HomeMy Public PortalAboutCouncil Minutes 2004 10/28MINUTES
McCall City Council
Regular Meeting
Thursday, October 28, 2004
Table of Contents
Call to Order and Roll Call
Pledge of Allegiance
Public Comment
Consent Agenda
· Minutes of July 26, 2004
· Minutes of August 12, 2004
· Minutes of August 26, 2004
· Minutes of September 9, 2004
· Minutes of September 23, 2004
· Minutes of September 30, 2004
· Minutes of October 14, 2004
· Minutes of October 18, 2004
· Payment Approval List for Warrant Registers for input dates between 10/08/04 and 10/22/04
· Payroll Report for Pay Period Ending October 8, 2004
· Payroll Report for Pay Period Ending October 22, 2004
· AB 04-162 Alcohol Beverage Catering Permit
· AB 04-167 Four Corners Beautification Project Preliminary Engineering Pay application No. 16
from Hotladay Engineering
· AB 04-168 Pine Meadows Condominium Final Plat
Business
· AB 04-166 Ponderosa State Park Alternative Entrance Recommendation
· AB 04-169 Aspen Ridge Subdivision Phase II Final Plat and Ordinance #799
· AB 04-170 Sewer System Update
Reports
· Transportation Advisory Committee Minutes September 15, 2004
· Parks & Recreation Advisory Committee Minutes September 14, 2004
· McCall Improvement Committee Minutes September 23, 2004
· McCall Public Library Board of Trustees Minutes September 23, 2004
· Historic Preservation Commission Minutes July 20, 2004
· Caselle Software Annual Conference Report (Finance Department)
Adjournment
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Mayor Eimers called the regular meeting of the McCall City Council to order at
7:02 p.m. Mayor Eimers, Council Member Bertram, Council Member Greer, and
Council Member Robertson answered roll call. Council Member Muller was
excused. A quorum was present.
City staff members present were Amanda Townsend, Treasurer; Ralph Appa,
Police Chief; Bill Keating, Public Works Director; Paul Turcke, City Attorney;
Lindley Kirkpatrick, City Manager; and Dan Irwin, City Clerk.
Mayor Eimers led the Council in the Pledge of Allegiance.
Mayor Eimers called for public comment.
Jerry Vevig, 1939 Pilgrim Cove Road, stated that a petition with 200 names has been
submitted to the City Council voicing their support against changing the park entrance
at Ponderosa State Park. He stated that the proposed entrance change would
negatively affect Spring Mountain Ranch, Pilgrim Cove Road, Lick Creek Road, the
environment, and public safety. He stated that he would like the Council to vote the will
of the people and not recommend changing the park entrance.
Bill Weida, Payette Lakes Water and Sewer District, stated that the capacity in the
wastewater, winter storage, and J-Ditch land application system has become so critical
that the Payette Lakes Water and Sewer District Board must take immediate steps to
preserve the capacity to which it is legally entitled, and to insure its ability to exercise
existing commitments and support growth within the District, as well as its ability to
accommodate growth in areas adjacent to the District. As a result, the District finds it
necessary to provide the City Council with notice of the need for the City to take
immediate action regarding discharge of its wastewater to the treatment plant and
storage ponds. Mr. Weida stated that it has been well documented that the City has
experienced extreme Inflow and Infiltration in the spring runoff months resulting in an
excess 40 million gallons of water entering the wastewater treatment and storage
system. He stated that a September 16th study conducted by JUB engineers indicates
that J-Ditch storage and land application capacities in the sewer system limits future
growth in the entire system to 10-20 new hookups per year. He stated that the City of
McCall has used 113% of its capacity in the J-Ditch system this year while the District
uses only 15% of its allocation at the treatment plant, and 42% of its allocation of the J-
Ditch storage and land application facility. He stated that the District would like to work
together with the City to solve the capacity problems with the system. Mr. Weida stated
that the City of McCall was supposed to have fixed its I&l problems under the 1977
Cooperative Agreement between the two entities, but they have failed to do so. The
District wants the City of McCall to address its I&l and capacity issues immediately and
assure their annual flows do not exceed its share of capacity specified in the 1987
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amendment to the Cooperative Agreement. Mr. Weida stated that by taking these
measures, the City of McCall will be able to avoid issuing a moratorium on new
hookups or having to release effluent into the Payette River.
Council Member Robertson asked Mr. Weida who were the current members of the
Payette Lakes Water and Sewer District Board. Mr. Weida stated that the board is
composed of Jerry Vevig, Carolyn Johnson, Ed Catlett, Ross Mayfield, and himself.
