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Home My Public Portal AboutAugust 5 2009 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Meeting Wednesday, August 5, 2009 Present: President Russ Evans,Vice President Dr. John Hennette, Secretary Kara Thomas, Tim Trigg and Greencastle Community Schools Ex-Officio Member Kelly Lewis Absent: Putnam County Library Ex-Officio Member Wes Wilson Also Present: Sara Mason with Putnam County WIC, Richard Fay with Calvary Chapel Fellowship, Roger Tribett, David Bault and Parks &Recreation Director Rod Weinschenk Call to Order The regular meeting of the Board of Park Commissioners was called to order at 7:30 p.m. by Board President R.Evans and held in the City Council meeting room of Greencastle City Hall. Public Input-None Special Requests 1. Greencastle WIC (Women,Infant and Children)—Sarah Mason with the Greencastle WIC (Women, Infant and Children) Program requested waiving shelter fees for a Thursday, August 6th gathering. On a motion from J.Hennette, second by K.Thomas,the fees for the event were waived. All ayes. 2. Calvary Chapel Fellowship - Richard Fay and Roger Tribbett with Calvary Chapel Fellowship attended to seek authorization to have music with their program in the park. On a motion from Trigg, second by J.Hennette, it was approved. All ayes. Minutes July Board Meeting - Director R.Weinschenk presented minutes from the regular meeting held on Wednesday, July 1, 2009. On a motion from K.Thomas, second by J.Hennette, the minutes were approved as presented. All Ayes. Claims Claims - Director R.Weinschenk presented a list of claims against the department for the board's approval. The claims were approved on a motion from T.Trigg, second by J.Hennette. The motion was approved. All Ayes. Special Pool Requests DePauw University Aquatics Passes—R.Weinschenk informed the board that Adam Cohen from DePauw University called to request that while the DePauw University pool was shut down for two weeks, could we help the university out by recognizing their student and staff passes. R.Weinschenk felt that this might help us out by increasing concession stand sales. The request was approved on a motion from T.Trigg, second by K.Thomas. All Ayes. Personnel 1. Resignation of David Bault,Park Maintenance Steward—D.Bault resigned his position thanking the park board for the opportunity to work and learn with the 8/5/09 Minutes—page two department. He will be transferring to the Greencastle Department of Public Works (a.k.a. Street Dept.). 2. Hiring Ed Neumann into Park Maintenance Steward position—On a motion from J.Hennette, second by T.Trigg,the board accepted Director R.Weinschenk's recommendation to promote Ed Neumann from part-time park maintenance status into the vacated full-time maintenance position. The motion passed,All Ayes. Old Business 1. Friends of the Park a. Phase III: Albin Pond Trail & SRTS Project Update — Director R.Weinschenk reported that no further progress has been completed on the project, but we are hoping to address removal of the downed trees and brush. 2. LWCF Grant Project a. Wildflower / Butterfly Garden - Director R.Weinschenk reported that the seed for the wildflower and butterfly garden at Big Walnut Sports Park had been purchased,the site has been tilled and planted. b. Disc Golf Course— We are hoping to install the baskets for the disc golf course in the near future to wrap us the LWCF grant. 3. DNR / ALCOA Grant Project — Director R.Weinschenk reported that we are still awaiting delivery on three of the 17 trees. Director's Report Director R.Weinschenk discussed other subjects happening in department, which included: a. The softball scoreboard project b. Season-End Pool Schedule c. Upcoming Coed Softball Adjournment On a motion from R.Evans, second by J.Hennette, the park board meeting was adjourned at 8:45 p.m. All Ayes. Minutes respectfully submitted by: Roderick M. Weinschenk, Director Greencastle Parks &Recreation Department Minutes approved by: atv*r___ Russell Evans, President Dr.;Jo Hennett Vice President '14 ,7 Kar Thomas, ecretary Tim Trio ._ t GREENCASTLE PARKS & RECREATION DEPARTMENT August 5, 2009 ._ ACCOUNTS PAYABLE VOUCHER DOCKET VENDOR DESCRIPTION AMOUNT AA Huber& Sons Backflow preventer&plmbg repairs 1,496.50 A& C Products, Inc. Sand 72.76 ADT Security Services Alarm services&repairs 86.33 Baker's Septic Services, Inc. Portalet services—BWSP 71.00 Black Lumber Co Wood lathe for 5K,4"x 4"x 8' for gate 22.36 CampPack.Com Summer running club t-shirts&bottles 685.81 City of Greencastle Hydrant water for Aquatics Center 752.60 Co-Alliance—Midland Coop Gasoline& diesel fuel 1,273.11 Flying W Awards 5k awards 313.80 Gold Medal Pool concession supplies 2,248.37 Greencastle Automotive Supply Oil, windshield fluid, antifreeze 58.62 Greencastle Rotary Club Club dues, fees and meals 136.25 Headley Hardware Facilty maintenance needs (23 invoices) 903.66 Horizon Business Center Paper&ribbons for cash registers 33.54 Humphrey's Outdoor Power Facility maintenance needs (12 invoices) 2,239.11 Indiana Parks &Recreation Assoc. Sustainability Workshop 45.00 In the Swim 12 Chaise Lounges for aquatics center 2,952.83 Jenny Heithaus Tennis Instructor contract salary 400.00 Kyla Scheuermann Internship—contract salary 816.32 ,--. Pepsi Americas Aquatics Center—beverages for resale 1,340.12 Pingleton Saw Mill, Inc. Lumber for gate repair 66.67 Refuse Handling Services Dispose of trash left in park 31.20 Rod Weinschenk Purchase made for the department 198.58 Spear Corporation Chemicals, grate repair 2,403.32 0 Replacement parts $1,064.10 ❑ Chemicals $1,339.22 State Chemical Handwipes, cleaners 1,086.00 Wabash Foodservice Pool concession supplies 2,547.95 Walmart Supplies for the department 488.62 White Noise Band for special night at aquatics center 150.00 York Chevy Buick Pontiac GMC Oil change on pickup truck 31.14 TOTAL GENERAL EXPENSES $22,951.57 PARK NON-REVERTING SOFTBALL FUND Baker's Septic Service BWSP—Portalet service for softball field 71.00 Brad Nobles Umpire fees 432.00 Butler's L.P. & Fertilizer, Inc. Diamond Dry&Field marker chalk 592.50 Chris Huff Umpire fees 493.25 Coca-Cola Enterprises BWSP -Beverages for resale 414.80 Darcy Hendershot Scorekeeper fees 145.00 Ed Neumann Scorekeeper fees 246.50 Janie Briones Umpire fees 432.00 Jim Sprinkle Umpire fees 108.00 Pat Ness Umpire fees 630.00 Tracy Huff Scorekeeper fees 290.00 TOTAL PK NR SOFTBALL EXPENSES $3,855.05 GRAND TOTAL EXPENSE FOR THE MONTH $26,806.62 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 2 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$26,806.62 dated this 5th day of August, 2009. SIGNATURES OF GOVERNING BOARD ? Pa ilz)Mq Tim Tri Presi it L. KaraThomas, Vice President Dr. John/He ette Russell Evans, Secretary L)