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Home My Public Portal AboutFebruary 7 2011 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Meeting Monday, February 7, 2011 Present: President Russ Evans, Secretary Kara Thomas, Tim Trigg, City Council Liaison Phyllis Rokicki Putnam County Library Liaison Wes Wilson, and' Greencastle Community School Corporation Liaison Monica Fennell Absent: Vice President Dr. John Hennette Also Present: Assistant Director Troy Scott and Parks & Recreation Director Rod Weinschenk Call to Order The regular meeting of the Board of Park Commissioners was called to order at 6:00 p.m. by President R.Evans and held in the council room at Greencastle City Hall. Public Input - None Minutes T.Trigg motioned, with second by K.Thomas, to accept the minutes from Wednesday, January 5, 2011 as presented. All Ayes. Claims The monthly claims were approved on a motion from K.Thomas, second by T.Trigg. All Ayes. Reconfiguration of the Board 1. President - The board members took a moment to discuss last year's appointments and then on a motion from K.Thomas, second by R.Evans made J.Hennette President. All Ayes. 2. Vice President — On a motion from T.Trigg, second by R.Evans, K.Thomas became Vice President. All Ayes. 3. Secretary — On a motion from T.Trigg, second by K.Thomas, R.Evans became Secretary. All Ayes. Old Business Master Plan Update — Rod Weinschenk discussed the department goals for 2011 that will be listed in the Master Plan. A quick list of the top four projects include: 1. Bandshell Driveway 2. Jaycee Park Master Plan 3. Big Walnut Sports Park—Land & Water Conservation Grant 4. Aquatics Center Face-Lift—painting support structures to water slide and diving board New Business 1. Ice Storm Damages — Director R. Weinschenk gave a report in regards to the damage received following last week's ice storm. Many twigs, branches and limbs were down in the park. We lost one entire tree and there are approximately eight branches that will need to be address by a professional tree cutting services. 2010-02-07 Minutes—page two D & S Tree Service has already been alerted. He also reported that two large limbs have fallen across the Albin Pond Pathway and will be taken care of as soon as the ice melts. R.Weinschenk stated his concern for safety, not wanting anyone operating a chainsaw while standing on ice. 2. Storm Spotter's Class —R.Evans stated that he will send information in regards to a Storm Spotter's Class that will be offered on February 23 at 7:00 p.m. and felt the park crew should attend. Since many of our personnel members work out of doors, this program may be beneficial to them. Director's Report 1. Recreation Programming - Director R.Weinschenk turned the floor over to Assistant Director T.Scott who gave a quick review of some of the upcoming recreation programs. He included fliers for each program. a. Brickmania Programs—Upcoming Brickmania Programs include: i. Brickmania Valentine's Program — Wednesday, February 9th each participant will receive a small Valentine Book kit, which will hold a small wallet sized photo. Fee: $10.00. ii. Brickmania: Lego Brick Building Workshop — The second of this winter's building sessions will be held on Sunday, February 13 from 1:00-p.m. to 4:00 p.m. at City Hall. Fee: One handful of Legos or financial contribution to purchase more Legos! iii. Brickmania: Display Contest — Wednesday, March 2nd, 2011 will be the annual contest for children of all ages. Awards will be given for Kits and Original "Create Your Own" displays. Judging will be done at 7:00 p.m. with awards announced at 7:30 p.m. b. Greencastle Walk & Talk Program — This program is designed to get people out and about during the coldest month of the year. Offered from February 1 to March 31, 8:00-10:00 a.m. Tuesdays and Thursdays, we will partner with DePauw University and utilize the DePauw University Indoor Track and Tennis Facility. This program is open to active Seniors and Adults. Fee: $25.00 per person, which will include an official walk and talk identification badge, t-shirt, walking journal, water