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Home My Public Portal AboutFebruary 4 2009 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Meeting Wednesday, February 4th, 2009 Present: President Tim Trigg, Vice President Kara Thomas, Secretary Russ Evans, Dr. John Hennette, Putnam County Library Ex-Officio Member Wes Wilson, and Greencastle Community Schools Ex-Officio Member Kelly Lewis Absent: None Also Present: Friends of the Park—Shelter#2 Project Chair Jan Firebaugh, Park Maintenance Supervisor David Bault,Assistant Director Cathy Stiles, City Attorney Laurie Robertson Hardwick, Banner Graphic reporter Jared Jernigan, Operation Life representatives Zach Bowers and Matthew Carter,and Parks& Recreation Director Rod Weinschenk Call to Order The evening's meeting was called to order at 7:33 p.m. by President T.Trigg and held in the City Council meeting room of Greencastle City Hall. Public Input—Commissioner R.Evans presented the Greencastle Parks& Recreation Department with an AED purchased from Operation Life. This AED will be used at the Greencastle Aquatics Center and Z.Bowers and M.Carter gave a quick demonstration of how it is used. The intentions of this unit is to be used at the aquatics center during the summer months,but be moved to the softball field and parks &recreation department in the off-season. Minutes 1. January 7th Regular Meeting- Director R.Weinschenk presented minutes from the regular meeting held on Wednesday, January 7th,2009 which were approved on a motion from K.Thomas, second by J.Hennette. All Ayes. 2. January 15th Park Board Retreat-Director R.Weinschenk presented minutes from the special park board retreat held on Thursday,January 15th,2009 which were approved on a motion from K.Thomas, second by J.Hennette. All Ayes. Finances—Director R.Weinschenk presented a list of claims against the department for the board's approval. The claims were approved on a motion from R.Evans, second by J.Hennette. All Ayes. ALCOA/IDNR Tree Partnership Grant 1. Application -Director R.Weinschenk presented an application for the ALCOA /IDNR Tree Partnership Grant, which could be used to remove dying Ash trees in Robe-Ann Park and replace them with 16 new trees of varying species. Although it is a 50/50 grant,the city would only have to present approximately $1,000 for a$9,000 benefit, since it would be matched with cash donations, volunteer and in-kind employee and equipment service hours. On a motion from J.Hennette and second by R.Evans,the park board authorized Director R.Weinschenk to submit an application for the ALCOA/IDNR Tree Partnership Grant. The motion passed, "All Ayes". 2. Ridpath Volunteers -Kara Thomas volunteered to have her first grade class from Ridpath Primary School walk to the park to plant one of the trees. R.Weinschenk thanked her for volunteering her class. Spear Corporation Contract To meet the Virginia Graeme Baker"federal pool regulations passed last November, the Greencastle Aquatics Center will need to have the drain covers inspected, re-engineered and fixed. R.Weinschenk stated that due to the age of our facility, there is a good chance our facility is not in compliance and that changes will need to be made. R.Weinschenk presented a contract from Spear Corporation out of Roachdale for$1,500.00 to complete the assessment. On a motion from K.Thomas, second by J.Hennette the motion passed. All Ayes. 2009 Progam Fees 1. Aquatics Fees—R.Weinschenk presented a copy of the fees charged during the 2008 fiscal year for programs. After some discussion,the board decided the only two changes at this time in aquatics fees is 1)raising the base charge for a family season pass from $130.00 to $140.00,keeping the$20.00 for each additional person added to the pass; and 2) Lowered the 10-punch pass from $30.00 to $25.00. 2. Remaining Fees -Director R.Weinschenk described the financial situation between the state, county and city governments. Because of conversations with other parks& recreation departments from other communities and since it is unclear how the upcoming budget issues will affect our department,he asked the board to table discussion of the remaining 2009 program fees until we receive a certified budget from Indiana Department of Local Government Finance. On a motion from R.Evans, second by J.Hennette,the board tabled further discussion regarding 2009 program, fees. All Ayes. Friends Of The Park, Special Projects,and Old Business 1. Shelter#1 Replacement Project—J.Firebaugh, Shelter Project Chair for the Friends of the Park Association of Putnam County, gave an update on the construction of a new park shelter in Robe-Ann Park. The trusses for the shelter roof have arrived and construction will resume when the cold weather breaks. 2. Eggfest,2009! -A webpage has been developed for the Eggfest Fundraiser at www.eggfest.org. A t-shirt design contest is being held and each visitor to the website may place a vote. Anyone casting more than one vote will receive a"bad egg"message. Eggfest has been scheduled for Friday evening,April 3`d 3. Phase III: Albin Pond Trail& SRTS Project—R.Weinschenk gave a short review of the land acquisition and recent happenings with the Albin Pond Trail project. Area 30 Heavy Machinery Class has volunteered to take down the trees along the proposed route as part of their instructional class. We have also received a number of calls from volunteers who would like the wood to heat their homes. 