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Home My Public Portal AboutApril 1 2009 Regular Session 01114 Greencastle Board of Park Commissioners Minutes of the Regular Meeting Wednesday, April 1st, 2009 Present: Vice President Kara Thomas, Secretary Russ Evans, Dr. John Hennette, and Greencastle Community Schools Ex-Officio Member Kelly Lewis Absent: President Tim Trigg and Putnam County Library Ex-Officio Member Wes Wilson Also Present: FOTP representative Jan Firebaugh, Park Maintenance Supervisor David Bault, Assistant Director Cathy Stiles, and Parks& Recreation Director Rod Weinschenk Call to Order The regular meeting of the Board of Park Commissioners was called to order at 7:30 p.m. by Vice President K.Thomas and held in the City Council meeting room of Greencastle City Hall. Annual Reorganization of the Board Taking the issue off of the table, the board restructured in the following format: 1. President: R.Evens J.Hennette motioned, K.Thomas second. All Ayes. 1010 2. Vice President: J.Hennette R.Evens motioned, K.Thomas second. All Ayes. 3. Secretary: K.Thomas R.Evens motioned, K.Thomas second. All Ayes. Public Input-None Minutes March 4th Regular Meeting - Director R.Weinschenk presented minutes from the regular meeting held on Wednesday, March 4th, 2009 which were approved on a motion from R.Evans, second by J.Hennette. All Ayes. Finances 1. Claims - Director R.Weinschenk presented a list of claims against the department for the board's approval. The claims were approved on a motion from J.Hennette, second by R.Evans. All Ayes. 2. 2009 Program Fees - In a review of the proposed summer program brochure, R.Weinschenk covered each program with the board. During discussion of the fees,the board members asked to have the registration fees for the Mommy & Me reworked to a lower rate to see if we could draw more participation. Since we will only be drafting schedules and keeping results with no rewards at seasons- end,the Adult Tennis Leagues fees were set at$10 per person. All others listed in the brochure were approved as presented on a motion from J.Hennette, second by R.Evans. All Ayes. 3. Fees tabled - All others fees which include the fall and winter programs, as well F ' as shelter reservation fees for 2010 were tables, until we received a certified budget for 2009.• Motion: J.Hennette, second by R.Evans. All Ayes. I Special Park Use Reuuest Director R.Weinschenk reminded the group that Greencastle Cub Scouts Pack 99 and klood Greencastle Boy Scouts Troop 99 will hold a local scout camporee in Robe-Ann Park on Saturday and Sunday, May 9-10. Director's Report Director R.Weinschenk reviewed portions of his monthly director's report. Old Business 1. Shelter##1 Replacement Project—Friends of the Park Shelter Committee Project Chair Jan Firebaugh provided a report and photographs of the shelter project as the Area 30 Building Trades Class progressed with its construction. 2. Phase III: Albin Pond Trail& SRTS Project Update a. INDOT - Director R.Weinschenk informed the board of City Attorney Laurie Hardwick's and his morning conversation with INDOT representatives. We have two properties that are still being negotiated, and that we can expect an August 2009 Bid Letting with construction to begin as early as September 2009. b. Area 30 Heavy Machinery Class —Director R.Weinschenk reported that he toured the Albin Pond Trail route with and it looks like the class removed the trees as scheduled. Because they had to work quickly the last week, the trees have been left in piles along the route. We will have to come back and clean it up, hopfully with help from the Putnam County Sheriff's Department trustee labor. V 3. LWCF Grant Project — Director R.Weinschenk reported that the Greencastle Civic League has volunteered o donate some funding for the wildflower and butterfly garden at Big Walnut Sports Park. The baskets for the disc golf course are in the garage and can be assembled at any time, with installation yet this spring. 