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Home My Public Portal AboutCouncil Minutes 2004 05/13MINUTES McCall City Council Regular Meeting Thursday, May 13, 2004 Table of Contents Call to Order and Roll Call Pledge of Allegiance Public Comment Consent Agenda • Minutes of April 8, 2004, April 22, 2004, and May 4, 2004 • Payment Approval List for Warrant Registers for input dates between April 16, 2004 and May 8, 2004 • AB 04-64 Transportation Advisory Committee Member re -appointment • AB 04-66 Alcohol Beverage Catering Permits • AB 04-67 Alcohol Beverage License Application — Beer and Wine • AB 04-68 Contract amendment between the City and Delta Dental removing COBRA administration charges • AB 04-70 Local Highway Technical Assistance Council Grant Application for East-West Loop Matching Funds • AB 04-71 Gifts for the Library Business • AB 04-69 Karl Augustine, Sage Community Resources, will present a report of the final closeout of the two ICDBG projects • AB 04-72 AIC Voting Credentials Reports • Consolidated Monthly Report May 10, 2004 • Police Department Summary April 1 — 30, 2004 Executive Session Litigation Adjournment Printed 5/26/2004 Page 1 of 6 May 13, 2004 City Council Minutes CALL TO ORDER AND ROLL CALL Mayor Eimers called the regular meeting of the McCall City Council to order at 7:02 p.m. Mayor Eimers, Council Member Bertram, Council Member Greer, Council Member Muller, and Council Member Robertson answered roll call. A quorum was present. City staff members present were City Manager/City Clerk Robert Strope, Community Development Director Lindley Kirkpatrick, Public Works Director Bill Keating, Police Chief Ralph Appa, Grant Coordinator Carol Coyle, and Assistant to the City Manager Tina Clark. Mayor Eimers led the Council in the Pledge of Allegiance. PUBLIC COMMENT Mayor Eimers called for public comment. Ralph Colton, 494 Cammy Drive, said a Rio Vista information meeting was held on April 29, 2004 to discuss the Septic Tank Effluent Pump (STEP) System to serve areas of Rio Vista not currently served by City sewer service. The residents from Rio Vista Subdivision in attendance at that meeting showed unanimous support for the project. Mr. Colton continued that it would be ridiculous to pave streets before putting in the sewer system, but that if paving is still considered the number one priority, he suggested paving the roads that have been dirt the longest. Mr. Colton encouraged the residents of Rio Vista to continue asking Holladay Engineers to come up with costs to implement the Rio Vista STEP System. Richard Coonts, 706 Saddlehorn, Transit Coordinator for McCall Transit, introduced Chairman of the Board of Directors of Treasure Valley Transit Judy Watkins, Executive Director Terri Lindenburg, and Assistant Director Debbie Maxwell. He thanked the drivers for providing the Citizens of McCall with professional service and friendly smiles, and also thanked Super 8, Best Western Motel, and McCall Memorial Hospital for providing shelter and a hot cup of coffee for the drivers. Mr. Coonts presented a report to Council for the month of March, representing 30 riders a day, 52% of the passengers are boarding in the residential areas, with 27% coming from the Rio Vista area, 28% from the downtown area, 13% into the Ridley's/Post Office area, and the youth represent 30% of the present ridership. Mr. Coonts said he is hoping to one day have bus stop signs, until then they will pick up anyone, and anywhere they wait. Dean Martens, 312 CeCe Way, said the McCall Transit System is doing a great job, they run like clock work. He also said he agrees with Ralph Colton, that the sewer and water system is more important than paving the streets. Mr. Martens asked that the Tree Ordinance be strengthened to ensure stricter penalties when people cut down Printed 5/26/2004 Page 2 of 6 May 13, 2004 City Council Minutes trees in McCall's parks and golf courses, and recommended that the settlements not linger on. Council Member Bertram asked about the settlement of the Brown Park trees and wanted to make sure the direction the City is going is not the direction that was presented in the paper. She said she wants to see the trees replaced and thought that was the direction the City was taking. Mr. Strope responded that he directed the Parks Director to replace trees in Brown Park and if the City is unable to reach a settlement they will pursue civil action. Council Member Muller said he would like to see those who illegally cut trees pay a stiff penalty to ensure that it doesn't happen again, rather than just replacing trees with more trees. Hearing no further comments, Mayor Eimers closed the public comment at 7:28 p.m. CONSENT AGENDA Minutes of April 8, 2004, April 22, 2004, and May 4, 2004 Payment Approval list for warrant registers for input dates between April 16, 2004 and May 8, 2004. Payroll report for pay period ending April 23, 2004 AB 04-64 Transportation Advisory Committee Member re -appointment AB 04-66 Alcohol Beverage Catering Permits AB 04-67 Alcohol Beverage License application — Beer and Wine AB 04-68 Contract amendment between the City and Delta Dental removing COBRA administration charges AB 04-70 Local Highway Technical Assistance Council Grant Application for East — West Loop matching funds AB 04-71 Gifts for the Library AB 04-73 Assignment and Assumption of Lease Council Member Robertson asked about the Local Highway Technical Assistance Council Grant. Carol Coyle replied that the LHTAC grant was discussed at previous Council meetings. The application is for part of the required City match for the East — West Loop project. The total projected cost of the project so far is $10,472,000.00. Ms. Coyle reported that there was some Valley County money that was appropriated years ago for the project and the City is required to have a partial match of $37,000.00 for those funds. In addition, the match will include the LHTAC grant