4. LWCF Grant Project: Big Walnut Community Park a. Disc golf goals—The goals have arrived and are being stored in the garage. These will be assembled by volunteers from once the weather warms. b. Wild flower and Butterfly Garden—Greencastle Civic League may be interested in funding the butterfly and wildflower garden included in the project. Director's Report Director R.Weinschenk reviewed portions of his February's Director's Report,which included: 1. Tree Board Grant Meeting—held earlier in the evening, support was requested and received for the ALCOA/IDNR Tree Partnership Grant application. 2. Greencastle Youth Basketball Program—the program has passed the mid-point and will have three weeks left with the awards day scheduled for Saturday, February 21. 3. Pinewood Derby Workshop—The annual workshop conducted in partnership with Greencastle Cub Scouts Pack 99 was held on Sunday,January 11 from 1:00 to 5:00 /,, p.m. in the parks department's shop. Twenty-seven(27) cars were worked on that day. 4. "Brick-Mania" Program(s) a. Used Legos—He made a request for unused Lego Building Blocks b. Workshops—the session held on January 25 attracted 27 young Lego users. c. "Brick-Mania" Contest—R.Weinschenk reminded the board that they will be judging the entries for the 2009"Brick-Mania" Contest at March's park board meeting. 5. Recreation Programs-Assistant Director C.Stiles gave a report on additional recreation programs that she has organized for the department. They include: a. Mommy and Me—Two children and their parents attended the first session, but inquiries have been received and more are expected as the program progresses. b. Chinese New Year's—Bonner Scholar Betty Cao and Assistant Director offered this program at the Putnam County Library on Wednesday,January 28t. Seventeen(17)young people attended this event. c. Annual Easter Egg Hunt—The Annual Easter Egg Hunt has been scheduled for Saturday morning,April 4t. New Business Master Plan 1. Survey instrument-Director R.Weinschenk and Assistant Director C.Stiles are working on a new survey instrument and will release it during upcoming basketball programs. 2. Survey Monkey—They will be using Survey Monkey to conduct an online survey as part of their program evaluations and to seek input for the master plan. The board should look for an invoice for membership to Survey Monkey at a future meeting. Adjournment On a motion from K.Thomas, second by R.Evans,the park board meeting was adjourned at 8:35 p.m. All Ayes. • Minutes respectfully submitted by: Roderick M. Wein chenk, Director Greencastle Parks & Recreation Department Minutes approved by: r%97 1' ` 1rA2/7 116.E Tim Trigg, President K a Thomas,Vice President Russell Evans, Secretary Dr. John Hennette ,y"�, GREENCASTLE PARKS & RECREATION DEPARTMENT February2009 ACCOUNTS PAYABLE VOUCHER DOCKET • VENDOR DESCRIPTION AMOUNT A.A. Huber& Sons Park house-Replace water heater/wiring 1,001.48 ADT Security Services Alarm services&repairs 81.83 Black Lumber Co. Inc. Replace shelves in rec. supply storeroom 111,10 Cintas First Aid& Safety Floor mats& first aid supplies 27.75 Co-Alliance—Midland Coop Gasoline 190.35 Disc Golf Association, Inc. Disc golf course holes and supplies 4,425.82 Exit 51 Trailer Sales, Inc. Repairs to old trailer&trash can frames 624.73 Fastenal Maintenance supplies 38.08 Flying W Awards Awards for recreation programs 58.00 Greencastle Automotive Supply 2006 Dodge-new wiper blades 14.38 Greencastle Rotary Club Quarterly membership dues and fees 110.00 Headley Hardware Pruning saw,oil dry, yellow paint, tape 83.07 Humphrey's Outdoor Power Chainsaw chain&parts,nuts &bolts 32.76 Indiana Parks&Recreation Assoc. Attendance at IPRA annual conference 745.00 Republic Services(RHS) Dispose of mattress 16.13 Rod Weinschenk Reimbursement for Lego program supplies 88.52 Staples Black ink cartridges& copy paper 238.31 Wal-Mart Credit Card Fax machine,cleaners&rec. supplies 243.15 TOTAL GENERAL EXPENSES $8,050.46 01111 PARK NON-REVERTING BASKETBALL FUND Betty Cao Basketball gym supervisor/scorekeeper 271.81 Corrine Trigg Basketball scorekeeper—25 games 150.00 Intellicorp Volunteer coach background checks 19.90 Jim Pritchard Basketball official— 15 games 270.00 Katie Trigg Basketball scorekeeper—45 games 270.00 Matthew Gold Basketball official—9 games 162.00 Nick Pritchard Basketball official—6 games 108.00 (Edna)Renee Goodman Basketball gym supervisor—9 games 65.25 TOTAL PK NR BASKETBALL EXPENSES $1,316.96 GRAND TOTAL EXPENSE FOR THE MONTH $9,367.42 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 2 page(s)and,except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$9,367.42 dated this 4th day of February,2009. SIGNATURES OF GOVERNING BOARD /j�ff '!1 ), '1 r` 7 ��n49 • Tim Trigg,?�res'dent 1"7 K Thomas,Vice President w )04444/ti � 7 �, , -4/, Y�...�� Dr. John Hennette Russell Evans, Secretary • s •