The URL can be used to link to this page

Home My Public Portal AboutApril 6 2011 Regular Sesson • Greencastle Board of Park Commissioners Minutes of the Regular Meeting Monday, April 6, 2011 Present: President Dr. John Hennette, Vice President Kara Thomas, member Tim Trigg, City Council Liaison Phyllis Rokicki, Putnam County Library Liaison Wes Wilson, and Greencastle Community School Corporation Liaison Monica Fennell Absent: Secretary Russ Evans • Also Present: Tonya Sanders - WREB, Jenny Bradshaw & Rachel Ronus — American Cancer Society, Jan Firebaugh, President Assistant Director Troy Scott, Parks &Recreation Director Rod Weinschenk Call to Order The regular meeting of the Board of Park Commissioners was called to order at 7:30 p.m. by President J. Hennette and held in the council room at Greencastle City Hall. Public Input "Making Strides Against Breast Cancer"—J. Bradshaw&R. Romas with the American Cancer Society presented a request to hold a fundraiser 5K Run/Walk on Saturday, October 29, 2011 to raise funds for breast cancer research. Board members expressed interest, but worried it might conflict with the Halloween Fun Run, which takes place the same weekend. Parks Director R. Weinschenk suggested the organizers contact Rebeckah Howard, who coordinates the Halloween run, and see if the two events can be done in conjunction with one another. J.Bradshaw was open to the idea and would make the contact. On a motion from T.Trigg, second by K.Thomas, the board tabled further discussion until the May meeting. All Ayes. Minutes K.Thomas motioned, with second by T.Trigg, to accept the minutes from Wednesday, March 2,2011 as presented. All Ayes. Claims The monthly claims were approved as presented on a motion from T.Trigg, second by K.Thomas. All Ayes. Special Park Usage Requests 1. Summer Enrichment Program—The board entertained a written request from Gayle Hansen, Executive Director, of the Gobin Church Summer Enrichment Program. This annual request to reserve Learn-to-Swim Program for the SEP participants and allowing free afternoon swim was approved on a motion from K.Thomas, second by T.Trigg. All Ayes. 2. WREB 94.3 FM Days - Tonya Sanders, Account Executive, from WREB Radio Station Dates made a request to partner with the Greencastle Board of Park Commissioners to offer special pool admission rates and games at the Greencastle Aquatics Center at least three times during the season—June 9th, July 14th. and August 1 • • 11th from 5:30-8:00 p.m. Event would include 94-cent admission rates,free pizza (from area sponsoring restaurants), GAC Snack Shack drink&food specials, games • and give-aways. Director R.Weinschenk suggested going from 5:00-8:00, since the family swim begins at 5:00 p.m. On a motion from K.Thomas, second by T.Trigg the 110" request to hold.WREB Nights at the Greencastle Aquatics Center was approved. All Ayes. 3. Celebrate Parks & Recreation Month — The board gave approval to J.Firebaugh, president of the Friends of the Park Association of Putnam County, Inc. to give-away popsicles on July 14th, in conjunction with WREB to "Celebrate Parks & Recreation Month". All Ayes. • Parks Department 5-Year Master Plan 1. Presentation of GPRD 5-Year Master for final review—Director R.Weinschenk presented copies of the official Greencastle Parks &Recreation Department 5-Year Master Plan and a letter received from Greg Beilfuss, State and Community Outdoor Recreation Planner with the Department of Natural Resources Division of Outdoor Recreation. The letter dated March 29, 2011 stated the plan meets the DNR's requirements for local parks&recreation master plans and cover sheet e-mail stated"Thanks for all your hard work on this plan; it really shows!" 