The URL can be used to link to this page

Home My Public Portal AboutJuly 1 2009 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Meeting Wednesday, July 1, 2009 Present: President Russ Evans, Vice President Dr. John Hennette, Secretary Kara Thomas, Tim Trigg and Putnam County Library Ex-Officio Member Wes Wilson Absent: Greencastle Community Schools Ex-Officio Member Kelly Lewis Also Present: Lisa Eaton with Greencastle Custom Cycle, Monica Sargent with Putnam County Humane Society, City Attorney Laurie Hardwick, Park Maintenance Supervisor David Bault, Assistant Director Troy Scott, and Parks&Recreation Director Rod Weinschenk Call to Order The regular meeting of the Board of Park Commissioners was called to order at 7:30 p.m. by Board President R.Evans and held in the City Council meeting room of Greencastle City Hall. Public Input-None Special Requests 1. Greencastle Golden Knights -Tim Wardlow presented a written request to utilize a portion of Big Walnut Community and Sports Park(s)to establish a playing field for the Greencastle Golden Knights Football Team. This local team is registered to play in the Interstate Football League and provides 1 million dollars in liability and spectator's insurance. They would like to establish and mark a field for home games on July 18, 25, August 1, 15 &29th. They provided the necessary liability document. The board agreed to approve the request on the terms that Laurie Hardwick, City Attorney approved the document on a motion from T.Trigg, second by J.Hennette. All Ayes. 2. Classic Car Cruise In—Lisa Eaton with Greencastle Custom Cycle and Monica Sargent with the Putnam County Humane Society requested permission to utilize Shelters #1 and the Bob Flannigan Band Shell on September 12 for a fundraiser "Classic Car Cruise In"to Robe-Ann Park. It will be scheduled from 8:00 to 10:00 p.m. with clean-up and exit by 11:00 p.m. On a motion from J.Hennette, second by K.Thomas, the board approved the request and waived the rental fee for shelter#1. All Ayes. Minutes June Board Meeting - Director R.Weinschenk presented minutes from the regular meeting held on Wednesday, June 3rd, 2009. It was noted that Wes Wilson was present and not absent. On a motion from J.Hennette, second by T.Trigg the minutes were approved with the change. All Ayes. Claims Claims - Director R.Weinschenk presented a list of claims against the department for the board's approval. The claims were approved on a motion from T.Trigg, second by J.Hennette. The motion passed. 7/1/09 Minutes--page two Ivy Tech Community College City Attorney L.Hardwick informed the board that the Ivy Tech Community College project has gone better than expected and that the college is planning an expansion and has inquired into purchasing more of Rokicki Community Park. After some discussion, the park board authorized her to move further into conversations with Ivy Tech. Special Pool Requests Putnam County Comprehensive Services has provided a written request to purchase "Family"passes for their clients and supervising personnel. This request is received on an annual basis and was approved by the board on a motion from J.Hennette, second by K.Thomas. All Ayes. Children's Miracle Network Car Cruise In In the need for more information,the Children's Miracle Network Car Cruise In was tabled until the August meeting on a motion from T.Trigg, second by K.Thomas. All Ayes. Old Business 1. Friends of the Park a. Shelter #1 Replacement Project — J.Firebaugh gave a quick project update stating the project has been concluded, with the exception of setting the presentation stone. b. Membership Special - July is National Parks & Recreation Month and FOTP is offering %2 priced memberships if joining in the month of July. c. Phase III: Albin Pond Trail & SRTS Project Update — Director R.Weinschenk reported that no further progress has been completed on the 'N%../ project, but we are hoping to address removal of the downed trees and brush. 2. LWCF Grant Project a. Wildflower / Butterfly Garden - Director R.Weinschenk reported that following the July 4 activities, we will finish the wildflower and butterfly garden at Big Walnut Sports Park. The sod was placed around shelter #1 in Robe-Ann Park and the Greencastle Civic League has volunteered to till the area for us and paid for the flower seeds. b. Disc Golf Course —Also following the July 4th activities, the completion of the DNR/ALCOA Grant Project, and the wildflower & butterfly garden project, we are hoping to install the baskets for the disc golf course. 