$ 44.00 TOTAL GENERAL EXPENSES $5,445.83 PARK NON-REVERTING SOFTBALL FUND Pepsi-Americas Softball concession stand supplies 162.90 Walmart Credit Card Softball concession supplies 71.19 ,� TOTAL PK.N.R. SOFTBALL EXPENSES $234.09 PARK NON-REVERTING BASKETBALL FUND National City Visa Pizza Hut—youth basketball meeting 23.99 Obsidian Screen Graphics Balance on uniform t-shirts 1,394.50 Pamela Pierce Refund grandchildren's basketball fees 80.00 Stephanie West Refund child's basketball fees 30.00 TOTAL PK.N.R.BASKETBALL EXPENSES $1,474.50 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 2 page(s)and,except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$7,208.41 dated this 3rd day of December,2008. SIGNATURES OF GOVERNING BOARD C lC ��7 l t0771 Tim Trigg,President K Thomas,Vice President Dr. Jo Hennette Russell Evans, Secretary 4r) + a GREENCASTLE PARKS & RECREATION DEPARTMENT December 30, 2008 ACCOUNTS PAYABLE VOUCHER DOCKET VENDOR DESCRIPTION AMOUNT Exit 51 Trailer Sales, Inc. 82"x 16' Patriot Utility Trailer 2,079.00 Humphrey's Outdoor Power 2 Stihl weedeaters 528.92 National City Bank Visa 25 -4'x 6' rubber stall mats(tees) 749.50 TOTAL GENERAL EXPENSES $3,357.42 2008 ENCUMBRANCES Disc Golf Association(DGA) 9 baskets and needed parts $4,425.82 TOTAL ENCUMBRANCES FOR 2008 $4,425.82 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s)that were presented to the Greencastle City Council at their special meeting held on Tuesday, December 30, 2008; and,except for claims not allowed as shown on this docket, such claims are hereby allowed/approved in the total amount of$7,783.24 dated this 7th day of January,2009. SIGNATURES OF GOVERNING BOARD Tim T ' g, r sident Kara Thomas, Vice Presi ent Dr. J hn ennette Russell Evans, Secretary 6110 ‘1114 141110 r , GREENCASTLE PARKS & RECREATION DEPARTMENT December 30, 2008 ACCOUNTS PAYABLE VOUCHER DOCKET VENDOR DESCRIPTION AMOUNT Exit 51 Trailer Sales, Inc. 82"x 16' Patriot Utility Trailer 2,079.00 Humphrey's Outdoor Power 2 Stihl weedeaters 528.92 National City Bank Visa 25 -4'x 6' rubber std11 mats(tees) 749.50 TOTAL GENERAL EXPENSES $3,357.42 2008 ENCUMBRANCES Disc Golf Association(DGA) 9 baskets and needed parts $4,425.82 TOTAL ENCUMBRANCES FOR 2008 $4,425.82 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s)that were presented to the Greencastle City Council at their special meeting held on Tuesday, December 30, 2008; and, except for claims not allowed as shown on this docket, such claims are hereby allowed/approved in the total amount of$7,783.24 dated this 7th day of January, 2009. SIGNATURES OF GOVERNING BOARD 1,1A . .A11)77 Tim Trig ''resident ` Kara omas, Vice Preside Dr. John ennette Russell Evans, Secretary