2. Approval of Resolution 2011—Director R.Weinschenk presented Resolution 2011 which was read and passed adopting the Parks&Recreation 5-Year Master Plan on a motion from T.Trigg, second by K.Thomas. All Ayes. 3. Assurance of Compliance—Director R.Weinschenk presented a copy of the "Assurance of Compliance Section 504 of the Rehabilitation Act of 1973"that was presented at the last meeting to secure President J.Hennette's signature. This will be mailed to the G.Beilfuss with the DNR. Old Business/FOTP 1. Maple Berry Park Sign — J.Firebaugh gave an update in regards to the sign proposed for Maple Berry Park. They are awaiting an initial proposal, to include a design and estimate. 2. EggFest - J.Firebaugh presented a reminder of the upcoming Eggfest: Teen Egg Hunt in the Park after Dark, which has been set for Friday evening, April 15th. Help will be needed during the event to lay and supervise the eggs. • PCYSA—Split rail addition to Big Walnut Sports Park • Albin Pond Trail Projects—DePauw University Inter-Faith Group , • Maple Berry Park Sign—FOTP Project New Business 1. LWCF Grant Request—With the 5-year master plan filed and accepted the Greencastle Parks &Recreation Department is eligible to apply for a Land& Water Conservation Fund Grant through the Indiana Department of Natural Resouce's Division of Outdoor Recreation. Director R.Weinschenk asked the board what kind of projects they would like to see completed. The park board stated they would like to see additional improvements completed at Big Walnut Sports Park,which could include: a. ASA Softball Field-Additional adult softball field with ASA regulation • fences &lights • . 2 • • b. Disc Golf—Nine additional holes for the disc golf course c. Dog Park—For the dog enthusiast and a new facility to Putnam County would be a designated dog park with fences, closing gates, trees, drinking fountain, benches and Dog-i-Pot Station d. Basketball Court—Constructing a basketball court in the vicinity of the park shelter located in the center of the park with 10' regulation baskets and court markings e. Soccer restrooms—Constructing a set of modern restrooms to serve the • PCYSA Soccer Program f. Playground additions—Utilizing some of the funds to construct an addition to the playground centrally located in the park 2. Program Fees—Assistant Director T.Scott discussed the programs and program fees to be included in the Greencastle Parks & Recreation Department's 2011 Program and Event Guide. Director R.Weinschenk apologized that a"draft" copy of the brochure was unavailable,not yet back from the printers, in order to meet state regulations the fees needed to be approved by the park board. On a motion from K.Thomas, second by T.Trigg,the fees were approved. All Ayes. Although they would probably receive a copy of the program and event guide through the local schools, R.Weinschenk stated he would make it available at the next meeting. Director's Report Director R.Weinschenk gave a short report and then turned the floor over to Assistant Di_ T.Scott of the past andupcoming recreation Director who gave a quick review of some �.