Mayor Eimers said that the statement in the District's letter which says the City hasn't
addressed the I&l issues is untrue. Mayor Eimers stated that the City has completed
the repairs on Syringa Drive and will be performing $400,000 in I&l work at the Mission
to Mather project. Mayor Eimers stated that the City is taking a proactive stance in
addressing the issue and wants to reach the same goal as the District.
John Mansisidor, Lick Creek Road, stated that he believes if the Ponderosa Park
entrance is changed the majority of traffic will come into town via Lick Creek and Davis
rather than the Spring Mountain Ranch access. He stated that Lick Creek road will not
be able to handle the increased traffic capacity. He urged the Council to review the
traffic statistics presented by Steve Cuddy and not recommend an alternative entrance
to the park.
Council Member Bertram stated that a constituent recently questioned her residency to
the Mayor and insinuated that the Police Department delivers her City Council packet to
Donnelly. Council Member Bertram stated that her residence is located on Rio Vista in
McCall and requested that the Police Chief prepare a letter indicating that her Council
materials have always been delivered to her home in McCall.
Hearing no further comments, Mayor Eimers closed the public comment at 7:18
p.m.
Council Member Robertson requested that the Pine Meadows Agenda Bill be pulled
from the Consent Agenda and added to the business agenda.
Council Member Robertson submitted corrections to the minutes to be made before the
Mayor signs.
Council Member Robertson asked about the expenditures for the golf course dated
August and July. City Manager Kirkpatrick confirmed that the expenses would be
attributed to last fiscal year.
Council Member Robertson moved to approve the Consent Agenda as amended
and authorize the Mayor to sign all necessary documents. Council Member Greer
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seconded the motion. In a voice vote, all Council Members voted aye. The
motion carried.
AB 04-168 Pine Meadows Condominium Final Plat
John Russell, representing Chad Olsen and Ida Homes LLC, stated that the proposed
project is to build 4 duplex condominium units in a half block of the Lardo Townsite. Mr.
Russell stated that he was been working with staff and the Planning and Zoning
Commission since March and has complied with the conditions placed upon them. He
stated that the units are approximately 1650 square feet and will sell in the $150,000
range.
John Lund, construction superintendent for Chad Olsen, stated that the units are
designed for medium income households and are equipped with two car garages and
upgraded amenities.
Council Member Robertson asked if Grove Street was paved. John Russell stated that
as a condition of the project, Mr. Olsen will be building and paving the street according
to City specifications.
City Manager Kirkpatrick stated that since the project would normally flow into Lift
Station #7, the developer has agreed to place a private lift station on the project that will
pump into another portion of the City's sewer system.
Council Member Robertson moved to adopt the draft Findings and Conclusions
and approve SUB-04-2. Council Member Bertram seconded the motion. In a
voice vote, all Council Members voted aye. The motion carried.
AB 04-166 Ponderosa State Park Alternative Entrance Recommendation
Richard Coonts, Chairman of the Transportation Advisory Committee, stated that the
Committee is recommending that the City Council advise the Idaho Department of State
Parks and Recreation to keep the main entrance to Ponderosa State Park at the current
location on Davis Avenue and direct safety officials to work with Park officials in
developing an adequate secondary access to the park. Mr. Coonts stated that he
believes this is the best decision since it is not known what the traffic patterns will be
like when the Spring Mountain Ranch access is completed. He stated that Park also
hasn't determined what changes are going to be made, so it is difficult to make a
recommendation without knowing what Park officials are planning. Mr. Coonts stated
that the issue may need to be looked at again when future growth warrants such a
need.
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Council Member Robertson stated that the City will be able to learn a lot more when the
Spring Mountain Ranch connector is completed. He stated that the traffic pattern
studies that have been identified were completed in the late '80's and will need to be re-
monitored when the new access is complete. Council Member Robertson stated that
he believes a decision to change the park entrance is premature by one or two years.
City Manager Kirkpatrick stated that he believes the Transportation Advisory
Committee's recommendation accomplishes the best solution by allowing for a potential
secondary access point which could be used by visitors in the future.
Council Member Bertram stated that she is concerned about the increased amount of
traffic that would occur around the Middle School if the park entrance was changed.
She stated that more road and sidewalk development would need to occur before the
entrance was changed.
Council Member Robertson moved to advise the Idaho Department of State Parks
and Recreation to keep the main entrance to Ponderosa State Park at the current
location on Davis Avenue and direct safety officials to work directly with Park
officials in developing an adequate secondary access to the park. Mayor Eimers
seconded the motion. In a voice vote, all Council Members voted aye. The
motion carried.
