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Home My Public Portal AboutJune 3 2009 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Meeting r-. Wednesday, June 3, 2009 Present: Vice President Dr. John Hennette, Secretary Kara Thomas, Tim Trigg Absent: Putnam County Library Ex-Officio Member Wes Wilson, President Russ Evans, Greencastle Community Schools Ex-Officio Member Kelly Lewis Also Present: Linda Merkel with National Night Out,Intern Kyla Scheuermann, Park Maintenance Supervisor David Bault, Assistant Director Troy Scott, and Parks &Recreation Director Rod Weinschenk Call to Order The regular meeting of the Board of Park Commissioners was called to order at 7:31 p.m. by Vice President J.Hennette and held in the City Council meeting room of Greencastle City Hall. Public Input-None Minutes May 6, 2009 Meeting - Director R.Weinschenk presented minutes from the regular meeting held on Wednesday, May 6th, 2009 which were approved on a motion from T.Trigg, second by K.Thomas. All Ayes. Claims 1. Claims - Director R.Weinschenk presented a list of claims against the department for the board's approval. The claims were approved on a motion from T.Trigg, second by K.Thomas. All Ayes. 2. Obsidian Screen Graphics Claim - Director R.Weinschenk presented a second list, which included one claim against the department from Obsidian Screen Graphics for the board's approval. The claims were approved on a motion from K.Thomas, second by J.Hennette. The motion passed 2 — 0 — 1 abstention from T.Trigg. Special Requests National Night Out—L.Merkel with National Night Out presented a request to make the public event a"Smoke Free" event due to the targeted audience of children. The event will be held on Tuesday evening, August 4 from 6:00-9:00 p.m. The board agreed to the "Smoke Free"request on a motion from K.Thomas, second by T.Trigg. All Ayes. Rain Garden Project for Maple Berry Park Summer Intern Kyla Scheuermann made a projector presentation of her project(s)with the Greencastle Parks & Recreation Department. She described a rain garden at Maple Berry Park that will hopefully dry up the water retention area on the west end of the park. She described inlet and outlet problems, standing water issues, and erosion control as well as some of the plants she wanted to use. She also described some of the other projects that she has worked on, which included shelter#1 and Big Walnut Sports Park's butterfly and wildflower garden. 6/3/09 Minutes--page two Old Business 1. DNR / ALCOA Grant Project — Director R.Weinschenk reported that the six Ash trees have been removed by D & S Tree Service who received the bid. Fourteen of the 17 trees have been planted, and are still awaiting three trees. 2. Shelter #1 Replacement Project — R.Weinschenk gave a quick project update which included a schedule for sodding the area. 3. Phase III: Albin Pond Trail & SRTS Project Update — Director R.Weinschenk reported that we addressed some drainage quality issues along the route, and will try our best to get in and start removing some of the downed trees and brush. 4. LWCF Grant Project a. Wildflower / Butterfly Garden - Director R.Weinschenk reported that once the weather dries out a bit, we will cut the area for the wildflower and butterfly garden at Big Walnut Sports Park. The sod to be removed will be moved around the shelter #1 project. The Greencastle Civic League has volunteered to till the area for us and has graciously donate funding for the flower seeds. b. Disc Golf Course — Following the DNR/ALCOA Grant Project, sodding around shelter #1, and the wildflower & butterfly garden project, the baskets for the disc golf course will be assembled and installed. 5. Spear Corporation Contract — R.Weinschenk reported that Spear Corporation has completed the improvements to meet the Virginia Graeme Baker' federal pool regulations and the summer aquatics season is off to a great start. 