4. ALCOA/InDNR Community & Urban Forestry Tree Planting Partnership Grant— With funding received in the amount of$4,380.00 from the ALCOA/IDNR Tree Partnership Grant, we must wait for the contract before proceeding with the project. We hope to complete the project as part of the Arbor Day and Earth Week Celebrations. 5. Spear Corporation Contract — R.Weinschenk reported that we are still waiting on the report of needed repairs to the aquatics center to meet the Virginia Graeme Baker' federal pool regulations passed last November. 6. Arts Illiana Grant — In the absence of Assistant Director C.Stiles, Director R.Weinschenk described this grant opportunity which will support a Youth Mural Art Program targeting area youth. He stated that the final grant request was due by the end of the week and would like to request permission to sign the request. At the request of the board, Weinschenk agreed to e-mail copies of the request and upon review mail it out by the deadline. It was approved on a motion by J.Hennette, second by R.Evans. All Ayes. New Business 1. Adopt-a-Garden —Russ Evans requested an adopt-a-garden program for the municipal parks. The idea would be the area would be provided by the department and then be the individii21's responsibility to plant, water and care for 0114 the garden. 2. Arbor Day—R.Evans stated that due to a membership in the Arbor Day Foundation he will have upto 10 seedling trees to donate and plant in the parks system. R.Weinschenk stated that we have a perfect spot(s) for them at BWSP. Adjournment On a motion from R.Evans, second by J.Hennette,the park board meeting was adjourned at 8:46 p.m. All Ayes. Minutes respectfully submitted by: Roderick M. Weinschenk, Director Greencastle Parks& Recreation Department Minutes approved by: Russell Evans, President Dr. John Hennette,Vi e President ara Thomas, Secretary Tim Trigg' tIO IT/ GREENCASTLE PARKS & RECREATION DEPARTMENT �l Jrc1r2009 ACCO TS PAYABLE VOUCHER DOCKET iirN VENDOR DESCRIPTION AMOUNT ADT Security Services Alarm services & repairs 81.83 Baker's Septic Services, Inc. Portalet services—BWSP 81.00 Banner Graphic 12 Month subscription 108.00 Black Lumber Co. Inc. Replace shelves in office supply storeroom 172.98 Boyce Forms Systems 3 receipt books for parks &rec. dept. 161.78 Bright Futures of Indiana Prizes for Easter Egg Hunt 73.74 Butler's L.P. &Fertilizer, Inc. Grass seed& straw bale,pathway 453.00 Civil Engineering Consultants Jaycee Park dam engineering services 250.00 Co-Alliance—Midland Coop Gasoline&diesel fuel 270.55 Fastenal Pay balance debit& credit 3.08 Forest Commodities Hard wood mulch—Emerald Palace 920.00 Headley Hardware Thermostat,tools, door repair kit,paint 41.54 Humphrey's Outdoor Power Hitch pin and pin linch 10.95 Leather's Associates Replacement bucket seats&devices 287.50 Refuse Handling Services Dispose of trash left in park 97.90 Silly Safaris Station Booking fee for 7-10-09 visit to SPARK 300.00 State Chemical Handwipes and tri-fold towels 261.00 Walmart Expenses: 98.79 ❑ Office supplies—ink&printer $56.51 ❑ Rec.supplies $42.28 Wood Implement, Inc. BWSP - Storm damage repair 452.00 Wright Implement—John Deere J.D. Gator—2 replacement latches $27.95 TOTAL GENERAL EXPENSES $3,153.59 PARK NON-REVERTING BASKETBALL FUND Intellicorp Background checks for youth basketball 19.90 TOTAL PK NR BASKETBALL EXPENSES $19.90 PHASE III: ALBIN POND TRAIL PROJECT Royal Title Services Title services for Watson& Moore properties 175.00 TOTAL PHASE HI: ALBIN POND TRAIL PROJECT $175.00 GRAND TOTAL EXPENSE FOR THE MONTH $3,348.49 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 2 page(s) and,except for claims not allowed a ' docket, such claims are hereby allowed in the total amount of$3,348.49 dated 's 1st day of April, 20 . SIGNATURES OF GOVERNING BOARD • e �ar/i74 Tim Trigg, Pr ident Kara Thomas, Vice President „/ . - Dr. J enne Russell Evans, Secretary II