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Home My Public Portal AboutMarch 2 2011 Regular Session Greencastle Board of Park Commissioners • Minutes of the Regular Meeting Monday, March 2, 2011 Present: Vice President Kara Thomas, Secretary Russ Evans, member Tim Trigg, City Council Liaison Phyllis Rokicki, Putnam County Library Liaison Wes Wilson, and Greencastle Community School Corporation Liaison Monica Fennell Absent: President Dr. John Hennette Also Present: WGRE Radio representative Kacy Wendling, Cystic Fibrosis representative Athena Cooper, Assistant Director Troy Scott, Parks & Recreation Director Rod Weinschenk, as well as contestants and parents of the Brickmania Contests Call to Order The regular meeting of the Board of Park Commissioners was called to order at 7:30 p.m. by Vice President K.Thomas and held in the council room at Greencastle City Hall. Contest Winners 2011 Snow Sculpture Contest • 1st Place Snowman Noah Poynter age 13 • 1st Place Snow Sculpture Rudy and Sam Hagen Snow Fort • 2nd Place Snow Sculpture The Paul Champion Family Iwo Jima Flag Raising 2011 Brick Mania- 1st Place Winners • Kits—Youth Sam Hagen(10) Motorized Star Wars AT -AT • Kits—Family Connor(6) & Patrick Barcus (37) H.P. Hogwarts Castle • Original Creation 7 under Rudy Hagen (7) "Serving Up Under Sea Fun" • Original Creation 8-12 Ben Wilkerson (9) Bionicle "Battle Defender" • Original Creations 13-17 Zach Wilkerson(13) S.W. "Jedi Detention Center" • 2011 Brick Master Rudy& Sam Hagen "Lego City Crime Spree" Public Input- None Minutes R.Weinschenk reminded the board and audience that the regular meeting was not held on February 2 due to the ice storm that we received that week and was rescheduled for the following Monday evening. T.Trigg motioned, with second by R.Evans, to accept the minutes from Monday, February 7, 2011 as presented. All Ayes. Claims The monthly claims were approved on a motion from R.Evans, second by T.Trigg. All Ayes. ,� Cystic Fibrosis Adult Easter Egg Hunt Athena Cooper was in attendance to request permission to use Robe-Ann Park on Saturday evening, April 30 for the third annual Cystic Fibrosis Fundraiser. A $10.00 per 2011-03-02 Minutes—page two person fee will be charged for participation, with the event beginning after dark at approximately 9:00 p.m. On a motion from T.Trigg, second by R.Evans, the request was approved by the board. All Ayes. • ParkFest Request The annual request for usage of Robe-Ann Park was not received as expected, so R.Weinschenk requested the board table the request. On a motion from R.Evans, second by T.Trigg the request was talbed. All ayes. 5-Year Master Plan 1. Review of Changes —R.Weinschenk reviewed additions to Chapter 4: Standards Analysis section of the 5-Year Master Plan, in regards to ADA statements. These changes included remarks pertaining to past inspections and upcoming expectations addressing ADA compliance in throughout the municipal park system. 2. Signatures—R.Weinschenk requested that the park board authorize each member to sign a 2011 copy of the"Assurance of Compliance Section 504 of the Rehabilitation Act of 1973"that is required to file a master plan with the state of Indiana. On a motion from R.Evans, second by T.Trigg,the board authorized each member to sign the "Assurance of Compliance Section 504 of the Rehabilitation Act of 1973" form. All Ayes. 3. Approval to Submit—Following discussion, R.Weinschenk received �-� authorization from the park board to submit the amended Greencastle Parks & Recreation Department 5-Year Master Plan to the State of Indiana Department of Natural Resources on a motion from R.Evans, second by T.Trigg. All Ayes. Old Business 1. Ice Storm Damage — Director R. Weinschenk gave an update in regards to the damage received following the February 1st ice storm. D & S Tree Service was hired to clean up the storm damage. Many twigs, branches and limbs were down in the park and at least 5 trees will be lost. He will look into planting trees later this spring as part of an Arbor Day event. . 