3. DNR / ALCOA Grant Project — Director R.Weinschenk reported that we are still awaiting to receive three of the 17 trees to be planted. Director's Report Director R.Weinschenk discussed other subjects happening in department, which included a. The softball scoreboard project b. Season-End Pool Schedule c. Theft of fence posts at the spec building and bicycle rack at BWSP d. Upcoming Coed Softball 6/3/09 Minutes—page three �-� Troy Scott, Assistant Director, discussed programs, including SPARK program,youth Tennis Instruction. Adjournment On a motion from R.Evans, second by J.Hennette, the park board meeting was adjourned at 8:30 p.m. All Ayes. Minutes respectfully submitted by: Roderick M. Weinschenk, Director Greencastle Parks &Recreation Department Minutes approved by: Russell Evans, President Dr. Join erne e, a President K a Thomas, Secretary Tim Trigg/ .� S GREENCASTLE PARKS & RECREATION DEPARTMENT July 2009 ACCOUNTS PAYABLE VOUCHER DOCKET VENDOR DESCRIPTION AMOUNT ADT Security Services Alarm services & repairs 86.33 Baker's Septic Services, Inc. Portalet services-BWSP 71.00 Brenntag Mid-South, Inc. Aquatics-muriatic acid for pH 967.64 Butler's L.P. &Fertilizer, Inc. Killz All weed killer 190.88 Cash Concrete, Inc. Landscape staples 41.60 Cintas First aid supplies 37.25 Co-Alliance-Midland Coop Gasoline& diesel fuel 826.16 Dawn Stoltey Refund a portion of family season pass fee 90.00 Don's Garage, Inc. Engine repair on 1998 Ford Ranger 588.56 Fastenal Dewalt battery charger, battery pack&bolts 299.74 Flying W Awards 5k awards 251.15 Forest Commodities Hard wood mulch-playgrounds 800.00 Gold Medal Pool concession supplies 2,410.42 Headley Hardware Facilty maintenance needs (20 invoices) 535.83 Horizon Business Center Paper&ribbons for cash registers 40.59 Humphrey's Outdoor Power Facility maintenance needs (9 invoices) 1,037.60 Ikon Office Solutions Annual copier lease payment 2,124.60 Julie Guthrie Refund-tennis league fees 10.00 Katie Kean Refund-tennis league fees 10.00 Kendra Latham Refund-tennis league fees 10.00 Marine Rescue Products, Inc Lifeguard swimsuits 917.31 National City Visa Plants for Maple Berry Park 94.38 Orkin Pest Control Park house -Pest control service 79.92 Pam Patrick Refund-Tennis league fees 10.00 PepsiAmericas Aquatics-Beverage for resale 1,661.35 Rainbow Racing Systems 5K Racing supplies 779.50 Rebecca Harlan Refund-Tennis league fees 10.00 Refuse Handling Services Dispose of trash left in park 31.20 Roger's Break Away Bases Replacement softball bases 542.37 Shrubworks, Inc. ALCOA/DNR Tree Project(14 of 17 trees) 2,135.30 Shuee& Sons Great Buys Plus Freezer hinges 33.01 Spear Corporation Ladder steps, pH indicator& globe 470.52 ❑ Replacement parts $462.72 O Chemicals $ 7.80 State Chemical Urinal Cakes 114.00 Susan Anthony Refund-Tennis league fees 10.00 Wabash Foodservice Pool concession supplies 2,690.50 Walmart Expenses: 467.02 ❑ Office supplies-ink&printer $115.90 ❑ First Aid supplies $ 63.85 ❑ Recreation supplies $ 88.40 ❑ Facility maintenance supplies $198.87 TOTAL GENERAL EXPENSES $20,475.73 4:r} PARK NON-REVERTING SOFTBALL FUND Baker's Septic Service BWSP—Portalet service for softball field 71.00 Brad Nobles Umpire fees— 18 games 252.00 Chris Huff Umpire fees—9.5 games 351.00 Coca-Cola Enterprises BWSP - Beverages for resale 479.65 Darcy Hendershot Scorekeeper fees—23 games 166.75 Ed Neumann Scorekeeper fees—8 games 58.00 Gold Medal Softball concession supplies 917.11 Indiana Amateur Softball Association 19 team registrations & softballs 1,086.00 Janie Briones Umpire fees - 8 games 144.00 National City Visa Replacement set of softball bases 542.37 Pat Ness Umpire fees—29.5 games 531.00 PepsiAmericas Beverage for resale 1,701.81 Tracy Huff Scorekeeper fees—32 games 232.00 TOTAL PK NR SOFTBALL EXPENSES $6,532.69 GRAND TOTAL EXPENSE FOR THE MONTH $27,008.42 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 2 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$27,008.42 dated this 1st day of July, 2009. SIGNATURES OF GOVERNING BOARD 1 f 1 4hroge Tim Tn g,_President Kara omas, Vice President j � <,�� Dr. Jo 1n�iennette Russell Evans, Secretary I