the City received in 2004 of $100,000.00 and the committed amount of $25,000.00 from City Council. Ms. Coyle said she is applying for $98,000.00 from LHTAC, making the total match amount $223,000.00 which is required City match for the $10,472,000.00 project. Mayor Eimers moved to approve the Consent Agenda and authorize the Mayor to sign all necessary documents. Council Member Robertson seconded the motion. Printed 5/26/2004 Page 3 of 6 May 13, 2004 City Council Minutes In a roll call vote, Council Member Bertram, Council Member Greer, Council Member Robertson, Council Member Muller, and Mayor Eimers voted aye. The motion carried. BUSINESS AB 04-69 Idaho Community Development Block Grant Closeout Report for the Downtown Improvement Project, and Parking Garage. Karl Augustine, Sage Community Resources, presented a report of the final closeout of the two Idaho Community Development Block Grant projects, and presented Council with two original sets of closeout documents. Mr. Augustine asked Council to authorize the Mayor to sign all necessary documents. Council Member Greer moved to authorize the Mayor to sign any necessary closeout documents. Council Member Bertram seconded the motion. All Council Members voted aye. The motion carried. During the meeting, one break was taken from 7:45 p.m. to 7:53 p.m. AB 04-72 AIC Voting Credentials Robert Strope said that each city is asked to designate a voting representative at the Association of Idaho Cities (AIC) Annual Conference. Mayor Eimers moved to designate Council Member Robertson as the voting representative at the 2004 AIC Conference. Council Member Bertram seconded the motion. All Council Members voted aye. The motion carried. AB 04-74 Rio Vista STEP System Robert Strope said he presented to the City Attorney for review the financing information that would allow a reduced connection fee plus the cost of the equipment to be either paid immediately by the property owner or financed interest free by the City and paid in conjunction with the monthly sewer bill. The owner would still pay for the actual installation of the system to include the labor and pipes, but the City would provide the equipment. All property that is currently developed and within the 300 feet specified by City Code would be required to connect to the new system. Council Member Robertson commented that the connection fee should not be interest free. Printed 5/26/2004 Page 4 of 6 May 13, 2004 City Council Minutes Council Member Muller moved to direct staff to have Holladay Engineers design the Rio Vista STEP System. Advertise the project for bidding and construction this summer with the total project not to exceed $150,000.00. Mayor Eimers seconded the motion. All Council Members voted aye. The motion carried. REPORTS Council Member — Bonnie Bertram said the Pancake house has a disagreement with the storm water storage retention plan, saying that it is not feasible for properties that have adequate property to put mini drain fields on their land. She is working with area neighbors to find a solution to the storm water problem. She said he was willing to use the funds she would have to pay to do drainage toward the match for a regional solution. Mr. Strope said he would have staff get with Kim Allen about options. Council Member Bertram asked that the City think about having an impact study done. Robert Strope asked Council to make a motion to direct staff to review all impact fees and other fees associated with development and report back to Council. Council Member Muller moved to approve the impact fee study as presented. Mayor Eimers seconded the motion. All Council Members voted aye. The motion carried. Council Member — Bill Robertson said he received an email from Rick Just with the Idaho Department of Parks and Recreation, regarding Adams and Valley County public meetings to hear about what the community wants in outdoor recreation. Valley County's meeting will be at the McCall Ranger Station on June 3rd.Council Member Robertson thought this might be a source of future funding and McCall Parks and Recreation Director Brock Heasley should be made aware of it. Mayor — Kirk Eimers said the Association of Idaho Cities (AIC) Annual Conference in June is inviting youth to learn about city government and encourage cities for support. Council Member Greer moved to sponsor and fund one youth from McCall to attend the Association of Idaho Cities (AIC) Annual Conference in June. Council Member Muller seconded the motion. All Council Members voted aye. The motion carried. EXECUTIVE SESSION Printed 5/26/2004 Page 5 of 6 May 13, 2004 City Council Minutes At 8:47 p.m., Council Member Robertson moved to go into executive session per Idaho Code 67-2345(1f) to consider pending litigation. Council Member Muller seconded the motion. Mayor Eimers, Council Member Bertram, Council Member Greer, Council Member Muller, and Council Member Robertson voted aye. The motion carried. At 11:00 p.m., Mayor Eimers moved to come out of executive session. Council Member Muller seconded the motion. Council Member Bertram, Council Member Greer, Council member Muller, Council Member Robertson, and Mayor Eimers voted aye. The motion carried. The discussion concerned pending litigation. Mayor Eimers moved to authorize the City Manager to sign the engagement letter between the City of McCall and Kim Trout as special counsel to the City of McCall. Council Member Muller seconded the motion. In a roll call vote, Council Member Bertram, Council Member Greer, Council Member Robertson, Council Member Muller, and Mayor Eimers voted aye. The motion carried. ADJOURNMENT Without further business, Mayor Eimers moved to adjourn. Council Member Muller seconded the motion. All Council Members voted aye. The motion carried. The Council adjourned at 11:05 p.m. Kirk L. Eimers, Mayor ATTEST: Tina A. Clark, Deputy City Clerk Printed 5/26/2004 Page 6 of 6 May 13, 2004 City Council Minutes