2. PCYSA Split Rail Fence—Director R.Weinschenk reported to the board that the PCYSA youth soccer program will be purchasing 3-rail split rail fencing to place between the soccer fields and parking lots. The bottom, or third rail, will be set within 9-inches of the ground to help keep the smaller soccer balls from rolling past them. The park board felt this was a good project and supports the project. New Business 1. Authorization to purchase 60" mower — R.Weinschenk requested the board consider authorizing the purchase of a 60" Toro Mower. He stated we had hopes of combining the engine from one mower to the frame of a second, but have found that the combination won't work. Park maintenance supervisor Ed Neumann has received a bid on a new mower, with a two mower trade-in, from Humphrey's Outdoor Power and Haltom Equipment from Mooresville. The prices differ in the favor of Haltom Equipment by $1,400.00. 2. 2011-03-02 Minutes—page three /" , On a motion from T.Trigg, second by R.Evans, the board authorized purchasing the 60" Toro on the lowest bid. All Ayes. 3. Spring Softball League - R.Evans inquired into the possibility of offering a spring softball league. R.Weinschenk stated that he would be open to offering an Early Bird Coed Softball League prior to the start of the Men's & Women's Softball Leagues. This league would play during the month's of April and May and be open to the first 8 teams registered. . 4. Umpire Training Information - R.Weinschenk informed R.Evans that he has ordered umpire training information for a future softball umpire. Director's Report Director R.Weinschenk gave a short report and then turned the floor over to Assistant Director T.Scott who gave a quick review of some of the upcoming recreation programs. Next Meeting The next meeting of the Greencastle Board of Park Commissioners will be held Wednesday evening, April 6, 2011 at 7:30 p.m. in Greencastle City Hall. Adjournment On a motion from T.Trigg, second by R.Evans, the park board meeting was adjourned at 8:34 p.m. All Ayes. /'1 ‘ Ak . Minutes respectfully submitted by: � ---- Roderick M. Weinschenk, Director Greencastle Parks &Recreation Department Min'\(uttes a r ve y: / 16' 1 L4 1142 Dr. b Henn e, President Kara Thomas, Vice President iti -1,13-x2t043 Russell Evans, Secretary Tim Trigg GREENCASTLE PARKS & RECREATION DEPARTMENT ACCOUNTS PAYABLE VOUCHER DOCKET MARCH 2, 2011 VENDOR DESCRIPTION AMOUNT ADT Security Services Alarm services 86.33 Butler's L.P. Fertilizer L.P. gas tank rental fee 125.00 Co-Alliance—Midland Coop Gasoline & diesel fuel 413.87 Fastenal White reflector tape—pathway pylons 33.50 Flying W Awards Community Pinewood Derby Awards 139.65 Headley Hardware Facility Maintenance (14 invoices) 255.52 Horizon Business Center Colored paper for program fliers 23.97 Humphrey's Outdoor Power Facility maintenance expenses: 44.05 Oriental Trading Company, Inc. Recreation programs supplies 53.90 Orkin Pest Control Park house: insect prevention 84.72 PNC Commercial Visa Card Brickmania supplies & awards 201.69 Stello Products, Inc. People Pathways mini-stop signs 120.00 Wal-Mart—Community Credit Card Expenses: 77.01 ❑ Rec. supplies 67.04 ❑ Facility maintenance 9.97 TOTAL GENERAL EXPENSES $1,659.21 PARK NON-REVERTING BASKETBALL FUND Alec Davis Youth basketball scorekeeper 72.50 Doreen Workman Youth basketball scorekeeper 45.00 Flying W Awards Youth basketball awards 1,333.00 Hanna Deer Youth basketball gym supervisor 63.00 Jim Pritchard Youth basketball official 180.00 Kim Pieper Youth basketball gym supervisor 45.00 Kyle Nobles Youth basketball gym supervisor 81.00 Nathan Greziek Youth basketball scorekeeper 130.50 Nick Pritchard Youth basketball official 180.00 Stacy Robinson Youth basketball gym supervisor 108.00 Wal-Mart Auction frame 24.00 TOTAL PK NTR BASKETBALL EXPENSES $2,262.00 GRAND TOTAL EXPENSE FOR THE MONTH $3,921.21 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$3,921.21 dated this 2nd day of March, 2011. SIGNATURES OF GOVERNING BOARD Dr. John Hennette, President Kara Thomas, Vice President AZ---;r7r(it Russ Evans, Secretary Tim Trigg s • •