bottle, snack once a week and a guest speaker once a month. c. February is Chocolate Lover's Month — T.Scott presented a programming idea for "husbands who haven't bought Valentine's Day gifts yet!" This program will be completed as a partnership with the Putnam County Museum. The program will tell the history of chocolate and the making of many chocolate treats with a chocolate fountain. Cost per person is $20, which was accepted by the board on a motion from T.Trigg, second by K.Thomas. All Ayes. d. Cyber Crimes Program — T.Scott also talked about a partnership with the Putnam County Library and Greencastle Police Dept. that will target Senior Citizens and the potential of being taken via the interne and computers. This program will be a free service and held at the Library. 2010-02-07 Minutes—page three Monica Fennell presented a possible contact for an expanded programming schedule. She suggested contacting the Consumer Protection Office of the Attorney General's office. They have speakers who could be called,upon to present different Cyber Crime prevention topics. e. Tennis Program—T.Scott mentioned that he has made contact with a vendor at the IPRA Conference who could put a new twist on the Adult Tennis Program. K.Thomas found this of interest and may be able to help organize a Tennis Tournament as part of the July 4th weekend list of events. f. Umpire's Clinic—both R.Evans and T.Trigg were interested in the possibility of hosting an umpire's clinic. R.Weinschenk stated he had made contact with the Indiana ASA Office and although they weren't able to hold one in Greencastle at this time, were going to send the Umpire Clinics scattered throughout the state of Indiana. Next Meeting The next meeting of the Greencastle Board of Park Commissioners will be held Wednesday evening, March 2, 2011 at 7:30 p.m. in Greencastle City Hall. The board was reminded that they would be judging the Brickmania Contest at 7:00 p.m. with the meeting beginning at 7:30 p.m. Adjournment r On a motion from K.Thomas, second by T.Trigg, the park board meeting was adjourned at 6:45 p.m. All Ayes. Minutes respectfully submitted by: Roderick M. Weinschenk, Director Greencastle Parks &Recreation Department Minutes approved by: � 7 Dr. John Hennette, President Kara Thomas, Vice President Russell Evans, Secretary Tim Trigg "v'�� 0110 • • Y GREENCASTLE PARKS & RECREATION DEPARTMENT ACCOUNTS PAYABLE VOUCHER DOCKET -RC131tvArt�v►- �-P 7, 2011 VENDOR 11 DESCRIPTION AMOUNT ADT Security Services Alarm services 86.33 Black Lumber Co, Inc. Plywood trailer bed, 6 pathway posts 119.52 Cintas First Aid kit inspection and restock 68.77 Co-Alliance—Midland Coop Gasoline& diesel fuel 392.27 Don's Garage Repairs to park fleet of trucks 1,525.13 Greencastle Rotary Club Rotary Quarterly dues and fees 142.50 Headley Hardware Expenses: 208.49 ❑ Repair Parts $ 38.76 ❑ Facility Maintenance $169.73 Liberty Industries, Inc. Replaced steel mesh on trailer ramp 120.00 National Entertainment, Inc. Purchased toy-filled Easter Eggs 240.00 Professional Garage Door Systems Bottom seal for park dept garage door 27.60 Rich's TV/Radio Shack 12-volt battery—aquatics center alarm 34.99 Wal-Mart—Community Credit Card Rec. supplies 335.48 TOTAL GENERAL EXPENSES $3,301.58 PARK NON-REVERTING BASKETBALL FUND Doreen Workman Youth Basketball gym supervisor 108.00 Hannah Deer Youth Basketball gym supervisor 117.00 Jim Pritchard Youth Basketball official— 15 games 270.00 Kim Pieper Youth Basketball gym supervisor 171.00 Kyle Nobles Youth Basketball gym supervisor 225.00 Nick Pritchard Youth Basketball official— 15 games 270.00 Stacy Robinson Youth Basketball gym supervisor 234.00 TOTAL PK NR BASKETBALL EXPENSES $1,395.00 PARK NON-REVERTING SOFTBALL FUND Sports Supply Group, Inc. Softball diamond supplies 527.47 TOTAL PK NR SOFTBALL EXPENSES $527.47 GRAND TOTAL EXPENSE FOR THE MONTH $5,224.05 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$5,224.05 dated this 7th day of February, 2011. SIGNATURES OF GOVERNING BOARD ("o Russell Evans, President Dr. John Hennette, Vice President ra Thomas, Secretary Tim Trigg oito fid