6. Arts Illiana Grant—Director R.Weinschenk stated that our initial application has been accepted and he attended an Arts Illiana grant judging meeting in Terre Haute on Monday, May 18th. We didn't score as high as other projects, but did well for our first project. Director's Report Director R.Weinschenk highlighted some of the programs going on in the department, which included Kids Celebrate Fishing Derby, Men's and Women's Slow-Pitch Softball Leagues. Troy Scott, Assistant Director, discussed upcoming programs like the SPARK program with 137 current registrations and more expected,tennis lessons, Adult tennis leagues. We will be evaluating some of the other youth programs, giving them a twist later in the summer. Adjournment On a motion from R.Evans, second by J.Hennette, the park board meeting was adjourned at 8:22 p.m. All Ayes. Minutes respectfully submitted by: Roderick M. Weinschenk, Director Greencastle Parks&Recreation Department 6/3/09 Minutes—page three U Minutes approved by: • Russell Evans, President Dr. J ennette, Vi e President /77a4(( Kara Thomas, Secretary Tim Trigg n r� • • • GREENCASTLE PARKS & RECREATION DEPARTMENT JUNE 2009 ACCOUNTS PAYABLE VOUCHER DOCKET VENDOR DESCRIPTION AMOUNT AA Huber& Sons Aquatics Center—Opening&repairs 7,177.72 ADT Security Services Alarm services& repairs 81.83 Baker's Septic Service, Inc. Port-a-lets for Jaycee Park 71.00 B & R Fire Protection, Inc. Aquatics Center—Concession hood repair 383.00 Boyce Forms/Systems Aquatics Center- 6 receipt books 214.26 Brenntag Mid South, Inc. Aquatics Center—Muriatic acid 446.63 Butler's L.P. &Fertilizer, Inc. LWCF Grant—Butterfly Seed Mix 200.00 Cash Concrete Erosion Control Blankets 380.00 Co-Alliance—Midland Coop Gasoline&diesel fuel 441.31 D & S Tree Service, Inc. DNR/ALCOA Grant—Remove Ash trees 4,950.00 Dave's Heating& Cooling Park house—Furnace repairs 231.90 Fastenal Adjustable wrench& safety glasses 44.61 Forest Commodities DNR/ALCOA Grant-mulch for trees 280.00 GE Capital Information Office copier lease agreement 836.52 Gold Medal Products Concession supplies 2,675.27 Greencastle Automotive Supply Repair truck door handle &headlight 23.38 Greencastle Offset Printing Aquatics Center- Season pass blanks 521.00 Headley Hardware Facility maintenance (20 -invoices) 551.95 Horizon Business Center Copy paper, dry-erase markers,pencils 140.51 Humphrey's Outdoor Power Repair Expenses(5-invoices) 410.72 Humphrey's Outdoor Power Repair Expenses (10—invoices) 721.26 IKON Annual maintenance agreement 372.00 Intellicorp PT Personnel background check 9.95 Lock Shop, The Aquatics Center—lock repair storage room 85.00 Midwest Regional Turf Foundation Annual agency membership renewal 150.00 Neal Tire Repair flat tires on mowers 68.80 PepsiAmericas Aquatics Center—Product for resale 616.98 Quality Repair Administration lift station repair 1,874.30 Refuse Handling Service Trash disposal 46.80 Rod Weinschenk Aquatic Center- start up funds 315.00 Spear Corporation Aquatics Center—chemicals,VGB fix 7,176.43 State Chemical Cleaning supplies 1,243.00 Wabash Food Service Aquatics Center—food supplies for resale 2,443.64 Wal-Mart Expenses: 308.45 ❑ Office supplies $230.85 ❑ Pool Concessions $ 25.71 ❑ Rec.supplies $ 51.89 TOTAL GENERAL EXPENSES $35,493.22 PARK NON-REVERTING SOFTBALL FUND PepsiAmericas S'ball concessions—Product for resale 1,926.94 TOTAL PK NR SOFTBALL EXPENSES $1,926.94 GRAND TOTAL #37,420.16 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 2 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$37,420.16 dated this 3rd day of June, 2009. SIGNATURES OF GOVERNIN BOARD t,(2-/ W5- Russell Evans, President Dr. Joht Hennette, ce President /7( Aifi LACI776.4__ _.— ,; , 4 7,,,i,.---0 7t) 7--' Kara Thomas, Secretary Tim Trigg, n n GREENCASTLE PARKS& RECREATION DEPARTMENT JUNE 2009 ACCOUNTS PAYABLE VOUCHER DOCKET VENDOR DESCRIPTION AMOUNT Obsidian Screen Graphics Uniform and SPARK t-shirts 1,088.75 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 2 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$37,420.16 dated this 3rd day of June, 2009. SIGNATURES OF GOVERNING BOARD Russell Evans, President Dr. Jo f3$ennette, i President A-1-77WZ7 Kara Thomas, Secretary Tim Trigg, 1