AB 04-169 Aspen Ridge Subdivision Phase II Final Plat and Ordinance #799
City Manager Kirkpatrick stated that the agenda bill is for the final plat approval of
Aspen Ridge Subdivision Phase II and the segregation of the LID assessments on the
individual lots. Mr. Kirkpatrick stated that after Phase I was approved by Council, the
developers were able to sell all of the individual lots and the LID assessments were
paid off to the City within 6 months. Mr. Kirkpatrick explained that the segregation
process will entail splitting the larger LID parcel pieces into individual lots and assessing
the individual lots based upon size.
Dan Fulkerson, Aspen Ridge Development Group, stated that the proposed subdivision
has met all of the conditions required of them by the Planning and Zoning Commission.
Council Member Robertson moved to approve the final plat of the Aspen Ridge
Subdivision Phase II SUB-02-1 and suspend the rules and read Ordinance #799
by title only, one time only. Council Member Bertram seconded the motion. In a
roll call vote, Mayor Eimers, Council Member Bertram, Council Member
Robertson, and Council Member Greer voted aye. The motion carried.
Lindley Kirkpatrick, City Manager, read Ordinance #799 by title only.
Council Member Robertson moved to adopt Ordinance #799 and authorize the
mayor to sign all necessary documents. Council Member Greer seconded the
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motion. In a roll call vote, Council Member Bertram, Council Member Robertson,
Council Member Greer, and Mayor Eimers voted aye. The motion carried.
AB 04-170 Sewer System Update
Council Member Muller joined the meeting via conference phone.
City Manager Kirkpatrick stated that recent capacity issues with the City's municipal
sewer system have been discovered, and representatives from JUB Engineers,
Holladay Engineering, and Payette Lakes Water and Sewer District were invited to the
Council meeting to discuss the situation. Mr. Kirkpatrick stated that the problem isn't
fully defined only that certain variables have been identified but not prioritized. He
stated that there currently appears to be two primary issues, the first is the land
application system and the second is the collection of the wastewater. Mr. Kirkpatrick
stated that other issues in the system exist but they are less critical at this time.
Tim Haener, JUB Engineers, stated that JDPAI Cooperative is using much less treated
effluent than originally planned and committed to by the NRCS during the facility
planning process. Mr. Haener stated that although the retaining pond has been able to
be adequately drained in the past three years, they need to determine why the
anticipated amount of discharge isn't happening. He stated that under the NPDES
permit the effluent can be discharged into the Payette River if the lagoons are too full
during the spring, but everybody would like to mitigate this potential option. During the
facility planning process NCRS identified 2500 acres which could be treated using a 3:1
dilution of the effluent, and eventually reached signed agreements with farmers that
committed 2300 acres for the use of the effluent. NCRS indicated that the farmers
would use up to 25 inches of water per year which would allow the City to discharge
450 million gallons of treated effluent. The facility plan was created based upon these
commitments made by the NCRS, and the City's budget allowed the construction of a
significantly smaller 280 million gallon holding pond. Mr. Haener stated that JUB was
hired by the City to look at the option of discharging 1:1 effluent. He stated that the
NCRS representative, Berry Albert, contacted farmers and received interest of using the
1:1 effluent ratio. JUB began negotiations with DEQ about the possibility of using 1:1
treatment under the existing agreement. Mr. Haener stated that he just discovered
from the Irrigation District last Friday that there is no interest by the farmers in using the
1:1 effluent. Mr. Haener stated the Irrigation District also indicated that the amount of
land that NCRS identified was actually 1900 acres instead of 2300. He stated that
based upon JUB's calculations the farmers are currently using 14 inches of water per
year rather than the previously estimated 25 inches per year. Mr. Haener stated that
problems in the system are occurring because there is less land and a smaller demand
for the system than originally planned. Mr. Haener stated that over the next few weeks
JUB will be investigating the problem by verifying how much land is actually in use in
the system, determine if the actual demand for the effluent is 14" per year, check the
metering system to make sure the 3:1 ratio is being met, and to check J-Ditch Phase I
capacity issue.
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Council Member Bertram asked if the farmers using the treated effluent were required
to complete agreements limiting the selling of their land. Mr. Haener stated that the
farmers agreed to dedicate their acreage to the project for a 20 year period.
Shawn Kohtz, Holladay Engineering, stated that based upon the information his firm
has collected from a conglomeration of sources the major bottleneck in the system
appears to be the lack of land application. Mr. Kohtz stated that even after the issue of
land application is addressed, the City will still need to implement long range planning
to address the capacity issues at the winter storage and wastewater treatment facilities.
