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Home My Public Portal AboutNovember 4 2009 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Meeting Wednesday,November 4,2009 Present: President Russ Evans,Vice President Dr.John Hennette, Secretary Kara Thomas, Tim Trigg, and City Council Liaison Phyllis Rokicki Absent: Putnam County Library Ex-Officio Member Wes Wilson, Greencastle Community Schools Ex-Officio Member Kelly Lewis Also Present: Christine Digangi - WGRE DePauw University, Matt Welch — DePauw University Newspaper, Assistant Director Troy Scott and Parks & Recreation Director Rod Weinschenk Call to Order The regular meeting of the Board of Park Commissioners was called to order at 7:30 p.m. by Board President R.Evans and held in the City Council meeting room of Greencastle City Hall. Public Input The monthly meeting was started with a public input session soliciting ideas, concerns and comment for updating the Greencastle Parks&Recreation Department's 5-Year Master Plan. No comments were received. Parks & Recreation Director R.Weinschenk did remind everyone that a survey instrument was listed on the City of Greencastle's website,which will be used to update the 5-Year Master Plan. Minutes Director R.Weinschenk presented minutes from the regular meeting held on Wednesday, October 7,2009. Tim Trigg stated that the minutes had being present,when if fact he was absent from the meeting. On a motion from J.Hennette, second by K.Thomas, the minutes were approved with the noted change. All Ayes. Claims Director R.Weinschenk presented a list of claims against the department for the board's approval. An addition error was found, so the board approved the claims with the correction. R.Weinschenk will present a corrected claim voucher for signatures at the next meeting. A motion was made by J.Hennette, second by K.Thomas. The motion passed: 3 in favor, 0 against, 1 abstention(T.Trigg abstained, due to an Obsidian Screen Graphics claim). Old Business 1. Shelter #5 Project — R.Weinschenk informed the group that Area 30 Partnership Center completed the facelift project to Shelter #5. They replaced the roof and siding to match Shelter #1. The parks department covered disposal of the shingles and roofing material and purchased one nail gun, which will be added to the department's inventory. The parks department will paint the support posts to match the color of the siding. 2. Holiday Lights — Friends of the Park will also pay approximately $400.00 to install an electrical outlet underneath the evergreen tree in Robe-Ann Park. Located on the corner across from the DAR Log Cabin, this will present a great entryway display for the holidays. R.Weinschenk stated that if the FOTP installed elecuicity, the parks department will make sure there are lights on the tree. 3. Holiday Light Fundraiser — Assistant Director Troy Scott described a fundraiseing opportunity that will help fund the purchase of the Christmas lights. More information to come. Director's Report 1. People Pathways a. RFP's - "Request for Proposals" for the professional inspection during the construction phase of the Albin Pond Trail project were drafted, submitted to �..� INDOT who released them to the public. Approximately 10 RFP's were received. b. INDOT Quarterly Reports — Quarterly Reports for the Phase III, Part 1: Albin Pond Trail, Phase III, Part 2: Safe Routes to School Trail and the Phase IV: Campus Link Trail Project were submitted to Joe Spear from the Crawfordsville INDOT office. 2. DNR/ALCOA Grant Project—While 14 of the 17 trees in the grant have been planted, we received word on Monday that the two Black Gum and the Kentucky Coffee trees will be delivered on Friday afternoon. Monday, November 16th, 4:30 p.m. has been designated as our planting date. R.Weinschenk asked for help in planting the trees. I have started the closeout procedures for this project which will need to be submitted the end of December. 