The URL can be used to link to this page

Home My Public Portal AboutJanuary 7 2009 Regular Session As 111) 1 r Greencastle Board of Park Commissioners Minutes of the Regular Meeting Wednesday, January 7, 2009 Present: President Tim Trigg, Vice President Kara Thomas,Dr. John Hennette, Putnam County Library Ex-Officio Member Wes Wilson,and Greencastle Community Schools Ex-Officio Member Kelly Lewis Absent: Secretary Russ Evans and City Council Liaison John Lanie Also Present: Friends of the Park—Shelter#2 Project Chair Jan Firebaugh, Park Maintenance Supervisor David Bault, Assistant Director Cathy Stiles, and Parks&Recreation Director Rod Weinschenk Call to Order The evening's meeting was called to order at 7:45 p.m. by President T.Trigg and held in the City Council meeting room of Greencastle City Hall. Public Input—None Minutes Director R.Weinschenk presented minutes from the regular meeting held on Wednesday, December 3, 2008 which were approved on a motion from K.Thomas, second by J.Hennette. All Ayes. Finances-Claims 1. Special Council Meeting—R.Weinschenk presented a claim docket that was given to the City Council at their special year-end meeting held on Tuesday, December 30, 2008. The items on this claim docket had been approved for encumbrances by the board at the regular meeting in December; however after discussion,the City Clerk/Treasurer wanted to pay for them out of the 2008 budget—not as an encumbrance. This docket included: a. Purchases -A new trailer,two weedeaters, and rubber stall mats to be used for the tees for the future disc golf course. b. Encumbrance—9 disc golf course holes and supplies. Approval—R.Weinschenk stated it was just a formality that the board needs to approve all claims against the department. On a motion from J.Hennette, second by K.Thomas,the claims were approved. All Ayes. 2. January Claims—R.Weinschenk presented a list of claims against the department. School board liaison K.Lewis made an inquiry into the $1,500.00 claim for school gym usage,which R.Weinschenk stated was payed to the school to help cover costs of their custodial overtime during the Saturday morning rentals. The claims were approved as presented on a motion from K.Thomas, second by J.Hennette. All Ayes. Personnel Director R.Weinschenk introduced Catherine"Cathy" Stiles who, following the interview process as established by the board,placed above the other candidates for the assistant director's position advertised by the department. He requested that the board accept his recommendation and hire her for the position. On a motion from John Hennette, second 1/7/09 Minutes—page two by K Thomas,the recommendation to hire C.Stiles for the assistant director was accepted. All Ayes. o'o e t J.Fnd Olgh,Shelter Project Chair for the Friends Friends Of'The Par S eciaProject iT ro'ec#s and Old Business of a 1. of the Park Replacement ion of , County, gave an update on the construction new the Association Putnamthe concrete floor will be in Robe-Ann Park. Construction was on hold,while the Area 3 0 park sheltera spring thaw,students were on holiday break. Following P poured. The trusses for the shelter have arrived and construction will reconvene as soon as the weather breaks. • e the board that Jaycee Policies—To the benefit of the new board dmembers,R.Weinsche nk 2. Park Opening and closing policies. He reminded parkrev opening to foot traffic. At Robe- Ann the April 1st,but the park is still open Park gates are gateslosed until are closed, located on Wood and Tennessee Streets� covered with ice and/or the main Bnn Park,the closed when the roads Bloomington Street entrance gate snow. They remain closed until the roads are clear of ice and snowave a short review Phase III: Albin Pond Trail& SRTS Projectwith�We�]binhenk P d Trail project. At 3. acquisition and recent happenings of the land acq explained the route to be constructed for the two Albin his request,R.Weinschenk ..� Pond projects. Walnut Community Park goals for the 9- hole4. LWCF Grantc golf goalsd: Big9. We will a. Disc golf —we received UPS e-mail notification� Friday,1 January disc golf course could arrive as earlylass. use volunteers from DePauw University to out Publ assemble ic Notice of the Water b. I.D.E.M.—Director R.Wesnsc P aliQ Certification for the Phase III,Parts 1 &2: Albin and anquest od rSa public projects. ty projects. There is a deadline of January 21,200 any hearing in regards to the project. Director's Report Director R.We1nschenk reviewed portions of January's Director's Report, which included: request Saturday,January 17,in regards to a tree grantq 1• Tree Board Grant Meeting—2. 1NDGT Meeting-December's meeting with INDOT 3. Greencastle Youth Basketball Program 11 from 1:00 to 5:00 p.m. in 4. Pinewood Derby Workshop - Scheduled for January partnership with the Greencastle Cub Scouts Pack 99 5. "Brick-Mania"Program(s) a. Used Legos—He made a request for unused Lego ater in January anBuuilnng- B locks b. Workshops- Sessions to be held l judged at March's park board meeting. d mibruary c. "Brick-Mania" Contest To� New Businesson 1. Recreation Programs - Assistant Director C.Stiles reportedl upcoming recreation programs and passed out a"draft"flier of upcoming preschool 0/11 1/7/09 Minutes—page three 2. Bob Bottoms Neighborhood Center- Tim Trigg suggested utilizing the Bob Bottoms Neighborhood Center, formerly the"Family Youth& Community Development Center", located across from Ridpath Elementary School if programming space is needed. 3. Annual Easter Egg Hunts a. Friday night,April 3rd—"Eggfest"for teens b. Saturday morning,April 4th—Annual GPRD Easter Egg Hunt Park Board Retreat 1. 2008 Goals -In a conversation led by Director R.Weinschenk the Board of Park Commissioners reviewed and discussed a list of last year's accomplishments. The list will be presented to the City Council at their annual retreat. 2. 2009 Goals—To have a chance to review the accomplishments of 2008 and to prepare a list of goals for the upcoming year,the board decided to hold a special meeting at a time and date to be set. Next Meeting 1. Board Restructuring-Director R.Weinschenk reminded the board that the annual restructuring of the board has traditionally taken place during the February meeting. 2. Next Meeting—The February board meeting will be held on Wednesday,February 4. Adjournment On a motion from J.Hennette, second by K.Thomas,the park board meeting was adjourned at 8:50p.m. All Ayes. Minutes respectfully submitted by: Roderick M. W inschenk, Director Greencastle Parks&Recreation Department Minutes approved by: / / a�4 4ifmdd Tim Trigg,l'resident Kra Thomas, Vice President C:4 Russell Evans, Secretary Dr.John ennette I