Mr. Kohtz stated that the problems need to be studied in greater detail but at first
glance it appears that the City is approaching the capacity of its wastewater treatment
facility.
Council Member Muller asked if the current figures being used by Holladay Engineering
to calculate the system's capacity considered all current and future proposed
developments such as the ones being considered by the Council on tonight's agenda.
City Manager Kirkpatrick stated that the numbers used by Holladay include all current
and future developments which the engineering firm has signed a will serve letter for,
including the two developments approved earlier in the evening.
Mr. Kohtz stated that the next bottleneck in the system after land application is the 280
million gallon winter storage lagoon. Mr. Kohtz stated that there is certain amount of
time the City is required to store water so the 1:1 application will have little bearing on
the storage issue unless a post irrigation season is established.
Bill Weida stated that even though the pond has been able to be drained over the past
three years, the City needs to keep in mind that it is leaking 50 million gallons per year
and is supposed to be fixed.
Bill Burke, Payette Lakes Water and Sewer District Operations Manager, stated the
new representative from NRCS has stated that the agency will not support the 1:1
application of effluent. He stated that the short term solution is for the City to rigorously
tackle the I&l problem. He stated that he had contacted Pipeline Services in Boise who
would be willing to do the work throughout the winter at $500 per manhole. Mr. Burke
stated that if the top 50 leaking manholes in the City were repaired up to 250,000
gallons a day in storage capacity could be saved.
Council Member Bertram asked if there were any other locations where the effluent
could be used. Mr. Kohtz stated that regulations are being changed to allow uses in
such areas like the golf course if a high degree of treatment is used.
Bill Burke stated that the Sewer District has talked with the Department of
Environmental Quality and it is was suggested that a land treatment area be
designated. The District is currently looking at potential areas including additional farm
ground or other forested areas. Council Member Muller stated that the Council had
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previously explored using vacant Boise Cascade land but the cost to install new piping
and sprinklers wasn't feasible.
Mayor Eimers asked City Manager Kirkpatrick if City staff should develop an I&l plan.
Mr. Kirkpatrick stated that an I&l plan should be developed, but right now the City needs
to find out whether the I&l or land application issue poses a greater threat.
Council Member Robertson suggested that City Council meet jointly with the Payette
Lakes Sewer Board when the engineers are able to provide their findings. Mayor
Eimers agreed that the Council and Sewer Board should meet for the purposes of
jointly reviewing the research which will be conducted by JUB and Holladay Engineering
and determine a solution. It was determined by Council to schedule a joint special
meeting with the Sewer Board on December 2, 2004.
City Manager Kirkpatrick stated that another issue related to the Sewer System is the
failure of liftstation #7.
Shawn Kohtz stated that liftstations are able to operate overcapacity but the City needs
to be careful due to the location next to the river and possible fines from the DEQ if it
was to overflow. Mr. Kohtz stated that even by replacing the motor and pump additional
hookups in the area can't be made unless it is replaced.
Council Member Robertson stated that with the myriad of problems in the system it is
important to determine where the greatest amount of good can be achieved with
amount of money available.
Mayor Eimers stated that it is important for the City to proceed forward with the water
and sewer rate study so money is available to fix the system problems.
Bill Burke stated that the costs for the sludge removal project came back significantly
higher than estimated because of increased construction costs. He has asked JUB and
Holladay Engineering to review the numbers to ensure that they are correct. He stated
that the project is estimated to cost $750,000 rather than the original estimated
$459,000. Mr. Burke stated that Stibnite mine is willing to truck and dispose of the
sludge. He is going to utilize the assistance of City Staff to obtain 319 funding from the
Department of Environmental Quality to assist in supplementing the cost of the project.
Council Member Robertson asked if City Manager Kirkpatrick and Brock Heasley had
reached any outcome in their meeting with Heartland Gymnastics. City Manager
Kirkpatrick stated that the group had only requested the single meeting with Council
Member Bertram and Robertson and very little has materialized since.
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Dan Irwin, City Clerk, stated that a special Council meeting would be held on November
3, 2004 at 12:30 p.m. for the purposes of canvassing the local option tax election
results. Council Members requested that they be contacted on election night with the
results.
Bill Keating, Public Works Director, stated that they are in the process of advertising for
a utility worker position. He also stated that the department is going to a seven day
work schedule for snow removal.
Without further business, Council Member Robertson moved to adjourn. Mayor
Eimers seconded the motion. All Council Members voted aye. The motion
carried. The Council adjourned at 10:21 p.m.
Kirk L. Eimers, Mayor
ATTEST:
Dan Irwin, City Clerk
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