3. BWSP Signs — No update was available in regards to the en.try sign for Big Walnut Sports Park. 4. Ivy Tech Dedication — Director R.Weinschenk reminded the board that they were all invited to the Ivy Tech Dedication scheduled for Thursday,November 5h. 5. Greencastle Youth Basketball — Registration forms for the Youth Basketball Program were distributed through the schools mid-October with this week being the deadline for submittal. We will begin evaluating forms and forming teams the first of next week with a volunteer coaches meeting set for Thursday, November 19th at City Hall. Practices will begin the week following Thanksgiving and games following the students return from Christmas holiday break. 6. Recreation Programs — Assistant Director T.Scott reported updates on the following programs Holiday Edition of Mommy & Me, Pumpkin Carving Contest, and the upcoming holiday contests Gingerbread House and Santa Claus Contests. Adjournment On a motion from J.Hennette, second by K.Thomas, the park board meeting was adjourned at 8:00 p.m. All Ayes. Minutes respectfully submitted by: -' Roderick M. Weinschenk,Director Greencastle Parks&Recreation Department Minutes approved by: UC14/44Aeri Russell Evans, President Dr.John Hennette, i e President V /1 a_ %%1712(41. / K a Thomas, Secretary Tim Trigg I �✓ GREENCASTLE PARKS & RECREATION DEPARTMENT ACCOUNTS PAYABLE VOUCHER DOCKET --. NOVEMBER 4, 2009 VENDOR DESCRIPTION AMOUNT ADT Security Services Alarm services & repairs 86.33 Baker's Septic Services, Inc. Portalet services-BWSP 71.00 City of Greencastle Postage reimbursement 125.19 Cintas First Aid and Safety Safety supplies for medicine cabinet 47.90 Co-Alliance-Midland Coop Gasoline& diesel fuel 362.14 D & S Tree Service Tree removal & trimming 1,000.00 Don's Garage, Inc. Repairs to 96 Chevy & 98 Dodge 838.11 Greencastle Rotary Club Membership fees and dues 86.25 Headley Hardware Facilty maintenance needs(15 invoices) 619.42 Humphrey's Outdoor Power Repair parts for mowers 1,448.46 Industrial Chemical Labs & Services Eliminator weed control 137.33 Indiana Parks & Recreation Association FISH Workshop attendance 25.00 Lock Shop Rekey two locks-RobeAnn restrooms 78.00 Neal Tire Tire repairs&new tires for '06 Dodge 799.71 Orkin Pest Control Recurring pest control 79.92 Putnam County Health Department ServeSafe Class-Troy Scott 85.00 Republic Services Disposal of asphalt shingles--shelter#5 108.19 Rod Weinschenk Reimbursement of purchases for the dept. 49.00 ❑ Collier's Creations-Riker boxes$47.00 D Have Cutter w/Travel-tire $ 2.00 Stephen Madsen Consultant for disc golf course 550.00 Walmart Recreation supplies 119.23 William H. Smith Stump Removal Stump removal 100.00 TOTAL GENERAL EXPENSES $6,816.18 PARK NON-REVERTING ERTING BASKETBALL FUND Obsidian Screen Graphics Down payment on league t-shirts 1,394.50 TOTAL PK NR BASKETBALL EXPENSES $1,394.50 PARK NON-REVERTING SOFTBALL FUND Baker's Septic Service BWSP-Portalet service for softball field 71.00 Brad Nobles Umpire fees 324.00 BSN Sports Softball suppies-new bases, etc. 790.21 Butler's L.P. & Fertilizer Diamond care products 497.50 Chris Huff Umpire fees 360.00 Chuck Schroeder Umpire fees 144.00 Clint Witt Scorekeeping coed softball games 14.50 Dakota Campbell Mileage reimbursement 2.36 Darren Huff Scored softball games 163.00 Felicia Barger Mileage 4.52 Flying W Awards Coed softball award plates 20.00 Hilary Schroeder Mileage 3.80 Indiana Amateur Softball Association Coed team registration& 24 doz. Softballs 974.00 Janie Briones Umpire fees 432.00 Jim Sprinkle Umpire fees 54.00 Kaila Kirkman Mileage 5.44 Kedric Siddons Mileage 6.88 Mitchell Robinson Mileage 6.56 Pat Ness Umpire fees 216.00 PepsiAmericas Pepsi products for resale concessions 155.10 Steve Mason Umpire fees 18.00 Tracy Huff Scorekeeper fees 304.50 Walmart Youth Basketball supplies 36.60 Wayne Tharp Umpire fees 270.00 TOTAL PK NR SOFTBALL, EXPENSES $4,873.97 GRAND TOTAL, EXPENSE FOR THE MONTH $13,084.65 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 2 page(s) and, except for claims not allowed as shown on this docket,such claims are hereby allowed in the total amount of$13,084.65 dated this 4th day of November, 2009. SIGNATURES OF GOVERNING BOARD P 1 / 1/26 Tim Trigg,President Kara Thomas,Vice President 4 Dr. John Henne e Russell Evans, Secretary