��, yuS� upcoming programs. Next Meeting The next meeting of the Greencastle Board of Park Commissioners will be held Wednesday evening, May 4, 2011 at 7:30 p.m. in Greencastle City Hall. Adjournment On a motion from K.Thomas, second by T.Trigg, the park board meeting was adjourned at 8:39 p.m. All Ayes. Minutes respectfully submitted by: Roderick M. Weinschenk,Director Greencastle Parks &Recreation Department Minutes ap ',axed y: / f .474 G Dr. Jo Henne e, President Kara Thomas, Vice President Russell Evans, Secretary Tim Trig e �„ CITY OF GREENCASTLE BOARD OF PARK COMMISSIONERS PRICING LIST FOR PROGRAMS OFFERED BY AND THROUGH THE GREENCASTLE PARKS & RECREATION DEPARTMENT April 6, 2011 Facility Rental Fees Non- Not For Shelter Rentals Seats Resident Resident Profits Robe-Ann Park Shelters Shelter#1 90 $40.00 $55.00 $25.00 Shelter#2 120 $40.00 $55.00 $25.00 Shelter#5 80 $40.00 $55.00 $25.00 Bob Flanagan Bandshell Social/Reunion 48 $40.00 $55.00 $25.00 Band/Show/Special Event $50.00 $65.00 $35.00 Jaycee Park Shelters #1 w/fireplace 50 $30.00 $45.00 $20.00 #2 w/out fireplace 40 $25.00 $40.00 $20.00 Big Walnut Sports Park Shelters #1 (central) 27 $30.00 $45.00 $20.00 #2(southwest) 48 $25.00 $40.00 $15.00 #3 (southeast) 40 $25.00 $40.00 $15.00 Disc Golf Course plus BWSP#3 rental no entry fees $30.00 $45.00 $20.00 w/entry fee $50.00 $65.00 $40.00 Softball Diamonds-Robe-Ann Park&Big Walnut Sports Park Reservation Fees Reserved Practice $15.00 $30.00 $10.00 1 Game(prepared,press box,w/o lights) $20.00 $40.00 $15.00 1 Game(prepared,press box,w/lights) $35.00 $55.00 $25.00 League play(prepared,press box,w/lights) $45.00 $70.00 Tournaments(1 prep to start,w/lights if needed,&rechalk champ game) 1-Day Tournament* $100.00 $135.00 $85.00 2-Day Tournament* $175.00 $210.00 $150.00 3-Day Tournament* $250.00 $285.00 $200.00 Diamond Drying supplies $15.00 per bag applied * "Day"is defined as games scheduled per each given calendar date. 2011 Aquatics Program Fee Structure: Daily Admission: 0-4 years Free Birthday Parties: 5 years&over $3.00 Base Rate 1-10 people $75.00 Season Passes: +each additional person $ 5.00 Individual Season Pass $50.00 Family Pass(4 people) $140.00 Swim Lessons: +each additional person $20.00 Learn-To-Swim(7 years&up) Greencastle Gate Pass: -Ten(10) 1/2 hour classes $30.00 10-Punch Pass(Save$5.00) $25.00 Water Babies(Preschool) Private Pool Rentals: -Ten(10) 1/2 hour classes $30.00 1-75 people $150.00 Private Lessons 76-150 people $220.00 -Ten(10) 1/2 hour classes $80.00 151 +people $300.00 , Adult Programs Summer Running Club $15.00/person e . . Walking Wednesdays Free! Adult Tennis League $40/player Early Bird Coed Softball League $330.00 per team (10 games) Men's 12" Slow-Pitch Softball League $610.00 per team(10 games, weekend tourney) Women's 11" Slow-Pitch Softball League $410.00 per team (10 games, weekday double elimination tournament) Fall Coed Softball League $440.00 per team(Single round robin schedule, weekday double elimination tourney) All-Star Game Fundraiser 1 non-perishable food item/donation 2012 Recreation Programs Mommy& Me—Spring Session $25.00 per session, $5.00 per day Family Spanish Language Classes $15.00 per family Introduction to French Language Classes $15.00 per family "Look Up In the Sky" Day! Free! Annual Easter Egg Hunt Free! Eggfest: In the Park After Dark not our program—Friends of the Park Association Cystic Fibrosis Easter Egg Hunt not our program—Cystic Fibrosis Pet Care Workshop $15.00 per person Cinco De Mayo $5.00 per person "Recycle Art" at the Museum $5.00 per person "Recycle Art" in the Park $5.00 per person Arbor Day Celebration Free! Mother Earth Bike Ride Free! "Flying High" Disc Golf Tournament $10.00 per person Volleyball Clinic $25 per person S.P.A.R.K. Free! Celebrate Kids Fishing Day Free! Youth Tennis Instruction $25.00 per person Police Boot Camp $35.00 per person Summer Science Club $15.00 per person My First Day Camp $35.00 per person Family Picnic Night Free! Louisville Baseball &Museum Trip $45.00 per person "What's That Bug?" $15.00 per person Mommy&Me—Fall Session $25.00 per session Mommy&Me—Holiday Edition $25.00 per session Gingerbread Challenge: Haunted House Free! Brickmania Challenge: Haunted House Free! "Great Pumpkin" Decorating Contest $5.00 per pumpkin "It's the Great Pumpkin" Coed Softball $130.00 per team Happy Holidays at the Museum $$5.00 per youth Brickmania Challenge: Santa Claus Contest Free! Gingerbread House Decorating Contest Free! Light the Park Free-will Donation! ,-� Phone Calls From Santa Free! 4.0 • Brickmania: Lego Christmas! $10.00 per person 0114 Greencastle Youth Basketball (grades 1-6) $50.00 per player "My First Shot!" Basketball $35.00 per player Pinewood Derby Workshop Workshop Free! Chinese New Year 2012 Free! Celebrate Ground Hog Day! $5.00 per person "Create a Valentine!" Workshop $5.00 per person Brickmania: It's a Lego Winter! $10.00 per person Brickmania Workshop Free! Brickmania Challenge 2012 Free! St.Patrick's Day $5.00 per youth Independence Day Co-Ed Softball Tournament- $135.00 per team(proceeds to C4C) Mike Rokicki Memorial Road Run/Walk Pre-registration $15.00, Day of event $20.00 Firecracker Fun Run Free! Red, White& Blue Pinewood Derby Kit$5.00, Cub Scouts $3.00, Open classes $5.00 Refunds Because of the time involved in arranging, advertising, and administrating programs, the parks& recreation department offers the following refund policy: o A full refund will be given if the department cancels the program or notification of non- participation is received two prior to the program. After two weeks, a$3.00 fee will be charged. o A percentage of the fee may be refunded once the program starts up to the halfway point, less a minimum charge of$3.00. o No refunds will be given if 50% of the program has been completed. o Any other situations or questions,may be directed to the Parks&Recreation Director or the Greencastle Board of Park Commissioners if not satisfied. w GREENCASTLE PARKS & RECREATION DEPARTMENT ACCOUNTS PAYABLE VOUCHER DOCKET APRIL 6, 2011 . VENDOR DESCRIPTION AMOUNT ADT Security Services Alarm services 86.33 • Black Lumber Co, Inc. Parkhouse - White downspouts ' 39.07 Black Lumber Co, Inc. Deckwood for Emerald Palace fence 18.28 Cintas First Aid& Safety First Aid cabinet restocking 41.19 Co-Alliance—Midland Coop Gasoline& diesel fuel 565.72 D & S Tree Service, Inc. Ice storm damage & cleanup 5,200.00 Don's Garage, Inc 1998 dodge & 1996 gmc pickup repairs 488.08 Haltom Equipment, Inc. Toro 27 HP 60" deck 4,888.00 Headley Hardware Facility Maintenance (14 invoices) 31.51 Horizon Business Center Expenses: 245.25 ❑ Office supplies $ 32.98 El Rec. Supplies—paper $212.27 Humphrey's Outdoor Power Facility maintenance expenses: 252.97 PNC Commerical Visa Card Bulkfoods.com—Easter Egg candy 573.12 State Chemical EZ handwipes 229.71 Taylor Made Awards Snow Sculpture Awards 34.76 Wal-Mart—Community Credit Card Expenses: 198.09 ❑ Office Supplies 189.59 El Rec. Supplies 8.50 TOTAL GENERAL EXPENSES $12,892.08 foo- PARK NON-REVERTING SOFTBALL FUND Mid-America Sports Advantage Softball diamond maintenance supplies 1,688.60 TOTAL PK NR SOFTBALL EXPENSES $1,688.60 GRAND TOTAL EXPENSE FOR THE MONTH $14,580.68 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$14,580.68 dated this 6th day of April, 2011. Q SIGNATURES OF GOVERNTG BOARD ir 2 a LI-:///i0ML r � r Dr. John Iennette, ident Kara le omas, Vice President // � � Russ Evans, Secretary Tim Trigg j • u